SATCO General Meeting Minutes
5:00 p.m.
Present:
Producer Level Members:
Laurie Dietrich (Shoestring Shakespeare)
Ann Keever Cannon (Back Door Theatre)
Allan S. Ross (San Antonio College)
Marcia Larsen (Alamo Street Theatre)
Di Ann Sneed (San Pedro Playhouse)
Chris Champlin (Harlequin)
Lorenzo Martinez (Actors of Clower)
Mellissa Marlowe (Witte Museum / St. Mary’s University)
Individual Members:
Marty Kushner
Ricki Kushner
Rick Malone
Diane Malone
Kathleen Lovejoy
Joe Libby
Christine Godin
Ex-Officio Members:
Roth Lown
I. Minutes Approval—meeting on January 31, 2002
II. Continuing Business
a. Report on the Board of Director’s meeting (Ruth Lown) – Ruth presented a report of the meeting of Board of Directors held February 3, 2002. A copy of this report is attached below.
b. Financial Report (Marcie Larsen) – Balance in the bank is $8,087.76. Restricted funds for Scholarship are $760.00 ($500 already allocated).
c. Communications
1) E-Auditions (Ayn Phillips) – No report. Ayn would like to know if anyone is having any further trouble receiving or reading the E-Auditions. If so, please let her know at ayn@***.
2) Website (Diana Brown) – Some updates have been made, the table of contents has been streamlined. Further updates and improvements are in the works.
3) Playbill (Diana Brown) – No report.
4) Callboard (Kathleen Lovejoy) – It is in the works, the goal is to have it out in a couple of weeks.
5) Joint Advertising (Laurie Dietrich) – We were able to get the required number of commitments to go ahead with the Joint Advertising this year. The new horizontal layout is not as flexible as last year, but additional ads can be included. Due to the new layout, the sooner you can let us know you want to be included the better it will be.
6) Logo Design (Laurie Dietrich) – Diane Malone commented that she had discussed it with her daughter and discovered that logo design can cost from $1000 (for Individual designer) up to $2000 (for a graphics arts company). Suggested Bob and Sarida Bradley as possible contacts. The Communications Committee will look into possibly holding a contest for a new logo design.
c. Committees
1) Planning (Frank Williams) – Frank Williams has completed a strategic plan for SATCO and submitted it to the Board of Directors for further action.
a) Grants (Diane Malone / Marty Kushner) – Marty brought copies of an article from the newspaper regarding grants for the arts. Marty made several suggestions as to what we might do with grant money. The membership seemed to be pleased with his suggestions. A Board of Directors meeting will be called to discuss this issue in more detail.
It was suggested by Ruth Lown that the grant money could be used to fund the Marketing Proposal to be made by Kirsten Watkins.
2) Scholarship (Marcie Larsen) – There has been no response from letters distributed regarding the Technical Scholarship. This could be a good sign, as that means everyone understood them and we will get many submittals before the deadline.
Laurie Dietrich suggested that we look into making a donation from the SATCO balance to the Scholarship fund. This issue will be voted on at the next Board of Director’s meeting.
3) Membership (Kathleen Lovejoy) – We have 19 Theatres (Producer Level Members) and 66 Individual members.
4) Events Committee (DiAnn Sneed)
a) Gala (vacant)
b) Cast Parties (vacant)
c) City-Wide Auditions (Annie Edwards)
d) Continuing Education (Les Steubing)
d. Project Reports
1) Economic Impact – Laurie Dietrich reported that she has been in contact with Latrelle Bright and has been informed that the results have been sent twice, but Laurie has so far not received them. Laurie will double check with Latrelle as to where the reports were sent and by what means, e-mail or regular mail.
2) Public Access TV Show (Frank Williams) – No report.
e. ATAC Liaison report (Diane Malone) – Diane met with ATAC and informed them of our decision not to combine the ATAC function with our Living Legend function. The ATAC function will be held at McAllister Auditorium (SAC) on September 29, 2002.
III. New Business
IV. Old Business
a. Barnes and Noble (Christine Godin) – This month, February 20, features excerpts from “Song of Survival” by STAGE and “Where Were You When They Crucified My Lord” by The Actors of Clower. Please come out and support our theatres and SATCO with your presence. Also, if you would like to fill a future slot, please contact Christine Godin at cgodin@***
b. Brochure Distribution – Kathleen Lovejoy has volunteered to ad a listing of our SATCO theatres and links to the websites to a version of her brochure to be distributed to lobbies, hotels, concierges, etc.
V. Announcements
a. Shows:
1) The Threepenny Opera is excellent, highly recommended by Rick Malone. Showing at the Vexler, closing February 24
2) Romeo and Juliet opening February 15 at Alamo Street.
3) Something’s Afoot, Chris Champlin singing and dancing. Opens February 20 at the Harlequin.
4) Catfish Moon opens February 15 at the Back Door Theatre
5) Octette Bridge Club at the San Pedro Playhouse Cellar closes February 23.
6) Amadaeus at the San Pedro Playhouse Upstairs closes March 16.
b. Auditions
1) Elsinore auditions February 18.
2) Titanic auditions February 11 and 12
3) Scotland Road auditions February 11 and 12
VI. Next Meeting will be March 11, 5:00 p.m. at Alamo Street Theatre. Special Notice: The date for the May meeting has been changed to May 6. Please mark your calendars.
REPORT ON THE BOARD OF DIRECTORS MEETING
At its meeting held on January 31, 2001, the Board of Directors made resolutions and established polices as follows:
I. Dues
For fiscal 2002, the Board of Directors establishes the following membership fees: for Producing Members, $150.00; for Individual Members, $25.00.
II. Advertising in “e-auditions”
The Board of Directors establishes the following rates for advertising workshops in SATCO’s E-auditions:
For Producer Members: Free (included as a benefit in Producer level membership.)
For Individuals (whether SATCO members or not): $25.00 for 4 consecutive weeks for one workshop, with an additional $5.00 charge for each additional workshop mentioned in the same advertisement
The Board also recommends that every advertiser be encouraged to give SATCO members a discount and that any SATCO member discounts be given special recognition in the e-auditions at no additional charge to the advertiser.
III. Fiscal Policy
The Board of Directors directs that any expenditure of more than $1000 shall require the approval of the membership or the Board of Directors. Approval may be obtained by an affirmative simple majority vote at any meeting of either the membership or the Board of Directors at which a quorum is present and voting. The Board also authorized the treasurer to write checks for less than $1000 without need of a cosignature.
The Board also passed/ratified revisions to the bylaws, which revised bylaws are available for review.
The Board directed legal advisor Ruth Lown to review the bylaws and recommend changes with special attention to notice and election issues.
The Communications Committee has been directed by the Board to have a new logo designed and authorized to spend up to $300.
It was decided that the Living Legends will be kept separate from the ATAC event. Di Ann Sneed and her committee will look into a different format and venue this year, possibly in conjunction with the TNT event. The Living Legends event will not be held in the two months prior to or following the ATAC event.
The Board additionally established a policy to include reports on the Board’s actions for the general membership meetings, with notations to make clear which items were presented for review and information only and which items are for action by the general membership.
The Board agreed to meet at least quarterly and set its next meeting for April 18, 2002, at 2:00 at 1150 South Alamo, San Antonio, Texas. The board extends an invitation to the general membership to attend and observe.
The Board additionally reviewed, discussed and rejected other matters.
SATCO Meeting Minutes
March 11, 2002
5:00 p.m.
Meeting called to order at 5:03 p.m.
