General Meetings/Forums are held the second Tuesday of every other month with a different topic for discussion, or presentation, each meeting. Meetings are at 5pm at the San Pedro Playhouse. Everyone is invited to attend. Free.
Next Forum:
Cue 1 and Go!: Encounter with a Stage Manager
What’s a stage manager anyway? Do you ever get a question like that? To some of us it’s easy to answer, but others have a hard time pinning down a definition of the term. Which one are you? And is there a difference between a professional, Actors Equity Association card-carrying, stage manager and one who works at a community or semi-pro theater? Come to the next SATCO gathering and get answers to all of the above. Yes, our speaker will be Jennifer Birge, a professional stage manager, in from New York as a Trinity University Stieren Guest Artist, who will talk about her craft and answer your questions on the topic. For this program Jennifer will speak for a while and then open the floor for questions. It doesn’t matter if you’re an actor, director, producer, or techie; you need to know what to expect from a stage manager. This SATCO encounter should help you out. It will occur on Tuesday, November 7, 2006, at the Attic Theater, in Trinity University’s Ruth Taylor Theater Building (where the Stieren Theater is located)5:00-6:00 P.M. Come one, come all – it’s free.
Board meetings are held the second Monday of every other month at the Harlequin Dinner Theatre at 5:00 p.m. These meetings are also open for anyone to attend, but only Board members may vote on issue. {Remaining 2006 Meetings are June 12, August 14, October 9, December 11 (possibly replaced by Holiday party)}
(Instructions for reaching Harlequin: Enter through the Walters Street Gate in order to get a temporary pass. Everyone in the vehicle must present a valid photo ID (e.g.: driver's license). The driver should have proof of insurance for the vehicle. The vehicle must also have current registration and safety stickers on its windshield. Come in the front door of the theatre. If anyone needs directions to the Harlequin from the entrance gate, call the theatre at 222-9694.)
There are no minutes for 2006 because our General meetings are now Forums meetings and no minutes are kept. Board meeting minutes are not publicly available.
SATCO Meeting Minutes – January 10, 2005
Present
Di Ann Sneed, President*
Producer Members:
Marcie Larsen, Alamo Street Theatre*
Lou Garza, STAGE
Modrea Mitchell-Reichert, SAT Playwrights, Stoli
Allan S. Ross, SAC
Charles Jeffries, St. Philips College
W. Chris Champlin, Harlequin*
Nikki Young, PrimaDonna*
Marty Kushner, Trinity
Individuals
Diana Brown
Kathleen Lovejoy*
Ricki Kushner*
Ernie Baumann, Speech Arts
Joe Libby*
*indicates Director.
I. Open Meeting: The General Meeting was called to order at 5:00 p.m. Minutes for November were approved. There were no minutes for December, as the meeting was cancelled for the Holiday Party. A question was raised as to whether Bob Flaugher is or is not a Board member. At a Board Meeting held after the November meeting, it was mentioned that Mr. Flaugher was inadvertently excluded from the Board Meeting list. He is in fact on the board this year serving the first year of a three year term.
II. Continuing Business
a. Financial Report (Marcie Larsen): Balance statement 12-31-04 $6,885.86. Checks to be deposited $691.50, totaling $7,577.36. Invoices outstanding, Express News: $1,044.00. Scholarship: $1,000.00 Diana Brown: $250.00 Contribution from Helen Jacobsen: $21.00. Cash available: $5,283.36
b. Committees
1) Planning (Frank Williams): No report.
2) Scholarship (Marty Kushner): The Annual Speech Arts event was held last weekend. There were 8 entrants of a maximum of 10. The three judges (Allan S. Ross, Nikki Young and Frank Latson) did a great job and had to make a hard decision as all the entrants were great. The Winner, Victoria Paige-Clark from Churchill got a score of 161 out of a maximum of 165. She will receive $1000.00 scholarship from SATCO, as well as the prize from Speech Arts. Next year there will still be a maximum of 10 but Speech Arts will award $100 to each. It was suggested that we list with the Bexar County Scholarship Clearinghouse. Question was raised about Speech Arts becoming SATCO members. Speech Arts cannot be members, do not qualify under the one production per year clause. Ernie Baumann is the Speech Arts liaison to SATCO.
3) Membership (Kathleen Lovejoy): 68 Individual members, 8 of which are living legends or secretary so 60 paid members. 14 paid Producer level members so far. Deadline January 31 to be included in next brochure, membership directory and poster.
4) Events Committee (Nikki Young):
a) Workshops (Producer/Actor/Tech): Three workshops will be produce this year, with hopes of them becoming yearly events: Producer (May), Actor (August) and Technical (November). The proposed Producers Forum has been melded into the Producer Workshop. Nikki will get information to Diana to pass on to Producers.
b) Cast/Holiday Party: Next is Fiesta at the Malone’s (unless plans have changed) and then the July party hopefully at Belinda Gudmundsson’s house. Nikki is attempting to contact Belinda to confirm.
c) TheatreASAP: 2004 Final Report needed.
d) Living Legends Gala 2005 (Ruth Lown/Joe Libby): Will not be held in February. Ruth and Joe are in contact with each other and will have further information next meeting.
5) Communications (Diana Brown):
a) Website, E-Auditions and Playbill (Diana Brown): No report.
b) Callboard (Kathleen Lovejoy): Kathleen enjoys working on the Callboard, but if someone would like to take it over she would not be offended. She has been very busy lately.
c) Joint Advertising (Diana Brown): Rate has increased to $68. Question was raised as to the “new format.” Someone tried to get a 1/2” deep ad, by the two columns, but was told that it was not possible. That the smallest now would be 1” deep, by two columns, which is actually a 2” ad. (Diana contacted Susan Hendricks at Express News and she confirmed that a 1/2” by 2 column ad is fine. If the Producers would let her know what size they want, it would be helpful. Also, there has been some confusion, some PLMs paid for 1” when the ad actually was 2”, so the Joint Ad has been put on hold until these issues can be cleared up.)
d) Posters (Diana Brown): No report.
e) Brochure (Nikki Young): Next printing March 2005. We still have lots from last year, so please take some and pass them out.
6) Insurance Plan (Joe Libby): Joe has a couple more leads that he needs to check into.
7) Strategic Planning (Di Ann Sneed): The committee met at the end of last year to begin discussions. If you would like to be involved, or have any comments, criticisms, etc., to help with the focus of SATCO this year, please email playbill@satheatre.com .
8) Liaisons:
a) TNT representatives (Di Ann Sneed): Do we wish to join TNT this year? Motion made and passed. Next event is Feb. 24, Quad meeting in Del Rio. Last meeting it was decided that we would send four representatives, who have to be able to share rooms, so same gender or open minded people. Nikki is the only volunteer so far. Ruth Lown plans to attend on her own. Contact Diana if you are interested in attending
b) ATAC Liaison (Diane Malone): No report.
c) Speech Arts (Ernie Baumann): See report under Scholarship.
III. Old Business:
IV. New Business:
1) SATCO member Lorenzo Martinez of Actors of Clower passed away. Ruth Lown plans to make a donation on SATCO’s behalf.
V. Announcements:
1) Moliere Than Thou, Trinity
2) Roger’s Supper Club, Alamo Street
3) Clearly Cole, Alamo Street
4) Ding Dong Dell, Body’s in the Well, Alamo Street
5) Over the River and Through the Woods, San Antonio College, directed by Jim Mammarella, who is, by the way, recovering well.
6) Pets, STAGE (will be entered in the competition in Del Rio)
7) Nikki is now the “cover girl” for Clarke American Checks and for Secure Logic.
8) MLK Dinner Theatre, Renaissance Guild.
9) Valley Song, San Pedro Playhouse
9) Route 66, San Pedro Playhouse
10) Ten Little Indians, Harlequin
11) The Annual 2005 SAT Playwrights PlayFest, "The Subject Was Texas" January 7th - 23rd, 2005, Steven Stoli Playhouse
12) Hang ‘Em High, Steven Stoli Playhouse
VI. Next Meeting set for February 7, 2005.
Meeting adjourned at 6:10 p.m.
SATCO Meeting Minutes – February 7, 2005
Present
Di Ann Sneed, President*
Producer Members:
Marcie Larsen, Alamo Street Theatre*
Marty Kushner, Trinity
Lou Garza, STAGE
W. Chris Champlin, Harlequin*
Nikki Young, PrimaDonna*
Laurie Dietrich, Shoestring Shakespeare*
Ken Frazier, Vexler Theatre*
Allan S. Ross, SAC
Individuals
Diana Brown
Don Patterson*
Ricki Kushner*
Joe Libby*
Diane Malone, ATAC
Art Peden
*indicates Director.
I. Open Meeting: The General Meeting was called to order at 5:00 p.m. Minutes for January were approved.
II. Continuing Business
a. Financial Report (Marcie Larsen): Balance $9,290.79. Checks out (none); Invoices outstanding: Express News - $1,452.00; Scholarship: $1,000.00; Diana Brown: $250.00; Checks to be deposited: $1,000. Net worth: $7,588.79
Budget for next year was presented by Di Ann Sneed and Marcie Larsen. (To download budget in Word document, click here)
b. Committees
1) Planning (Frank Williams): No report.
2) Scholarship (Marty Kushner): No report.
3) Membership (Kathleen Lovejoy): 29 Producers, 85 paid Individual members. Two producers promised to join.
Ideas were presented to increase membership:
a. E-Auditions delivered to Members only? It had been discussed before and it was decided that it was important that any actor who wishes to receive, can receive free of charge. To make it “Members only” would be detrimental to the Producers, who would not get as many actors at their auditions.
b. Talk up SATCO: Di Ann mentioned that it was her intention to mention SATCO and E-Auditions at each audition San Pedro Playhouse holds and suggested that other Producers do the same.
c. It was suggested that a One Sheet be created to hand out at auditions, etc., to list the benefits of membership and include a membership form. Diana Brown will create.
d. Allan S. Ross will purchase ten individual memberships for SAC theatre majors. He encourages other colleges to do the same.
4) Events Committee (Nikki Young):
a) Workshops (Producer/Actor/Tech): Nikki needs a venue. If you have any suggestions, or would like to volunteer your space, please contact her (contact playbill@satheatre.com if you need her contact information). Nikki challenged herself to present workshops that generate income.
b) Cast/Holiday Party:
1) April 23, Shakespeare’s Birthday and King William Parade party in the Malone’s Front Yard. The Malone’s are also in charge of entertainment for the King William Fair and that committee is trying to increase the reputation as an Art fair. Any theatres that may be putting on a musical and would be interested in performing a selection, please contact Diane or Rick Malone.
2) King William Fair and Parade Float (W. Chris Champlin): We need people to help set up the float in the morning, but we really really need people to march in the parade and represent theatre in San Antonio. Let’s get out there and show them that there is a lot of variety, etc. Please contact Diana (who will be compiling a sign up sheet) if you are interested in participating.
3) July party to be held at Belinda Gudmundsson’s house. Details to follow.
c) TheatreASAP: No report. (2004 Final Report needed.)
d) Living Legends Gala 2005 (Ruth Lown/Joe Libby): Recipients for this year’s Living Legends award will be Marcia Larsen and J. Jay. Date and location to be determined.
5) Communications (Diana Brown):
a) Website, E-Auditions and Playbill (Diana Brown): No report.
b) Callboard (Kathleen Lovejoy): No report.
c) Joint Advertising (Diana Brown): On hold at the moment. Laurie Dietrich and I are to meet to figure out why we are not in balance.
1) W. Chris Champlin looked into bus advertising, passed brochure around. Cost $650 each of two of them for four weeks. Might be good for corporate sponsorship for special events.
d) Posters (Diana Brown): No report.
e) Brochure (Nikki Young): Grant received may not be available this year, Nikki will check. The deadline for printing of the brochures is the end of March to be available for King William parade and TNT. Nikki needs volunteers to help with proofing and distribution. Please contact her with your area of expertise. W. Chris Champlin, Laurie Dietrich and Diana Brown volunteered. Please take a supply of existing brochures and use them so that they don’t go to waste. Contact playbill@satheatre.com if you need a supply of brochures or if you need contact information.