Present:
Joe Libby, President
Diana Brown, Practical Secretary, Playbill, Website
Producer Level Members:
Frank Williams (STAGE)
Laurie Dietrich (Shoestring Shakespeare)
Janie Herrera (Alamo Street Theatre)
Di Ann Sneed (San Pedro Playhouse)
Marcia Larsen (Alamo Street Theatre)
Chris Champlin (Harlequin)
Individual Members:
Kathleen Lovejoy
Marty Kushner
Ricki Kushner
Les Steubing
Ex-Officio Members:
Ruth Lown
Guest / ATAC Liaison:
Kirsten Watkins
Minutes Approval - Minutes from meeting on February 11, 2002 approved with no changes.
II. Continuing Business
a. Financial Report (Marcie Larsen)
Cash available in bank - $7,186.20 (includes $760 restricted scholarship funds).
Recent invoices paid:
Posters at Kinkos - $225
Ad for March in Weekender - $400
Banner for Concierge site $200
Renew P. O. Box $55
Deposits on hand includes Harlequin Advertising money which are restricted funds ($1017) and new memberships $50.
Total funds: $8,233.20
b. Committees
1) Planning (Frank Williams) - No report
a) Grants (Diane Malone / Marty Kushner) - Potential seminar for PLMs: One day, possibly Saturday. First Half: "What is SATCO and what can it do for you?" Second half: for Board Members, How did Zachary Scott succeed and how can we learn from them. Email to be sent to gauge interest. No charge, fee for lunch.
2) Scholarship (Marcie Larsen) - No report. A motion was made that $1500 from our cash on hand be donated to the scholarship fund. Motion carried.
3) Membership (Kathleen Lovejoy) - 20 Producer Level Members, 75 individual members, 6 potential.
4) Events Committee (DiAnn Sneed)
a) Gala (vacant) - Need sub-chair for Gala
b) Cast Parties (vacant) - Need sub-chair for Cast Party
c) City-Wide Auditions (Annie Edwards) - Annie Edwards has agreed to chair City Wide Auditions again. She asked if it was really meeting the needs of the PLMs. This will
Be discussed at the next producers meeting.
d) Continuing Education (Les Steubing) - June target date for next continuing education event. Vivienne Elbourne interested in presenting one as well.
5. Communications
a) E-Auditions (Ayn Phillips) - No report
b) Website (Diana Brown) - Has been updated. Please check it out. Also, the banner has been added to the Concierge site. Paid for 5, he gave us 8
c) Playbill (Diana Brown) - please check your listings
d) Callboard (Kathleen Lovejoy) - Done and delivered.
e) Joint Advertising (Laurie Dietrich) - All is well. Ruth Lown and Laurie Dietrich are working on contract.
f) Logo Design (Laurie Dietrich) - A few people have expressed interest in submitting a design. Possibly have a contest (last resort). Working with Ruth Lown on wording of contest rules, etc.
g) Poster (Diana Brown) - it's done and here, take them with you. Chris Champlin has kindly volunteered to deliver the rest of the posters. Please contact secretary@*** if you have not received yours.
c. Project Reports
1) Economic Impact - tabled due to no representative being present.
d. ATAC Liaison report (Diane Malone) - Kirsten Watkins reported on behalf of Diane Malone. The Gala is set for September 29. The theme is the Spirit of Yesteryear with Award show, red carpet, heavy hors d'oeuvres, first class entertainment (Mark Richter, Orchestra, Band). Hopefully to be held at McAllister auditorium, ticket price to be decided. ATAC will be soliciting participation of theatres for entertainment.
Marty Kushner made a motion that SATCO go on record to support and encourage participation in ATAC. Kathleen Lovejoy seconded. Conversation tabled. Motion was voted on and denied.
Ruth Lown made a motion that we not officially endorse ATAC, but continue to help spread the word through Playbill, etc. The motion was voted on and carried unanimously.
III. New Business
a. ByLaws: Proposed ByLaws attached to this document. These will be voted on at the next meeting (April 18). Changes are marked by italic and underlining. If the underline does not come through in this e-mail, please visit http://www.satheatre.com/bylaws.htm
IV. Old Business
a. Barnes and Noble (Christine Godin): March 20th is "Cemetery Club", along with the two authors of Grand Old Texas Theaters.
V. Announcements
a. Laurie Dietrich: Reminder of the upcoming TNT conference on March 23, now that we're (SATCO) members, might be nice to have a San Antonio presence there. Per Patty Loftis, who is on their Board, and from our Back Door Theatre PLM.
b. Bee Luther Hatchee opening Friday.
c. Anne Cannon 2nd Audition tonight, Chapter Two.
d. A Night in Elsinore opening April 5.
e. Something's Afoot - two more weeks.
f. End of the Month - Scotland Road in Cellar, opens March 29.
g. Request for Favor from the President - Send a blank e-mail to newsletter@***. Mr. Libby would like to test his autoresponder.
h. Board of Directors meeting April 18 at 2:00 p.m. at Alamo Street.
VI. Next General Meeting set for April 8, 2002
Special Notice: The date for the May meeting has been changed to May 6. Please mark your calendars.
Meeting adjourned at 5:45 p.m.
THE BYLAWS OF THE
SAN ANTONIO THEATER COALITION, INC.
A (TEXAS) NON-PROFIT CORPORATION
(proposed revisions in italics and underlined)
ARTICLE FOUR
MEMBERSHIP
A. Eligibility: Any person who is interested in the purposes and objectives of the Corporation shall become a member upon payment of the membership fee determined by the Board of Directors.
B. Categories of Membership; There shall be two categories of membership; Individual Memberships and Producing Memberships. Each Producing Member shall designate in writing the name of a Responsible Person authorized to act for it. The various levels within these categories shall be fixed annually by the Board of Directors.
C. Fees and Privileges: Upon payment of membership fees for such time periods as the Board of Directors shall determine, each member shall have:
1. voting privileges as set for in IV D.,
2. the privilege of seeing artistic offerings provided in the regular season, based upon the level of membership,
3. the privilege of working as a volunteer in Corporation,
4. such other privileges as the Board may determine from time to time.
The Board of Directors shall establish annual membership fees for each category of membership and may also establish fees for part of a fiscal year for the Individual Membership category.
D. Voting: All Individual Members age 18 years and over shall be entitled to one vote on each matter submitted to a vote at a meeting of members. No person shall be entitled to more than one vote, and no Individual Member may vote by proxy. All Producing Members shall be entitled to one vote on each matter submitted to a vote at a meeting of members. Each Producing Member's vote shall be exercised by its Responsible Person (who shall be a natural person) or another individual physically present at the vote who shall be designated in writing by the Responsible Person to exercise the Producing Member's vote. Producing Members may also vote by proxy in favor of another Producing Member. All Producing Member's proxies and writings designating an individual other than the Responsible Person shall be in writing, shall be signed by the Responsible Person, shall designate the name of the Producing Member (for a proxy) or individual (for a written designation) designated to exercise the vote and shall be delivered to the President or presiding chair of the meeting when the meeting is called to order and prior to any vote being called. The President or presiding chair shall have the final authority to determine the validity of any proxy or writing presented to him or her. No Proxy or writing may be given for a period longer than until the end of the fiscal year for which it is written.
E. Terms: No voting membership shall exist for a period extending beyond the end of the fiscal year in which such a membership is granted. The fiscal year shall be from January 1 through December 31.
ARTICLE SIX
BOARD OF DIRECTORS
A. Powers: The Board of Directors shall conduct, manage and control all of the affairs and business of the Corporation, shall have primary responsibility for raising funds and generally shall supervise and regulate the activity of the Corporation. The Board shall maintain a codified manual of operations designating specific duties and procedures of operation. Such manual will be reviewed annually.
B. Number: The Board of Directors shall consist of not less than 3 nor more than fifteen (15) (delete--individuals) directors. The exact number shall be determined by the current board at least one month prior to nominations in the manner set forth in the manual of operations. Each Producing Member shall be allowed to have no more than one Director on the Board.
C. Election: Candidates to the Board shall be elected for a three year term. As nearly as practicable Directors shall be divided into three equal groups with terms expiring one year apart. The initial Board member's tenure shall be determined by the Incorporators. Each Director shall serve no more than two consecutive three year terms. As nearly as practicable, the Board shall consist of 2/3 Producing Members. As such, the Producing Member shall be the Director and shall designate in writing signed by its Responsible Person the name of the individual person representing the Producing Member as Director.
D. Nominations: Candidates to the Board of Directors shall be nominated by the nominating committee, appointed by the President. The method of nomination and election shall be determined by the Board of Directors and set forth in the Manual of Operations.
E. Meetings: The Board of Directors shall meet immediately following the annual meeting of the members for the purpose of electing the officers of the Corporation. The Directors shall also establish other regular meetings at stated intervals. Special meetings of the Board of Directors shall be held whenever called by the president or upon application in writing of any two Directors.
F. Quorum: Five Directors shall constitute a quorum for the transaction of business.
G. Resignation: Any Director may resign by written notice to the Board.
H. Vacancies: Any vacancy occurring among the officers or Directors shall be filled by the vote of a majority of the remaining members of the Board of Directors, through less than a quorum. Such Elections shall be for the unexpired term of the vacancy.
1. The Board of Directors shall have the power to declare that the office of the Director, or any office, is vacant and therefore appoint a successor whenever:
a) a Director or officer is permanently absent or absent for three consecutive meetings or for such periods of time as to make it impossible to discharge the duties of the Director other officer.
b) a Director or officer ceases to be a member.
c) a Director or officer fails or refuses or is unable for any reason to discharge the duties of his office and the remaining Directors determine by the three-fourths vote that such cause exists.
SATCO Meeting Minutes
April 8, 2002
5:00 p.m.
Present:
Joe Libby, President
Diana Brown, Practical Secretary, Playbill, Website
Producer Level Members:
Janie Herrera, Alamo Street
Marcia Larsen, Alamo Street
Lorenzo Martinez, Actors of Clower
Sterling Houston, Jump-Start
Chris Champlin, Harlequin
Laurie Dietrich, Shoestring
Individual Members:
Marty Kushner
Sydney Burnette
Ruth Lown
I. Minutes Approval - Minutes Approval - Minutes from meeting on March 11, 2002 approved with no changes.
II. Continuing Business
a. Financial Report (Marcie Larsen)
b. Committees
1) Planning (Frank Williams) - tabled due to no representative being present
a) Grants (Diane Malone / Marty Kushner) - discussed grant seminar for Producers. Board instructed Marty to follow through with Z. Scott representative.
2) Scholarship (Marcie Larsen) - no report
3) Membership (Kathleen Lovejoy) - New Individual Member Anna Gangai. New PLM Circle Arts and ATSA.
4) Events Committee (DiAnn Sneed) - no report
a) Gala (vacant)
b) Cast Parties (vacant) - The Kushner's have volunteered the use of their house for the next cast party.
c) City-Wide Auditions (Annie Edwards)
d) Continuing Education (Les Steubing)
5. Communications
a) E-Auditions (Ayn Phillips) - no report
b) Website (Diana Brown) - no report. It was requested that hit counts, and any unusual activity, where our hits are coming from, etc. If you'd like to see this type of information, you can click on the counter on the main page to see a quick report.
c) Playbill (Diana Brown) - no report. Sydney Burnet commented that the Playbill is wonderful and said thank you very much.
d) Callboard (Kathleen Lovejoy) - has been delivered
e) Joint Advertising (Laurie Dietrich)
f) Logo Design (Laurie Dietrich) - Still in the process of searching for a logo.
g) Poster (Diana Brown) - all the posters have been delivered, except for Atascosa County. Have not heard from them if they want to display one.
c. Project Reports
1) Economic Impact
d. ATAC Liaison report (Diane Malone) - No official representative was present, but Sydney Burnette reported that the Gala plans were going great. Will be in McAllister, La Madeline to cater.
III. New Business
a. ByLaws: The Bylaws were reviewed and accepted with two minor corrections. The Bylaws will be available for review on www.satheatre.com soon.
IV. Old Business
V. Announcements
a. Janie Herrera has been named Alamo Street's Artistic Director.
b. Lorenzo Martinez will be having cardiac surgery soon. We hope we recovers quickly.
c. Sterling Houston reported that the memorial for Ms. Blase was wonderful and professional.
VI. Next General Meeting set for May 6, 2002. Note change from regular date.
Meeting adjourned at 5:55 p.m.
SATCO Meeting Minutes
May 6, 2002
Present:
Joe Libby, President
Diana Brown, Practical Secretary
Producer Members:
Marcia Larsen, Alamo Street
Laurie Dietrich, Shoestring
Chris Champlin, Harlequin
Frank Williams, STAGE
Lou Garza, STAGE
Marisella Barrera, Guadalupe Cultural Arts Center
Individual Members:
Kathleen Lovejoy, Membership Chair
Marty Kushner
Ricki Kushner
Diane Malone
Rick Malone
Christine Godin
I. Open Meeting
Meeting was called to order at 5:00 p.m.
Marisella Barrera with the Guadalupe Cultural Arts Center was introduced.
Minutes Approval - Minutes from meeting on April 8, 2002 were approved with no changes.
II. Continuing Business
a. Financial Report (Marcie Larsen)
Balance: 7222.99
Deposits: 730.00
Checks out: 476.81
Checks in: 350.00
Restricted: 2060.00
Balance: 5766.18
b. Committees
1) Planning (Frank Williams):
a) Grants (Diane Malone / Marty Kushner) - The grant application was e-mailed to the city, hardcopy to follow (may be viewed under minutes on www.satheatre.com). Grant issued on first come first served basis. Asked for $500 to cover Speaker's fee for proposed June workshop. Won't know for sure if we will receive grant for a few weeks, but looks good. It was decided at an earlier meeting that even if we do not receive the grant, we will hold the Workshop. Purpose of the workshop is to analyze SATCO's past, present and future. Question raised: Who is invited and who represents the individual members? Two representatives from each Producer Level Member. If there are some PLMs who cannot attend, their spots can be given to representatives from another PLM who have been put on a waiting list. Question: Need to appoint a contact person to communicate with Ann Ciccolella. Laurie Dietrich volunteered.
Laurie also acknowledged all the hard work put in by Diane Malone and Marty Kushner.
2) Scholarship (Marcie Larsen) - Rick Malone reported that no submissions were received as of the deadline for the Technical Scholarship. There was no response at all, no questions, no emails. Possible reason was that the deadline was in the middle of spring break, possibly also a conflict with UIL. Rick states that he will be more aware of dates and plans to talk to the teachers personally next time. Suggestion was made to send a copy of the details to the councilors since they recommend funding options to the students. Also suggested to include Boerne, New Braunfels, etc.
3) Membership (Kathleen Lovejoy) - We have 25 Producer Level Members (Leon Valley and Guadalupe being the newest) and 75 or so Individual Members.
4) Events Committee (DiAnn Sneed)
a) Gala (vacant)
b) Cast Parties (vacant) - June 23 from 5 to 9 p.m. at Marty and Ricki Kushner's house 405 E. Myrtle. Watch this page for details: www.satheatre.com/castparty.htm
c) City-Wide Auditions (Annie Edwards)
d) Continuing Education (Les Steubing)
e) Barnes and Noble (Christine Godin) - Christine reports that it is very difficult to line up two groups each month for Theatre at Barnes and Noble. Alternatives were discussed including changing frequency to Quarterly and distributing a flyer with a coupon so that we can track the effectiveness of the event. It was decided that the May 15 event will continue as planned, with STAGE presenting the Tomorrow Box. A second act is still needed. Please contact Christine Godin if you would be able to fill that slot. Christine will discuss with Carla from Barnes and Noble the possibility of changing to Quarterly.