6) Insurance Plan (Joe Libby): Nikki sent a couple more contacts to look into.
7) Strategic Planning (Di Ann Sneed): The strategic Planning committee recommends that every other meeting have a less structured format. More open and inclusive, less formal, so that members and prospective members can more easily make suggestions and discuss issues. The Board will meet after the General meeting today to vote on this issue.
8) Liaisons:
a) TNT representatives (Di Ann Sneed): State conference in Fort Worth begins March 31 through April 2 (Thursday through Saturday). We would like to send representatives of SATCO. Up to four representatives from SATCO may attend the annual meeting in Fort Worth. SATCO will pay for the conference fee and hotel room. The attendee must pay for his or her transportation and food, although many meals are included in the conference fee. SATCO can apply to have one-half of the total expense of its representatives attending the conference reimbursed through a Texas Commission on the Arts grant. If you would like to attend on behalf of SATCO, please contact Diana Brown to be put on the list. Ruth Lown and Nikki Young will be making presentations.
b) ATAC Liaison (Diane Malone): September 25, 2005. No cash awards given this year. Multiple winners caused the available prizes to be stretched too thin.
c) Speech Arts (Ernie Baumann): Di Ann reported that at the last Speech Arts meeting, it was reported that some members of Speech Arts were not happy with the changes to their rules and that their board was going to meet to discuss making changes to the changes.
III. Old Business:
IV. New Business:
a) Are we going to do any Ten Year anniversary events? Diana will post on the website.
V. Announcements:
See Playbill and E-Auditions for information.
VI. Next Meeting set for March 14, 2005. At a board meeting following this meeting it was decided that every other meeting will be a less structured, more open meeting to allow for more input from all members. Therefore March 14 will have no agenda or a very unstructured agenda. Everyone is invited to participate.
Meeting adjourned at 6:10 p.m.
SATCO Meeting Minutes – March 14, 2005
Present
Di Ann Sneed, President*
Producer Members:
Marcie Larsen, Alamo Street Theatre*
Lou Garza, STAGE
Judd Strader, STAGE
W. Chris Champlin, Harlequin*
Marty Kushner, Trinity
Nikki Young, PrimaDonna*
Laurie Dietrich, Shoestring Shakespeare*
Modrea Mitchell-Reichert,
ST Shimi, Jump-Start
Individuals
Robert Flaugher*
Diana Brown
Ricki Kushner*
Joe Libby*
Art Peden
Guests
Anne Reid
Byron Leger
*indicates Director.
Meeting called to order at 5:00 p.m. This is our first less formal meeting, and as such the minutes are less formal as well.
We need more publicity for our meetings. Everyone is invited. The less formal meeting was created to encourage more people to attend. Meetings will be conducted more like Round Table discussions.
Introductions and Announcements:
Bungler coming up
Ruth Lown reports that Sterling Houston’s health is dramatically better.
Marcia Larsen’s next show is Ding Dong Bell, Bodys in the Well by Bruce Limpus and Belles, directed by Kathleen Lovejoy. Marcia also reports that she is now an independent agent representing actors, singers, etc.
Di Ann Sneed reports that San Pedro Playhouse opened Santos y Santos and Sky Girls is coming soon.
Art Peden, Another Theatre Company, opening a Georgia O’Keefe show, no date set yet.
W. Chris Champlin, Harlequin, Driving Miss Daisy.
Tom Bell is out of the hospital, 4way heart operation.
Don Patterson is recovering from his knee infection.
Modrea Mitchell-Reichert, Stoli, NuptialKnots.com
STAGE, Happily Ever Laughter. Frank Williams has resigned the STAGE board and has been replaced by Judd Strader.
Nikki Young, Prima Donna. She is appearing in NuptialKnots.com, she will be giving a speech at TNT, she is sharing the cover of STAR magazine with Brad Pitt (sort of … she is actually on the back in an ad, but if you open the paper the whole way….)
Treasurer Report (Marcia Larsen): Balance Statement 2/28/05 $10,058.70. Deposits since statement $733.00; Checks outstanding ($2,037.00). Balance: $8,754.70.
Membership Report (Marcia on behalf of Kathleen Lovejoy): 101 Individual Members paid, 8 Living Legends, 109 Individual Members. 31 Producer level memberships paid.
Living Legends Committee needs theatre to host event. May 15 hopefully, informal reception area would be nice. Contact Ruthy@**.net.
An article written by Laurie Dietrich for SATCO has appeared in Bravo and SA Women’s Magazine. They have offered us a contract similar to Express News, Joint Ad. Art Peden has agreed to look into costs, deadlines, etc.
King William parade, committee will be meeting after approval from King William council received. Chris Champlin, Chair. Several people volunteered to help Chris: Di Ann Sneed, Nikki Young, Modrea Mitchell-Reichert, Ruth Lown, Marty Kushner, Ricky Kushner, Art Peden.
Chris requests more Producer involvement, make your presence known, send people to walk and wave, carry your sign, etc. We are meeting at Alamo Street Theatre at 8:00 a.m., April 23. Marcie will provide coffee and donuts. We have to be in place to start the parade at 9:00 a.m.
The Malone’s will be hosting the usual front yard parade SATCO party. April 23, 2005 in their Front yard, 325 Madison St. Bring food item that does not need heating or refrigeration other than your ice chest. Kitchen will be closed. Bring your own drinks. Margaritas will be provided by the Malones.
Grants (Robert Flaugher): City of SA wants aps by April 29. March 21 seminar to find out what is needed on application. What do we want to apply for money for?? $5,000, has to be project related. April 11 Board of Directors will meet to decide which project to apply for funds (matching grant).
Nikki will have workshops and party copy soon.
Nikki shared rough draft of brochure, everyone to proof.
Living Legends committee needs helpers, email Ruthy@**.net
Clearly Cole cast donated $100 to SATCO Scholarship.
Joe Libby is the new assistant editor at Harcourt Brace.
Joe McCarley health has improved greatly.