5) Communications
a) E-Auditions (Ayn Phillips) - no report
b) Website (Diana Brown) - no major changes have been made to the website. If you find any errors or omissions, please contact {email removed}
c) Playbill (Diana Brown) - no longer on Yahoo. Change information in programs. Those interested in subscribing should now contact {old address deleted} instead of the Yahoo subscription address.
d) Callboard (Kathleen Lovejoy) - next issue due June.
e) Joint Advertising (Laurie Dietrich) - Nothing to report. Contracts still being finalized and will be in the mail soon.
f) Logo Design (Laurie Dietrich) - Still evaluating submissions to date.
c. Project Reports
1) Economic Impact - The results are here. They will be emailed to the Producer Level Members and will also be available on www.satheatre.com/economic.htm.
2) Public Access TV Show (Frank Williams) - Preliminary planning for the TV Show should be completed within the next week or so. Question on Strategic Planning: Is it happening? Answer: It was used to plan the June workshop. Will it be published? Answer: Copies have been given to the Board Members.
d. ATAC Liaison report (Diane Malone)
III. Old Business
a. Marcia Larsen reported that a Fundraising Auction had been planned for June. However, the person who had been organizing this Auction cannot be contacted and therefore the Auction has been cancelled. Marcia thanked Ken Fraiser very much for everything.
b. Sterling Houston had recommended a Grant Writing person, she was contacted, and declined the offer stating that she felt it would be a conflict of interest to work for both SATCO and Jump-Start.
IV. New Business
a. Marty Kushner brought up the possibility of creating a SATCO Fiesta medal or pin to be given away or sold during next year's Fiesta. It was suggested that Heart of Texas be contacted as the supplier. Also suggested that SATCO have a presence in the next Fiesta, march in the parade, etc. Chris Champlin volunteered to chair the committee to look into what is necessary to do so. We will put an ad in the Want Ads in the E-Auditions to ask for volunteers to help with this committee.
b. Joe Libby is organizing the next Producers Meeting. At the moment it is May 29, 2:00 p.m. at Alamo Street Restaurant. More details to follow.
V. Announcements
a. Final weekend of A Night in Elsinore.
b. The Firestarters Festival begins May 17.
c. Backdoor Theatre is presenting Chapter Two until May 25.
d. Harlequin Dinner Theatre is opening Lend Me A Tenor on May 22.
e. The Tomorrow Box is now showing at STAGE in Bulverde. You may also view a sneak preview at the May 15 Theatre at Barnes and Noble.
(Please see The Playbill for more details on the above mentioned events.)
f. Jerry Pilato is casting for God's Man in Texas. Please call him at (210) 682-5404 for an audition appointment. More information available at www.satheatre.com/e-auditions.htm
g. Joe Libby is performing at the San Antonio Library this summer. Contact him at Joe@*** for a schedule.
VI. Next General Meeting set for June 10, 2002.
SATCO Meeting Minutes
Present:
Joe Libby, President
Diana Brown, Practical Secretary
Producer Members:
Marcia Larsen, Alamo Street
Laurie Dietrich, Shoestring
Chris Champlin, Harlequin
Marisella Barrera, Guadalupe Cultural Arts Center
Lorenzo Martinez, Actors of Clower
Olivia Alva, Actors of Clower
Ric Slocum, O.L.L.U.
Anne Keever Cannon, Back Door Theatre
Individual Members:
Ruth Lown
Guest:
Penny Swindal, Express News
I. Open Meeting
Meeting was called to order at 5:00 p.m.
Minutes Approval – Minutes from meeting on May 6, 2002 were approved with no changes.
Penny Swindal was introduced and discussed weekly advertising options with the Express News. Two options for weekly advertisements were discussed. Both were tabled pending further discussion. Penny passed around the SA E-N "A Guide to San Antonio and South Texas" which is printed once, inserted in the paper, then made available to CVB, relocation agencies, Chamber of Commerce, etc. all year long. Deadline for this year is July 7. Membership present approved a ¼ page ad for $870.00.
This is in response to member interest in running an ad every week listing all the member theatres. Both options are expensive enough to require outside funding or underwriting, and more information on funding sources and member interest is needed.
II. Continuing Business
a. Financial Report (Marcie Larsen)
Balance $9,789.82
Grant received: +$500.00 (for seminar)
Express News Brochure: -$800.00
b. Committees
1) Planning (Frank Williams): no report
a) Grants (Diane Malone / Marty Kushner: Received grant for Seminar. Attendance at Seminar is free, lunch is $7.00, provided by Marcia Larsen
Anne Keever Cannon mentioned that Carol Bidus could be available to help us with Grant Writing. {Secretary to contact Grant Committee and request they contact Carol and inform PLMs of outcome of conversation.}
2) Scholarship (Marcie Larsen): Member theatres are invited to submit request, for review by SATCO Board, to use part of SATCO Scholarship fund for a scholarship program to be administered by the requesting theatre.
3) Membership (Kathleen Lovejoy): 77 individual members, 25 producer level members at this time.
4) Events Committee (DiAnn Sneed): No report.
a) Gala (vacant)
b) Cast Parties (vacant): 18+ RSVPs at this time. Please see www.satheatre.com/castparty.htm for more information and to RSVP.
c) City-Wide Auditions (Annie Edwards): No report. Lorenzo Martinez has volunteered to assist with City-Wide Auditions.
d) Continuing Education (Les Steubing): No report.
e) Barnes and Noble (Christine Godin): No report.
5. Communications
a) E-Auditions (Ayn Phillips): no report
b) Website (Diana Brown): report on where some of our hits come from:
~San Antonio SACVB (http://www.sanantoniovisit.com/visitors/June2002.asp)
~San Antonio Tourist (http://sanantoniotourist.com)
~Google Search finds us (searched on San Antonio Theatre)
~AOL Search finds us (searched on SATCO)
~SA 360, listed under theatres (www.sa360.com) plus listed under “More Info” for Dearly Departed and probably others.
~Dogpile found us with San Antonio and Auditions (www.dogpile.com).
c) Playbill (Diana Brown): No report.
d) Callboard (Kathleen Lovejoy): Has been pushed back a couple of weeks.
e) Joint Advertising (Laurie Dietrich): The Joint Advertising contracts will be distributed soon. The Penny Swindal presentation was a result of the last PLM meeting which requested more exposure in the Express News, weekly instead of monthly.
f) Logo Design (Laurie Dietrich): Received a logo from GotLogos for $25. click here to see it: www.satheatre.com/logos.htm. We have also received a logo from Sydney Burnett (to be scanned). Suggestion was made to contact college graphic arts program. Laurie to pursue.
c. Project Reports
1) Economic Impact: Can be viewed on the web at http://www.satheatre.com/economic.htm
2) Public Access TV Show (Frank Williams): No report
d. ATAC Liaison report (Diane Malone): No report
III. Old Business
a. Lorenzo Martinez remarked on Barnes and Noble and Public Access. In his experience, more good comes from Public Access than from B&N. Ric Slocum also used to get huge responses from Public Access. It was mentioned that we need a format that does not include cuttings of shows (copyright issues). A “Talking Heads” format was proposed. Possibly approach a college production class?
IV. New Business
a) Proposed Slogan Contest: After the PLM meeting, Laurie and Joe discussed Joint Marketing. Bumper stickers, t-shirts, buttons, with a catchy slogan were suggested. A contest to pick a slogan to adorn any and/or all of these, as well as website and any future publications was suggested. The winner to receive a SATCO membership and/or a one year season pass to the theatre of their choice (SATCO to reimburse theatre for season ticket cost if not donated by theatre.) Diana Brown will put an announcement on the website, also to be posted in the Playbill and E-Audition. Include: Submitter warrants that the Slogan submitted is original work of the submitter. Winning slogan becomes exclusive property of the San Antonio Theatre Coalition.
b) Expansion of subscriptions to Playbill: A sign up sheet to place at the ticket counter of member theatres was proposed. Diana Brown will create the original to be copied and distributed to the theatre. Important items to include will be “this list is to receive SATCO E-Publications (Playbill and E-Auditions) only and will not be shared with anyone else. (No spam.)“
c) Next Year’s Poster: Request for reminders for photos to go out with reminders for next year’s dues.
V. Announcements
a) Lorenzo Martinez introduced Olivia Alva, new director for Actors of Clower. They still need Morris for God’s Favorite.
b) Alamo Street – Final week of Mummy Dearest. 28th Godspell opens.
c) Ruth Lown announced the State Bar Legal Education Seminar for not for profit organizations will be held June 21. $230. Contact Ruth for more information.
d) Seminar coming up soon. A second reminder has been sent. The focus will be on helping SATCO identify and serve the needs of it's Producing Member Theatres.
e) Cast party coming soon. RSVP to Playbill@*** if you have not already done so. Details at www.satheatre.com/castparty.htm
f) Lend Me a Tenor is in the final two weeks at Harlequin Dinner Theatre.
VI. Next General Meeting will be July 8, 2002 at 5:00 p.m.
Meeting adjourned at 6:01 p.m.
SATCO Meeting Minutes
July 8, 2002
Present:
Joe Libby, President
Diana Brown, Practical Secretary
Producer Members:
Marcia Larsen, Alamo Street
Laurie Dietrich, Shoestring Shakespeare.
Di Ann Sneed, San Pedro Playhouse
Chris Champlin, Harlequin Dinner Theatre
Marisela Barrera, Guadalupe Cultural Arts Center
Individual Members:
Ricki and Marty Kushner
Guests:
Steve and Leica Flores, Finees Production Co.
I. Open Meeting
Meeting was called to order at 5:00 p.m.
Guests Steve and Leica Flores with Finees Production Co. were introduced. They produce one show per year, One Bethlehem Night. This year will be at Jump-Start. Has grown every year. Last year they were able to admit 300 kids for free who would normally not get the chance to see a show. This year they hope to be able to seat about 1200 kids with the help of a generous friend. They are here to learn how to broaden their communications and hopefully get outside talent into their production.
Joe Libby announced that he would not seek another term as President next year. His business is picking up and he must devote his time and energy to that.
Minutes Approval - Minutes from meeting on June 10, 2002 were approved with no changes.
II. Continuing Business
a. Financial Report (Marcie Larsen)
Balance in bank as of statement 6-30-02: $9435.26
Cash on hand to be deposited:
St. Philips: $150.00
J. C. C. July Ad: $50.00
Invoice to be paid to Express News: $450.00
Restricted to Scholarship: $1860.00
Restricted to Harlequin Advertising: $500.00
Unrestricted Funds: $6825.26
b. Committees
1) Planning (Frank Williams): No report
a) Grants (Diane Malone): No report
2) Scholarship (Marcie Larsen): No report
3) Membership (Kathleen Lovejoy): No report
4) Events Committee (DiAnn Sneed):
a) Gala (vacant): Has been decided that the TNT event and the Gala could not be combined. Need to set a date for the Gala. February 23, 2003 was decided. The official name is the Living Legends Tribute. Committee Chair and Members are needed. Also names to consider as honorees for this year's event. Please contact Di Ann Sneed at SanPedPlay@*** In the past, we have honored Maureen Halligan, Ruby Nelda Perez, John Igo and Marianna Blase.
b) Cast Parties (vacant): The latest cast party was a huge success and lots of fun. Do we need to do another one in August as we normally would, since we had one so recently?? It was suggested that the dates for Cast Parties be set now so that they are scheduled regularly. April, August, and December Holiday party were agreed upon. Next Cast Parties August 25 and December 8. If you would like to assist with these parties, or have a space to hold the event, please contact Di Ann Sneed at SanPedPlay@***
c) City-Wide Auditions (Annie Edwards): Di Ann Sneed asked when the City Wide Auditions were normally held so that she could begin planning. They are usually in August. She will contact Stephen Stoli and Annie Edwards to get the ball rolling.
d) Continuing Education (Les Steubing): No report.
e) Barnes and Noble (Christine Godin): No report.
5. Communications
a) E-Auditions (Ayn Phillips): No report.
b) Website (Diana Brown): No report.
c) Playbill (Diana Brown): No report.
d) Callboard (Kathleen Lovejoy): No report.
e) Joint Advertising (Laurie Dietrich): Still rolling. Josephine has not responded, so it is assumed that they will no longer be involved. Shoestring will continue their involvement, so we will still have the minimum necessary. Laurie stated that her next project is to propose that Express News underwrite a weekly listing of all SATCO member theatres. Marcia Larsen mentioned that Travel Host contacted her to see if we had any interest in advertising with them. General consensus was no.
f) Logo Design (Laurie Dietrich): The Logos.com logo received several negative comments. Options were discussed. Was decided that a simple ticket with Slogan, website and "San Antonio Theatre Coalition" were all that was necessary. Diana Brown volunteered to put that together.
c. Project Reports
1) Economic Impact: No report.
2) Public Access TV Show (Frank Williams): No report.
d. ATAC Liaison report (Diane Malone): No report.
III. Old Business
a. Proposed Slogan Contest: Diana Brown passed out the wording for the Slogan Contest. Laurie Dietrich related that at the Seminar it was requested that the Slogan be agreed upon at this meeting. So those present submitted their ideas. "It's Alive!" was voted best. With the alternate version of "¡Esta Vivo!" You can see the other submissions here: www.satheatre.com/slogans.htm
b. Expansion of subscriptions to Playbill: A signup sheet was created to be placed in the lobbies of our member theatres in the hopes of attracting new subscribers to Playbill and E-Auditions. These were passed out to the theatres present and are available on the website to be printed out as needed (http://www.satheatre.com/signup/signup.html). As many copies as necessary should be made by each theatre, and filled forms should be faxed to Diana Brown. Please call that number before faxing so that she can turn the fax machine on.
c. Next Year's Poster: Photos can be submitted any time for inclusion in January 2003's poster. Inclusion in poster is also contingent upon Membership status.
d. Seminar report: Laurie Dietrich will be creating the formal minutes of the seminar and they will be distributed via email and available on the website. The consensus was that it was a great success. SATCO's accomplishments were reviewed and priorities defined.
IV. New Business
There was no new business to discuss.
V. Announcements
Auditions tonight and tomorrow night (Monday and Tuesday, July 8 and 9) for Moon Over Buffalo at Harlequin.
Dearly Departed runs until August 3 at the Harlequin.
Shoestring Shakespeare and special guests Mad Media will open "Shorts for Summer", a festival of classical one-acts featuring Shakespeare's Julius Caesar, Moliere's The Flying Doctor and Sophocles' Oedipus at St. Mary's University July 19-August 3.
West Side Story opens July 26 at San Pedro Playhouse.
The Sheldon Vexler Theatre regretfully announces the cancellation of the remaining runs of their productions of the Pirates of Penzance and Peter Pan. Due to extensive water damage, the theatre will be undergoing immediate renovation. They would like to have one final performance of The Pirates of Penzance. They have disassembled the pirate ship and reassembled it upstairs in the auditorium space located on the main level of the building. The plan is to produce this final performance as close to how we have been, including costumes and scenery. They will not have theatrical lighting, curtains, and other limitations, but the show must go on (at least one more time).