Guest Anne Reid would like to see more togetherness of theatre. Discussed a Roving SATCO Info Kiosk to be displayed at different theatres during their auditions. Possibly get theatres on the news more often? How can SATCO solve the lack of publicity problem. Possibly a Task Force for Media Visibility. Anne has volunteered to chair that committee.
Add to our website the importance of membership, where the money goes, etc.
Public Access show?? It has been attempted a couple of times.
Anne Reid is a community publicity/information specialist with a close relationship with a news person.
It was suggested that we contact Deborah with Express News with a hook. Ghosts, Guest Directory or Wasps.
The City has a website submission form to be included in their calendar. http://www.sanantoniovisit.com/visitors/eventinput.asp
Possibility of marketing and publicity workshop? Maybe include in Producer Forum.
Put together a photo/video packet?
Ruth Lown mentioned producing three minute segments ready to be aired, and deliver to news media.
Possibly a link to the video on the website?
Next Meeting set for April 11, 2005, board meeting to follow.
Adjourn meeting 6:00 p.m.
Board meeting:
David Clingan appointed as treasurer.
Nikki reported that the print grant was not available for 2005 (expired in 2004). Nikki was directed to use whichever printer gave the best quote.
Adjourned 6:10 p.m.
SATCO Meeting Minutes – April 11, 2005
Present
Di Ann Sneed, President*
Producer Members:
Marcia Larsen, Alamo Street*
Marty Kushner, Trinity
Allan S. Ross, SAC
Ken Frazier, Vexler*
Lou Garza, STAGE
Laurie Dietrich, Shoestring Shakespeare*
Nikki Young, PrimaDonna*
Modrea Mitchell-Reichert, Stoli
Individuals
Anne (Reid) Gerber
Ernie Baumann, Speech Arts
Joe Libby*
Diane Malone
Rick Malone
Ayn Phillips
Rickie Kushner*
Mary Denman
Ruth Lown
Art Peden
Diana Brown
Guests
Dan Pugh, Rockport Little Theatre
John Zalinski
Chris Carr (Guest of Di Ann)
*indicates Director.
I. Open Meeting
a. Meeting called to order at 5:00 p.m. Minutes for March were approved.
Two special presentations were given:
John Zalinski made a presentation regarding insurance. Healthcare Options Protecting Everyone. http://www.usahc.net
Mary Denman made a presentation regarding radio show on KAHL with Eliza Sunneland. SATCO would need to provide $100 per show, $400 per month. Board to discuss.
II. Continuing Business
a. Financial Report (David Clingan): Report attached.
b. Committees
1) Planning (Frank Williams): No report.
2) Scholarship (Marty Kushner): No report.
3) Membership (Kathleen Lovejoy): No report.
4) Events Committee (Nikki Young):
a) Workshops (Producer/Actor/Tech): Actor’s Workshop at Alamo Street May 21, Producer’s Workshop at Stoli’s August 13, Tech Workshop at STAGE in November.
b) Cast/Holiday Party: The next cast party, King William parade, April 23, Malone’s house. Need volunteers to assemble float. Summer cast party will be held at Belinda Gudmundsson’s house. July 10. More details to follow.
c) TheatreASAP: 2004 Final Report needed.
d) Living Legends Gala 2005 (Ruth Lown/Joe Libby): May 15, $25.00, checks mailed to P.O. Box. San Pedro Playhouse will take reservations by credit card. To be held at Cameo theatre, Cocktails 7, show 8, munchies after. Honoring J. Jay and Marcie Larsen.
5) Communications (Diana Brown):
a) Website, E-Auditions and Playbill (Diana Brown): No report.
b) Callboard (Kathleen Lovejoy): No report.
c) Joint Advertising (Diana Brown): No report.
d) Posters (Diana Brown): No report
e) Brochure (Nikki Young): New brochures are here, please take a stack and pass them out. Distribution committee will be taking to hotels, etc.
f) Media Task Force (Anne Reid): No report.
6) Insurance Plan (Joe Libby): See above presentation.
7) Liaisons:
a) TNT representatives (Di Ann Sneed): Ruth and Nikki both gave speeches which were well received. Ruth learned new ways to handle risk management.
b) ATAC Liaison (Diane Malone): Event scheduled for the last Sunday in September.
c) Speech Arts (Ernie Baumann): No report.
III. Old Business:
IV. New Business:
Discussed Texans for the Arts. Motion was made and seconded to join. Discussion. Motion tabled until further review of situation. Please visit http://www.texansforthearts.com/ for more details.
V. Announcements:
a) Openings, closings and Auditions, please see Playbill and E-Auditions.
b) Dr. Paul Boskind has purchased the Alamo Street building. Marcie will remain as consultant for at least six months. Meetings will still be held at Alamo Street.
c) Ayn Phillip’s son is getting married.
d) Anne Reid can be seen in Weightless, a Short Ends project that will be airing before all movies at the Alamo Draft House.
VI. Next Meeting set for May 9, 2005. Board meeting to follow if necessary.
Adjourn meeting 6:10 p.m.
Board meeting:
There was no Board meeting held after this meeting. A Board meeting is being coordinated by Di Ann Sneed.
SATCO Meeting Minutes – May 09, 2005
Present
Di Ann Sneed, President*
Producer Members:
Marcie Larsen, Alamo Street Theatre*
Don Patterson, Harlequin
Laurie Dietrich, Shoestring Shakespeare*
Marty Kushner, Trinity
Individuals
Kathleen Lovejoy
Ricki Kushner*
Diana Brown
Joe Libby*
*indicates Director.
Meeting called to order at 5:00 p.m. This is our less formal meeting, and therefore the minutes are less formal as well.
More publicity is needed to get more people involved in SATCO.
Some new committees have been created:
Robert Flaugher now has a co-chair for the development committee (grants) - Marisela Barrera.
Art Peden is now the head of the marketing committee.
Laurie Dietrich is the chair of the TheatreASAP committee.
A strategic planning committee meeting will be scheduled. Di Ann Sneed is the chair, contact her if you’d like to be on that committee.