The performance is scheduled for 8:00pm on Saturday, July 13th. ADMISSION IS FREE. Please help us arrange for seating by calling 302-6835 and "reserving" your seats. The Sheldon Vexler Theatre. 12500 NW Military (at Wurzbach)
Guadalupe Cultural Arts Center (GCAC) Theatre Arts Department is seeking theatre artists with strong teaching backgrounds for seasonal residencies in local public schools. To apply, please provide the following: Cover letter and a resume of education, theatre experience/training, and any related work.
Send all information to:
Marisela Barrera
Guadalupe Cultural Arts Center
1300 Guadalupe St.
San Antonio, TX 78207
Or fax: 271-3480
LA SANGRE MARA SALÓN - CALL FOR WRITERS: The Guadalupe Cultural Arts Center will host three SALÓNS, a series of writer's meetings where poets, playwrights and performance artists can each generate a 10-minute response to La Sangra Mara. LA SANGRE MARA is a 12foot X 40foot portable mural by LA painter George Yepes. Warner Bros originally commissioned the mural as a set for the film Training Day. The mural will be installed on the stage at the Guadalupe Theater as a set design in-search-of-a-story. Responses can be in any performance form. SALÓNS will take place both in Yepes' studio and at the Guadalupe Theater. Writers must agree to attend at least two of the four scheduled SALÓNS and must also agree to share a 10-minute (or shorter) piece at the public reading. There is no fee to participate.
Deadline to sign up for the three SALÓNS is Friday, July 19. To sign-up, call Marisela Barrera at 271-3151 extension 26.
WRITERS TIME-LINE
1. July 20th: Writers first viewing @ STUDIO
This will not be a writing session; the mural will be available for viewing. Please call for specific times.
2. July 25th: First writers meeting 7pm @ STUDIO
3. August 1st: Second writers meeting 7pm @ THEATRE
4. August 8th: Third writers meeting 7pm @ THEATRE
5. August 9th: Reading Run-through 7pm @ THEATRE
6. August 10th: Reading @ 8pm THEATRE with reception to follow
STUDIO address will be given upon registration.
THEATRE is located at 1300 Guadalupe Street.
To register, call 271-3151 extension 26.
GCAC Theatre Division Presents: LA SANGRE MARA PUBLIC READING. SATURDAY AUGUST 10, 2002 @ 8PM/GUADALUPE THEATRE. $5 GENERAL ADMISSION
Board Meeting scheduled for July 18. Joe Libby will be out of town. He will email the board to see if a change in schedule needs to be made.
VI. Next General Meeting was set for August 12, 2002 at 5:00 p.m.
VII. Meeting was adjourned at 6:05 p.m.
SATCO Meeting Minutes
August 12, 2002
Present:
Joe Libby, President
Diana Brown, Practical Secretary
Producer Members:
Marcia Larsen, Alamo Street
Laurie Dietrich, Shoestring Shakespeare.
Di Ann Sneed, San Pedro Playhouse
Chris Champlin, Harlequin Dinner Theatre
Lou Garza, STAGE
Lorenzo Martinez, Actors of Clower
Ken Frazier, Vexler Theatre
Melissa Cunningham, Vexler Theatre
Kevin Stephenson, Vexler Theatre
Les Stuebing, Alamo Street Theatre
Sidney Burnette, SAC
Individual Members:
Ricki Kushner
Marty Kushner
I. Open Meeting
Meeting was called to order at 5:00 p.m.
Minutes Approval: Minutes from July 8, 2002 were approved.
II. Continuing Business
a. Financial Report (Marcie Larsen):
Balance in bank ~ 9229.91
Restricted funds ~ 2260.00
Paul Anderson scholarship ~ 500.00
Scholarship account ~ 1360.00
Harlequin Ad Fund ~ 400.00
Money on hand to be deposited ~ 100.00
Guadalupe ad ~ 50.00
New member Kathleen Cole ~ 25.00
New member Sherry Houston ~ 25.00
Outstanding Invoices ~ none
Available Funds ~ 7069.91
b. Committees
1) Planning (Frank Williams): No report.
a) Grants (Diane Malone): Marcia Larsen announced that Diana Brown would be willing to learn the Grant Writing procedures as long as her schedule will allow it. She will check on the availablilty and costs of classes.
2) Scholarship (Marcia Larsen): Scholarship winner Paul Anderson has been in touch, and will advise SATCO when he's made his final decision about which school to attend.
Member theatres are invited to submit requests, for review by SATCO Board, to make use of the SATCO Scholarship fund for a scholarship program to be administered by the requesting theatre. Please contact Marcia Larsen at (210) 271-7791 for more information.
3) Membership (Kathleen Lovejoy): Marcia Larsen reported that we have two new individual members: Kathleen Cole and Sherry Houston.
4) Events Committee (DiAnn Sneed): The location for the Holiday (December) party has been secured. More details soon.
a) Gala (vacant): The gala will be February 23, 2003. SATCO members are invited to present nominations. Board will review and present recommendations to the board. Nominees should be: Members of the theatre community who have made substantial, long-term contributions to live theatre in San Antonio. They need not be SATCO members, or associated with SATCO member theatres.
DiAnn is looking for volunteers to form the Nomination committee. These committee members should have five years of experience in the San Antonio theatre community. Volunteering today were: Laurie Dietrich, Chris Champlin, Joe Libby (Ex-Officio), Marcia Larsen, and Sidney Burnette. Contact DiAnn if you have any questions or would like to volunteer. (210) 733-7258 or SanPedPlay@***
b) Cast Parties (vacant): The Cast party tentatively scheduled for August 25, 2002 may have to be postponed. DiAnn Sneed's computer caught a virus, and she has lost the information for the new member who had volunteered her home.
c) City-Wide Auditions: There is no activity on the City Wide auditions at the moment. Proposed August event is postponed until further notice. If you would like to volunteer to work on this event, please contact DiAnn at SanPedPlay@*** or (210) 733-7258
d) Continuing Education (Les Steubing): No report.
e) Barnes and Noble (Christine Godin): Rennaisance Guild will be performing at the September 25 event. If you would be interested in filling the second slot, please contact Christine at cgodin@***
5. Communications: Laurie Dietrich reminded the PLMs that the listings in the E-Auditions and the Playbill were dependent on information received from the PLMs. Please be sure to send any information to Diana Brown ({old address deleted}) and Ayn Phillips (Ayn@***) with plenty of time to make their editions. Also, it is a good idea to check on your listings regularly to be sure they are complete and correct.
a) E-Auditions (Ayn Phillips): Diana Brown reported that she installed a hit counter on the website version of the E-Auditions on Friday, August 9. As of August 12 (three days) there were 64 hits. A breakdown of the last 50 hits is as follows: 27 came from the information page of www.satheatre.com; 9 from the Auditions page (where City Wide Auditions are also listed); 6 were direct hits; 4 were searched through Google; 3 came from miscellaneous satheatre pages; 1 from MSN search engine.
b) Website (Diana Brown): No report.
c) Playbill (Diana Brown): No report.
d) Callboard (Kathleen Lovejoy): No report.
e) Joint Advertising (Laurie Dietrich): The minimum number of inches SATCO can buy each month is 8. We now have only 6 inches committed to on a monthly basis. Marcie Larsen said that Alamo Street may be able to purchase extra space if it is necessary to meet the minimum. f) Logo Design (Laurie Dietrich): SAC Design class will create us a logo in the fall. The Slogan (It's Alive!) was approved. You can download it from http://www.satheatre.com/slogans.htm
c. Project Reports
1) Public Access TV Show (Frank Williams): No report.
d. ATAC Liaison report (Diane Malone): Sidney Burnette reported that a meeting was held to help educate the next slate of judges. Information is available at www.satheatre.com/atac.htm
III. Old Business
IV. New Business
V. Announcements
1) 28th Season at Harlequin Dinner Theatre begins August 21, 2002, with Moon Over Buffalo.
2) Clower announced that the tickets for this weekends performance (August 17 and 18) would be half price.
3) Dead and Breakfast showing at Alamo Street Theatre has sold out two weekends so far. Make reservations early if you plan to attend.
4) San Pedro Playhouse is showing West Side Story and holding the TNT Quad event the weekend of August 17 and Of Mice and Men will be opening soon.
5) We have T-shirts and other items for sale on the website. Visit www.cafeshops.com/satco. Disclaimer: We haven't seen how the logo is going to reproduce on the items, so if someone could please order something as a test.
6) We're interested in having bumper stickers printed with the new It's Alive slogan and website information. Anyone with information about good, cheap printers, please contact Diana at {old address deleted}.
7) Lorenzo Martinez reported that the Joint Ad generated 43 ticket sales for Actors of Clower and that several people reported that they heard of Clower through the website. Things are working.
8) STAGE Awards dinner August 18, 6:00 p.m.
9) Auditions for A Little Off the Top at STAGE on August 25, at 4:00 p.m.
10) Sidney Burnette has a new email address: sidney12b@***
11) Reminder to PLMs to be thinking about what photo from this year's season you want to have included on the 2003 SATCO poster. Photos can be .jpg or print. Contact Diana Brown at {old address deleted}. Chris Champlin has offered to take digital photos for anyone who needs them.
12) The slogan that was accepted can be found at www.satheatre.com/slogans.htm
13) Sign up sheets for Playbill and E-Auditions are available if you would like to help us spread the word. http://www.satheatre.com/signup/signup.html. If you have a full sheet to return to me, please fax it.
VI. Set next General Meeting (September 9, 2002)
Meeting adjourned at 5:47 p.m.
SATCO Meeting Minutes
September 9, 2002
Present:
Joe Libby, President
Diana Brown, Practical Secretary
Producer Members:
Marcia Larsen, Alamo Street
Lorenzo Martinez, Actors of Clower
Anne Keever Cannon, Back Door Theatre
Individual Members:
Ricki Kushner
Marty Kushner
Rick Malone
Diane Malone
Ruth Lown
Kathleen Lovejoy
Les Steubing
I. Open Meeting
Meeting was called to order at 5:00 p.m.
Minutes Approval: Minutes from August 12, 2002 were approved.
II. Continuing Business
a. Financial Report (Marcia Larsen):
Balance in bank ~ 8899.67
Checks out ~ 1320.00
Deposits ~ 800.00
Total funds ~ 8279.67
Restricted funds:
Scholarship ~ 1860.00
Harlequin Ad Fund ~
Donation from the Foundation for Jewish Philanthropies of San Antonio ~ $100.00. Secretary to draft a thank you note.
Outstanding Invoices ~ none
Available Funds ~ approximately 6519.67
b. Committees
1) Planning (Frank Williams): No report.
a) Grants (Diane Malone): Diane reported that she and Joe Libby have been discussing setting up guidelines for hiring someone. Should overseeing of grant writer be turned over to Board? Grand writer needs to be able to make decisions so that a possible grant is not missed while waiting for the Board to decide. Diane questioned why grand was needed. We must have goals (uses for funds) defined before submitting requests. Marcia Larsen said that in the Workshop several projects in need of grant money were suggested: Brochures, better joint venture advertisement, paid staff. Discussion will continue at a Grant Committee meeting. Mission Statement to be finalized before next general meeting.
2) Scholarship (Marcia Larsen): None of the theatres have expressed an interest in our Joint Scholarship offer. Reminder: Member theatres are invited to submit requests, for review by SATCO Board, to make use of the SATCO Scholarship fund for a scholarship program to be administered by the requesting theatre. Please contact Marcia Larsen at (210) 271-7791 for more information.
The Scholarship committee is to discuss a suggestion by Marty Kushner that the rules of the scholarship be changed to reflect that if the monies are not claimed within a year of being awarded, they will be forfeited.
3) Membership (Kathleen Lovejoy): No report.
4) Events Committee (DiAnn Sneed):
a) Gala (vacant): Meeting of Living Legends committee scheduled for September 18, 2002. Please bring short bio of your nominees.
b) Cast Parties (vacant): August event at San Pedro Playhouse was a success. http://www.satheatre.com/CastParty0802/castparty02.htm
c) City-Wide Auditions: Marcia Larsen reported for Di Ann Sneed that Steven Stoli had volunteered to handle the coordination of the Auditions, but would need a couple of volunteers to help on the day of the event. Frank Williams reported that last year almost every caller had questions that needed to be answered, and it worked very well that he was able to answer the phone instead of using message machines and having to return phone calls. He has volunteered to do so again this year.
d) Continuing Education (Les Steubing): No report.
e) Barnes and Noble (Christine Godin): No report. Next event September 25 event. If you would be interested in filling the second slot, please contact Christine at cgodin@***
5. Communications:
a) E-Auditions (Ayn Phillips): No report.
b) Website (Diana Brown): No report.
c) Playbill (Diana Brown): No report.
d) Callboard (Kathleen Lovejoy): No report.
e) Joint Advertising (Laurie Dietrich): No report
f) Logo Design (Laurie Dietrich): Marty Kushner volunteered to be the first to order a shirt from Café Press with our new Slogan. They look very nice. If you would like to order something, and support SATCO in the process, please visit: www.cafeshops.com/satco
c. Project Reports
1) Public Access TV Show (Frank Williams): No report. Anne Keever Cannon reported that Boerne is changing their public access format from slide show to live video. Frank mentioned that it may be easier/faster to use Boerne's facilities, and then send the tape to San Antonio and will contact Boerne public access people asap. Please contact Mr. Williams at fdw333@*** if you have any material to be included.
d. ATAC Liaison report (Diane Malone): Fliers were distributed for the event on September 29, 2002. Full dinner will not be served, but for your $20.00 ticket you receive entertainment, hors d'oeuvres, wine, and beer. Dress is Black Tie Optional.
III. Old Business:
a) Fiesta Parade: SATCO has space reserved in the King William Fiesta parade. Committee should meet and decide what the float will look like and if we are going to do any other things, like pins with our new slogan and report at the next General Meeting. I believe that the committee is Chris Champlin (Chairman), Marcia Larsen, Marty Kushner, Ruth Lown, and Anne Keever Cannon. If you would like to be on the committee (or shouldn't be listed) please contact me at {email removed} and I will forward your request.
b) Marty Kushner suggested we hold the Annual Meeting, which includes the nominations for next year's officers, in conjunction with a holiday party in order to improve attendance and to celebrate both outgoing and incoming officers. The bylaws state that the Annual Meeting should be held in September. Upon motion made, seconded and unanimously adopted, the Bylaws including Article 5 part A, are suspended and the Annual Meeting of the corporation shall be held on December 8, 2002, at 6:00 o¹clock at a place within Bexar County, designated by the Board of Directors, at which meeting the election of directors shall take place; and the nominations committee shall have the nominees named at least 30 days prior to such meeting; and the Board shall invite the nominated candidates for director to attend and observe any Board meetings held prior to their election; and the Board of Directors shall meet on December 8, 2002 following the Annual Meeting for the purpose of electing officers and ratifying the acts of the current board; and notice shall be given to the membership by email at least 10 days prior to the meeting.
IV. New Business
V. Announcements
a) When Bullfrogs Sing Opera, September 20, 2002 thru October 12, 2002
b) Can't get there from here, September 6, 2002 thru September 29, 2002
VI. Set next General Meeting (October 14, 2002)
Meeting adjourned at 6:16 p.m.