Scholarships: the competition date has changed to November, 2005 instead of January, 2006. Three judges will be needed. It was suggested that SATCO be more active in setting procedures. There was a request for volunteers to contact drama departments at all local schools and let them know about the competition. More details later, will send out a call for volunteers. Contact Marty Kushner if interested.
Membership: 107 individual members, 31 producer level members
Discussed setting different levels of membership and inviting sponsors to join. Possibly “financial support” only, tax deductible, no discounts. The membership committee will meet to discuss.
Events Committee Report from Nikki:
(Submitted via email and reproduced whole in the minutes):
Workshops (Producer/Actor/Tech):
Officially confirmed for the upcoming Actors workshop:
Kristy Martin -- Owner of Calliope Talent, Model & Artist Management
Julie Sweum -- Acting Instructor at the Steven Stoli Playhouse
Sharon Newport -- Managing Producer at SeaWorld
NOT confirmed, but working on it:
Allan S. Ross – Retiring Theatre Professor at SAC & SATCO Board Member
Ev Lunning -- Actor's Equity Liasion & Theatre Professor at St. Edward's University in Austin
PR pitches have been done, but PRs won't go out until all panelists are confirmed. A generic promo, that was sent to Diana on 5/5, can go out with E-Auditions & Playbill.
Cast/Holiday Party: Thank you to the Malones for hosting a wonderful Fiesta Cast party ;o) It was suggested to me that a "meal" sign-up be done...i.e. don't just show up and eat, bring something and share the merriment. Who can do this for all parties? Need a volunteer to manage. Diana, can you do? That way it is listed on the site and everyone can see who is coming and what they are bringing. Please let me know via email to nikki@primadonnaproductions.com Also, huge thank you to Chris for the great job he did on the Fiesta coordination ;o) Thank you to Diana for assisting me with the bumper stickers. The PrimaDonnas did a great job being Fiesta Float Participants ;o) I got to live out my dream of waving to the crowd from a float!!!!! ;o) Bumper Stickers were a hit!! Diane Malone has extras for those who didn't get them and want them. You Name It Specialties did a great job and gave us a great price, they now have our artwork on file, so easier and cheaper to use next time, but we should have gotten more. Good thing, Chris had last year's brochures in the car (by the way, why are they in your car? hehehe) and we got to pass those out...great PR for SATCO!!! Plus we got filmed by Raging Bull for the new San Antonio CVB Tourism video...go SATCO!!!
Next Cast party: Have sent email to Belinda confirming July 10th day -- will keep everyone posted
Living Legends Gala 2005: Nikki has sent PR to SAEN and Radio stations. Joe reports that the entertainment is all lined up. Cash or check at the door is okay. No credit cards at the door.
Please take a stack of brochures and distribute!
Anne Reid and Nikki will reschedule their lunch meeting to discuss how to execute the Media Task Force and report next month.
Regarding the latest cast party it was reported that there was more people than food this year. Next year possibly will be “bring a food item or $5.00 admission will be charged.”
Nikki possibly look into hats, T-shirts, mugs, magnets, pins, etc. for inclusion in baskets and to sell. Talk to the company that did the last bumperstickers?
Asap: Laurie needs a committee. PR very important. First meeting will be in two weeks with the Venue as the first item to be discussed. Date will be the second weekend in September. The venue ideally would have places for six casts to rehearse.
Parade Report: Submitted via email by Chris Champlin: SATCO participated in the King William Parade on Sat. April 23rd.
SATCO members Allan S. Ross, Joe Libby, Marty Kushner, Ricki Kushner and myself assembled the float and I proceeded to our place in the parade lineup. I was met by representatives from PrimaDonna Productions, S.T.A.G.E., San Pedro Playhouse, the Vexler Theater, Northwest Vista and St. Mary's Colleges, and SATCO individual member Ayn Phillips. We paraded and handed out our new bumper stickers (1000) and some of last year's 'fridge magnets and brochures. Reps from S.T A.G.E. and PrimaDonna stuck around and helped disassemble the float (thank you so much). Thanks also to STAGE and all other donors to the "gimmie" fund for allowing us to stay on budget. Our 40 person presence in the parade helped heighten awareness of theatre in the San Antonio area.
Development committee needs the standard documents for Grant writing.
ATAC Event will be basically the same as last year $20.00 per person. The last Sunday in September (25th). We’re nearing the end of the season and terms of the judges, they’re asking theaters to nominate judges from their audience, board, etc. Submit names to Rick Malone
It was suggested that committee chair people preview speakers before allowing them to speak at the meeting
It was suggested that some meetings feature speakers that would present new techniques of interest to wide range of theatre people, or discuss grant writing skills, for example.
Announcements
Belles at Alamo Street
Allan S. Ross has retired from SAC. He asked if he needs to be replaced on the board since he will no longer be representing SAC. The answer was no.
Teatrofest coming up at Guadalupe
Book of Days at San Pedro
Nikki the actress announced that Nikki and the rest of the PrimaDonna's will be shooting short films this month that will be part of the Short Ends project and will air on June 25 -- please come out and vote for one of ours ;o)
Next Meeting set for June 13, 2005, board meeting to follow, if necessary.
Adjourn meeting 6:17 p.m.
Board meeting:
Discussed proposal by Mary Denman. Clarified that she was not asking for a 52 week commitment. She was not asking for any commitment, but was hoping for a 13 week trial period. Great price, can’t buy advertising for that price. Discussed possible sharing of fees between SATCO and ATAC. it was mentioned that these fees would constitute 25% of our entire budget. After much discussion the proposal was declined.
Strategic planning meeting set for May 22 at Art Peden’s house. All day with a break for lunch. More details to follow.
Membership committee will meet regarding new membership structure and report to board next meeting.
Adjourned 7:00 p.m.
SATCO Meeting Minutes – June 13, 2005
Present
Di Ann Sneed, President*
Producer Members:
Marcie Larsen, Alamo Street Theatre*
Laurie Dietrich, Shoestring Shakespeare*
Marty Kushner, Trinity
Lou Garza, STAGE
Jim Mammarella, SAC
Nikki Young, PrimaDonna Productions
Individuals
Kathleen Lovejoy
Ricki Kushner*
Allan S. Ross
David Clingan
Ruth Lown
*indicates Director.
I. Open Meeting
a. Meeting called to order at 5:10 p.m.
b. A motion was made to approve the minutes from the May meeting as individually read, without changes. The motion was seconded and passed the vote.
II. Continuing Business
a. Financial Report (David Clingan):
Funds Available May 2005
Checking: $7,284.58
Checks on hand: 0.00
Cash on hand: 0.00
Funds Available Last Meeting: 7,284.58
Funds Received: 4,588.00
Deposit 06/02/2005: 3,378.00
Living Legends 1164.43
Advertising JA 1451.57
Workshop 190.00
Raffle LL 52.00
Comptoller Ck 120.00
Membership 400.00
Deposit 06/13/2005
Membership 25.00
Living Legends 25.00
Joint Ad 1,160.00
Funds Expended: 2790.25
Web Master ADJ **- Diana Brown: 154.60
Cameo Theater Living Legends: 1102.50
Nikki Young - Printing (Workshop): 12.36
Alamo Street - Lunch (Workshop): 161.00
Voided Check: --
Doug Adams - Tips (Workshop): 23.00
Student Accounting Boston U. Scholarship for Victoria Clark: 1000.00
Sue Hildum overpaid membership: 125.00
San Antonio Express News Joint ad: 204.00
Banks Service charge: 7.79
Bank Balance June 13, 2005: $9,082.33
Net Worth June 12, 2005
Funds Current
Checking: $9,082.33
Checks on Hand - membership: 25.00
Outstanding Invoices: 0.00
Net Worth: $9.107.33
b. Committees
1) Strategic Planning (Di Ann Sneed): Di Ann reported that there will be one more meeting of the Strategic Planning Committee, at a date still to be announced. These meetings are open to all interested Board members, and Board members who are not able to make the meeting are encouraged to send their thoughts to Di Ann via email on what SATCO should and shouldn’t be doing, as an organization. Di Ann will put together the minutes of the three meetings held so far and forward them to the Board.
2) Scholarship (Marty Kushner): No report.
3) Membership (Kathleen Lovejoy): Kathleen reported that we now have 127 individual members, 10 of which are courtesy memberships, and 31 producer members. Kathleen made a report (attached) suggesting additional membership categories as previously directed by the Board, which will be taken up at the Board meeting immediately following this meeting.
4) Events Committee (Nikki Young):
a) Workshops (Producer/Actor/Tech) (Nikki Young): Nikki reported that the Actor’s Workshop was a success, and submitted the financial report (below). She read several positive comments participants had submitted on feedback cards, and particularly noted the success of the gift bags Di Ann put together for workshop panelists, which included gift certificates from Harlequin, Alamo Street and the Playhouse. She also praised the contributions of the panel Kristy Martin (Owner of Calliope Talent, Model & Artist Management); Julie Sweum (Acting Instructor at Steven Stoli’s Playhouse); Sharon Newport (Managing Producer for SeaWorld in San Antonio; Kay Coleman (Austin/San Antonio Actors' Equity Liaison).
Workshop 5/21/2005
Total Funds Received: $190.00
Funds Expended:
Printing: 12.36
Lunch Alamo Street: 161.00
Gratuity at Alamo Street: 23.00
Total funds Expended: ($196.36)
Gain/Loss on Workshop: ($6.36)
New Members from Workshop: 6 New Members @ $25.00: $150.00
Funds Received for Raffle: $52.00
Total Funds received during the Workshop is $392.00
Total Funds expended during the Workshop is ($ 196.36)
Net Funds taken in during the Workshop $195.64
Altogether 16 participants attended the event. Di Ann thanked Nikki, Marcie and everyone who worked on the event.
Dates for upcoming workshops are the Producer’s Forum at the Steven Stoli Playhouse on August 13, and a technical workshop at STAGE in Bulverde on November 5, both from 9am to 4pm. Nikki is currently working on the details of those workshops.
b) Cast/Holiday Party (Nikki Young): The date of the upcoming cast party has been changed to Sunday, July 17 from 6-10pm. It will still be at Belinda Gudmundsson’s home.
c) TheatreASAP (Laurie Dietrich): Laurie reported that TheatreASAP 2005 will be held at the Magik Theatre on Saturday, September 10 from 8am-11pm. Writers will receive their assignments at a wine and cheese reception at the San Pedro Playhouse at 8pm on Friday, September 9. There will be an after-party at The Cove on Sunday, September 11 (exact times and details TBA). The call for submission of applications by writers and directors has gone out, with a deadline of July 15. The selected writers and directors will be announced in early August, and actors will audition at the Harlequin on August 21.
The committee is still working to firm up the venue for the writers and directors luncheon in August. The event already has a venue for 2006, the Guadalupe Cultural Arts Center. It was suggested that there be discounted tickets to the event for SATCO members, and Laurie agreed to take that up with the committee.
d) Living Legends Gala 2005 (Ruth Lown/Joe Libby): Joe Libby will have a full report at the next meeting. David Clingan reported that he estimates the event should just about break even, when all the bills are in. Ruth thanked everyone involved, and Marcie pointed out how much she’d enjoyed the event.
5) Communications/Advertising (Diana Brown): No reports
a) Website, E-Auditions and Playbill (Diana Brown):
b) Callboard (Kathleen Lovejoy):
c) Joint Advertising (Diana Brown):
d) Posters (Diana Brown):
e) Brochure (Nikki Young):
6) Development Committee (Robert Flaugher/Marisela Barrera): No one was present to report
7) Marketing/PR Committee (Art Peden): Art Peden was not present. Di Ann reported, on his behalf, that this committee is presently working with the Strategic Plan committee to generate proposals for the Board.
8) Insurance Plan (Joe Libby): No report
9) Liaisons: None present. No Report
a) TNT representatives (Di Ann Sneed):
b) ATAC Liaison (Diane Malone):
c) Speech Arts (Ernie Baumann):
III. Old Business: No Old Business
IV. New Business:
Marty Kushner cited a recent experience he’d had, communicating with Diana about some suggested changes on the website (specifically the addition of a “Seasons” page). He complimented the incredible response time with which his question was addressed, and suggested that Producer members should take advantage of this opportunity and keep Diana up to date on their seasons and changes to their seasons. Di Ann mentioned that she’d noticed the new addition right away, and immediately sent her season in.
Nikki asked if SATCO should appoint a historian, someone charged with taking photos of SATCO events for archival purposes. She also suggested we look into appointing a Hospitality Committee to do things such as putting together the gift baskets that were so successful at the recent workshop. Di Ann said she’d take both ideas to the Strategic Planning committee.
V. Announcements: Everything announced was basically available on Playbill or E-Auditions, with the exception of Nikki’s announcement that she’s produced one film and acted in another, both of which are being entered in the Short Ends project Jun 25, and also producing “Scrappers”, a reality show about scrapbooking. Call her to audition. Di Ann announced that they’d just cast Damn Yankees, and that Susan Streater will be returning from New York to direct, and they’re also bringing in a designer from Vermont. Finally, she announced that Gypsy auditions will be earlier than expected, so watch E-Auditions.
VI. Next Meeting set for July 11, 2005.
Adjourned 5:50 p.m.
Board Meeting
A Board of Directors meeting was convened by Di Ann Sneed, chair, at 5:50 pm on June 13, 2005. A quorum was present and no proxies were presented to the chair.
The Board enacted the following business, based on recommendations from the Strategic Planning Committee (each motion was made, seconded, and passed):
Motion: Create an organizational membership, benefits to include a link on the website, listing in any publications in which we list members, and eligibility for the members price to SATCO events, for $250/year, contingent on making the necessary amendments to the By-Laws.
Motion: Create a Patron membership, benefits to include listing in any SATCO publications in which we list members, and eligibility for the members price to SATCO events, for $50/year. Existing individual members who are not working in theatre are grandfathered.
Motion: Create a mid-year membership level, applicable to individual artistic members ($25 level) of $15 for the remainder of the year, after July 31. Also, new members at any level joining in November or December of the current year will essentially receive those months free, and their membership will be considered valid for the following year.
Motion: Change the meeting structure such that Board meetings at which SATCO business is conducted alternate with general meetings with a program, presentation or discussion topic decided in advance and publicized. Ricki Kushner has agreed to chair the Programming committee.
Motion: Effective calendar 2006, E-Auditions will be a benefit of membership, and not available on the website.
**
No meeting, Cast Party instead. This would have been our first General / Presentation meeting.
Next meeting August 8, which will be a Board meeting to be held at Harlequin Dinner Theatre.
Our first Special Presentation was held at the McNay.
Board Meeting
SATCO meeting January 9, 2006
Present
Di Ann Sneed, President*
Producer Members:
Marty Kushner, Trinity
W. Chris Champlin, Harlequin
Florence Bunten, Harlequin
Marcie Larsen, Larsenous Players
Phil Marzec, Shoestring Shakespeare
Ken Frazier, Vexler
Marisela Barerra, Guadalupe
Jim Zaccaria, Cameo
Debbie Coates, SAC
Lou Garza, STAGE
Individuals
Laurie Dietrich
Ricki Kushner
David Clingan
Charles Jeffries
Modrea Mitchell-Reichert, SAT Playwrights
Allan S. Ross
Kathleen Lovejoy
Joe Libby
Ruth Lown
Diana Brown
*indicates Director.
I. Open Meeting
A. Meeting called to order at 5:07 p.m. Di Ann Sneed presiding person of the meeting declared that a quorum was present and that no proxies of any kind had been presented to her.
This is our Annual meeting. It is held on this date at the request and with the consent of the membership. The members acknowledge that everyone had proper notice that this is what would be done and that all acts taken on this day are to have the same effect as if taken in November.
B. A motion was made to approve the minutes from the October meeting as individually read, without changes. The motion was seconded and passed by unanimous vote.
C. February Meeting will be the Board meeting at Harlequin.
II. Continuing Business
A. Financial Report (David Clingan): October last report, $8638.13 at that time. $3782.26 income, 1,200.46 expended. Balance $11,219.93. $1,000 allocated for Scholarship. $89 donations collected from TheatreAsap donated to Red Cross.
B. Committees: Committee chairs anything to report on?
1) Strategic Planning (Di Ann Sneed): No report.
2) Scholarship (Marty Kushner): No report.
3) Membership (Kathleen Lovejoy): Currently 15 Producer members. Kathleen has heard from several other theatres who have informed her that they will not be renewing or will be renewing soon. There are also several Producer Members from 2005 whom we have yet to hear from.
Individual memberships, excluding courtesy memberships, 75 received. Pretty good for January. (Several joined today, possibly closer to 80.)
4) Events Committee (Nikki Young):
a) Workshops (Producer/Actor/Tech) (Nikki Young): Nikki called to say she was ill, but was concerned that there were only 4 signed up for the lighting workshop (Diana reported 6 now). Rick Malone will talk about design. Paul Garza of San Pedro Playhouse is going to talk about implementing the design. Texas Scenic will talk about instruments needed for the design. It will be wonderful. It was suggested that we spread word to High School arts departments. We have received enough RSVPs to hold the workshop, so now open for more reservations and walk-ins are welcome. Diana will send a note with the Playbill.
b) General Meeting Programs (Ricki Kushner): Ricki reported: November meeting went very well. DiAnn said Thank you to Ricki for doing such a wonderful job on the programs. The membership noted its appreciation for Ricki’s efforts.
c) Cast/Holiday Party (Nikki Young): No report.
d) TheatreASAP 2006 (vacant): No report.
e) Living Legends Gala 2007 (vacant):
5) Communications/Advertising (Diana Brown): No reports
a) Website, E-Auditions and Playbill (Diana Brown):
b) Callboard (Kathleen Lovejoy):
c) Posters (Diana Brown):
d) Brochure (Nikki Young):
6) Development Committee (Marisela Barrera): No report.
7) Marketing/PR Committee (Art Peden): No report.
8) Insurance Plan (Joe Libby): No report
9) Liaisons: No Reports
a) TNT representatives (Di Ann Sneed):
b) ATAC Liaison (Diane Malone):
c) Speech Arts (Ernie Baumann):
III. Old Business: No Old Business
IV. New Business:
The first order of new business was for the membership to elect directors. Joe Libby, chair of the nominating committee, proposed that the following be elected to 3 year terms on the board:
Art Peden (ATC)
Lou Garza (STAGE)
Phil Marzec (Shoestring)
Jim Zaccaria (Cameo)
Marisela Barrera (Guadalupe)
Danielle King (Renaissance)
Kathleen Lovejoy, an individual member, and
Charles Jeffries, an individual member.
Upon motion duly made and seconded, the slate was unanimously elected as directors of SATCO each to serve 3 year terms as per the bylaws.
The second order of new business was to ratify and reaffirm the following as board members to serve the remainders of each current term:
Di Ann Sneed (San Pedro Playhouse)
Nikki Young (Primadonna)
Marcia Larsen (Larsenous Players)
Don Patterson (Harlequin)
Joe Libby, an individual member
Allan S. Ross, an individual member
Modrea Mitchell-Reichert, an individual member
David Clingan, an individual member.
Upon motion duly made and seconded, these directors were unanimously reaffirmed as directors of SATCO, each to serve the remainder of his/her existing term.
Upon motion duly made and seconded, Diana Brown (administrative secretary) and Ruth Lown (legal advisor) were unanimously reaffirmed as ex-officio members of the board of directors of SATCO.
The next order of business was to ratify and confirm all acts of the officers during the prior year and to thank the officers and directors for their service, which was unanimously done upon motion duly made and seconded.
Marty Kushner asked about benefit cutoff, when do Producers who have not joined stop being listed on Playbill, etc. January 31 benefits stop until membership renewed.
Jim Zaccaria asked who gets Playbill / E-Auditions. Possibly need a drive to get really large number of actors, tradesman involved in SATCO at whatever level it needs to be. So that it becomes a self sustaining resource more than it is now. DiAnn Sneed mentioned one of the reasons we modified E-auditions was to encourage people to join. She thinks the only way we are going to be successful is if each and every one of us become more diligent in spreading the word. Maybe Membership committee can start year off with new strategy. Jim Zaccaria suggested Membership drive party? Joe Libby mentioned that it has been attempted before, derailed somehow. DiAnn Sneed: Lower dues to get more members? Jim Zaccaria has volunteered to be on Membership committee to help come up with a plan to increase individual membership. Kathleen Lovejoy designated Jim Zaccaria as a subcommittee to Membership and instructed him to proceed. More members in directory improve the usefulness of the directory. More members also equals more political clout.
Announcements
Phil Marzec looking for locations to have plays, anyone has location, let them know.
Thank all of you for your thoughts for Ruth’s Dad.
Kathleen Lovejoy and Jim Zaccaria opened Last Train to Nibroc at Cameo. Closes Jan 22, plays Fridays and Saturdays, please come see it.
Lou Garza – Feather of the Eagle at STAGE opens Feb 9 for three weekends.
STAGE also hosting workshop this Saturday
SAT Playwrights various locations. Check Playbill for current information
SAC opens Anna in the Tropics second weekend in Feb
Harlequin auditions for Curious Savage 16th and 17th, 7 to 8:30 and Black Coffee opens Wednesday for six week run.
Marcie Larsen – Clearly Cole at Cameo. Thank everyone for help with finding accompanist. Still haven't found one, but had lots of help in the attempt. All Feb weekends and Valentine day.
Jim Zaccaria – several projects, Postcards from San Antonio is Vaudeville episodic series of skits related to SA letting people propose what those skits will be. 5 minutes in length, musical, magic, standup, novelty, anything. Working on getting together for March or April.
Joe Libby: Clearly Cole
SPP Intimate Apparel runs till 26. Best Little Whorehouse opens 20th of Jan. They are going to be a sponsor of V-day celebration by making Playhouse the venue and tech support. Two performances of V& Monologs on 13th and 14th. Diane Malone directing. Stellar cast.
Ruth Lown requests we include in the Playbill a request for people to attend the V*g*na Monologues on February 13 &14 at San Pedro Playhouse It is a benefit to raise money for Rape Crises Center, Peace Initiative, and Battered Women & Children shelter
Stage Manager needed for Nibroc. Really easy job. Contact Kathleen Lovejoy.
VI. Next Meeting set for February 13, 2006. This will be our Board meeting at the Harlequin Dinner Theatre.
Adjourned 5:36 p.m.
Supplemental minutes for the SATCO Board Meeting
Called to Order 5:36 p.m.
These minutes are attached and incorporated into the minutes of the meeting including the election of officers for fiscal year 2006.
On January 9, 2006, pursuant to notice that was properly given, the first Board of Directors meeting of the newly elected board of directors of the San Antonio Theater Coalition met at the San Pedro Playhouse, in San Antonio, Texas.
Di Ann Sneed presided over the meeting and determined that a quorum was present. No proxies of any type were presented to the presiding person.
Upon motion properly made and seconded, the organization unanimously voted to move its General meetings from Monday to Tuesday at San Pedro Playhouse for 2006. These meetings are every other month with the first such meeting to be March 14.
Upon motion properly made and seconded, the organization unanimously voted to make a master calendar for website, and Diana Brown will proceed.
The newly elected President, Allan S. Ross informally addressed the board:
Thank you very much for confidence to head up this organization for a year. Glad we have Marisela following along after … establish as procedure so that we have smooth transition. Will keep in touch with previous president for smooth trans.
Hoping to come up with some ideas, increase membership, possibly through educational tie-in, get student actors and transitions. Allan will be talking to Universities and Colleges.
Also wants to address procedures manual, would be helpful if we had manual for each individual committees. Allan will work with individual committees to accomplish that so that when new committee member joins, they have guidelines, dates, etc.
Looking forward to working with everyone. Happy to hear Ricki will continue workshop meetings.
Thank you for continuing to serve. Hopefully we will move forward and do well.
Upon motion made and seconded and unanimously adopted, the meeting was adjourned 5:49 p.m.
Next SATCO Meeting on February 13, Board Meeting at Harlequin.
Supplemental minutes can be viewed here
This page was last updated on 05/29/09