SATCO Meeting Minutes - October 14, 2002
Present:
Joe Libby, President
Diana Brown, Practical Secretary
Producer Members:
Marcia Larsen, Alamo Street
Anne Keever Cannon, Back Door Theatre
Frank Williams, STAGE
Joe McCarley, San Pedro Playhouse
Di Ann Sneed, San Pedro Playhouse
Diane Malone, 24th Street Theatre
Chris Champlin, Harlequin Theatre
Michael Monaco, Back Door Theatre
Individual Members:
Ricki Kushner
Marty Kushner
Ruth Lown
Kathleen Lovejoy
I. Open Meeting
Meeting was called to order at 5:00 p.m.
Minutes Approval: Minutes from meeting September 9, 2002 were approved.
Introduction: Michael Monaco, the new Managing Director of BackDoor theatre was introduced.
II. Continuing Business
a. Financial Report (Marcie Larsen): Not everyone paid for the Joint Ad this time. Laurie will begin reminders soon. Balance in account is $6887.06. Cash on hand $100.00 (Jumpstart). Restricted funds same as last month.
b. Committees
1) Planning (Frank Williams): Met with Boerne Public Access person. We need writers and editors. We may incur some costs if we use their facilities and equipment. Pursuing talk show venue. Put an ad in the E-Auditions. Chris Champlin volunteered for camera operator and editor. Michael Monaco volunteered to assist with writing.
Suggestion was made to put syllabus together.
Suggestion was made to work with a college, communications department(?)
Motion was made that committee meet to create the syllabus for 15 shows. Approved.
a) Grants (vacant): Diana Brown visited the Non-Profit library and has a list of possibly contacts, but that is as far as she has gone. Public Access show is possibly an area for a grant.
2) Scholarship (Marcie Larsen): The Speech Arts event is January 4 and three judges are needed from 12 to 4p.m. Volunteers were Chris Champlin, Ruth Lown, and Michael Monaco. This year SATCO will be awarding $750. Information can be found at http://www.satheatre.com/scholarships.htm
Marcia attempting to contact SaySi. Question was raised since SaySi is visual arts, why we should need to contact them. (In researching their website for these minutes, Diana found that we may want to contact them regarding the Public Access show: http://www.saysi.org/ under Programs, Media Arts)
We will attempt another Technical Scholarship next year, but will be more careful as to when we send the information and when the deadline is.
Suggestion was made to list our Scholarship with Bexar County.
3) Membership (Kathleen Lovejoy): Kathleen intends to get the invoices for PLM renewals out at the beginning of November.
4) Events Committee (DiAnn Sneed):
a) Gala (vacant): The event is planned for February 23, 2003. Phase II, the planning stage, has begun.
b) Cast Parties (vacant): The next cast (holiday) party is planned for December 8, 2002 at Tom Masinter's house.
c) City-Wide Auditions (vacant): Planning is ongoing. Tentative schedule is January, at Stephen Stoli's theatre.
d) Continuing Education (Les Steubing): No report.
e) Barnes and Noble (Christine Godin): An event is in the planning stages for December.
f) King William Fiesta Parade (Chris Champlin): Chris Champlin's truck will be decorated for the parade, which will be the last Saturday of April, 2003. Chris needs contact person to discuss the route.
Theatres: please plan to send one or more representatives with banner, flag, etc. to walk with the float.
Magnets, medals, etc., with "It's Alive" logo to be made and handed out along the parade route. We will need volunteers to put the medals on the ribbons. Chris is making special chain mail medals for the President to hand out.
5) Communications
a) E-Auditions (Ayn Phillips): No report.
b) Website (Diana Brown): No report.
c) Playbill (Diana Brown): Thank you to Mr. Martinez for gathering new email addresses for new Playbill subscribers. Does anyone else have a list for me??
d) Callboard (Kathleen Lovejoy): Send any article you wish to publish in the next Callboard to Kathleen (boat44@***).
e) Joint Advertising (Laurie Dietrich): A new coordinator will be needed next year.
f) Logo Design (Laurie Dietrich): The SAC graphic design class is going to take the creation of a new logo as a project. The teacher wanted to know if there was a prize we could offer. It was decided that a season ticket (or two) would be purchased by SATCO from the Winner's theatre of choice.
6) Nominations Committee (Chris Champlin): A meeting of the Nominations committee will probably be held within the next two weeks. Please email Chris if you are interested in being on this committee (tweetchris@***)
c. Project Reports
d. ATAC Liaison report (Diane Malone): The Gala is done and was lots of fun. Being back up on the Stage worked wonderfully. Thanks to Diana Brown for listing everything on the web.
III. Old Business
IV. New Business
a. Marcia introduced Judith Brun from Network for Young Artists. (http://www.mklmarketingonline.com/NYA.html) NYA is a non-profit organization begun for Inner City Youth but which has expanded to the private sector. NYA will be performing Night Of The Singing Dead at Alamo Street on November 1.
V. Announcements
November 6 at 2:00 p.m. there will be a Board Meeting held to discuss, among other things, the Intellectual Property policy for the Playbill and E-Auditions.
Anne Keever Cannon introduced and welcomed Michael Monaco.
A Little Off the Top through October 27, 2002 at STAGE.
Sunshine Boys through November 2 at Harlequin.
For Married's Only closing
Cinderella, the Panto, opening November 8 at Alamo Street
A Little Night Music closing at San Pedro Playhouse. This season all the sets are designed by architects, Overland did this one.
Pale Horse Dark Rider opening November 8 at San Pedro.
VI. Set next General Meeting (November 11, 2002)
Meeting adjourned at 6:10 p.m.
SATCO Meeting Minutes - November 11, 2002
Present:
Joe Libby, President
Diana Brown, Practical Secretary
Producer Members:
Marcia Larsen, Alamo Street
Greg G. Steel, Alamo Street
Anne Keever Cannon, Back Door Theatre
Chris Champlin, Harlequin Theatre
Michael Monaco, Back Door Theatre
Laurie Dietrich, Shoestring Shakespeare
Ken and Tami Kai Frazier, Vexler Theatre
Individual Members:
Les Steubing
Ricki Kushner
Marty Kushner
Ruth Lown
I. Open Meeting
Meeting was called to order at 5:00 p.m.
Minutes Approval: Minutes from meeting October 14, 2002 were approved.
II. Continuing Business
a. Financial Report (Marcie Larsen): Balance in Bank $7795.24. No change in any restricted accounts.
b. Committees
1) Planning (Frank Williams): No Report
a) Grants (vacant): At the Board meeting it was decided that the Grants Committee would be dissolved and beginning next year Grants decisions will be made by the Board.
2) Scholarship (Marcie Larsen): Names of the judges that volunteered were passed on to Speech Arts.
3) Membership (Kathleen Lovejoy): Has received confirmation from 19 Producer Level Members planning to rejoin.
4) Events Committee (DiAnn Sneed):
a) Gala (vacant): Next Committee meeting November 19, 2002 at 3:00 p.m.
b) Cast Parties (vacant): December 8, Tom Masinter's house, 6:00 p.m. Details on the website at www.satheatre.com/castparty.htm. This will also be our Annual Meeting and elections.
c) City-Wide Auditions (vacant): Planning is still ongoing. Frank Williams to handle the RSVPs as he did before.
d) Continuing Education (Les Steubing): The next workshop will be Lighting for the Uninitiated, Sunday December 15, at the Harlequin Theatre. Exact time to be announced.
e) Barnes and Noble (Christine Godin): No report.
f) King William Fiesta Parade (Chris Champlin): Chris is checking the route to be sure our float will not be too tall. Planning/design still in the works.
5) Communications
a) Website, E-Auditions and Playbill (Diana Brown): Everything is fine as far as I know. Please let me know if you find any errors or if you have anything for me to add.
b) Callboard (Kathleen Lovejoy): No report.
c) Joint Advertising (Laurie Dietrich): San Pedro, Guadalupe, Vexler and Harlequin are the only firm commitments for next year, which is 6". We need a minimum of 8". Also a reminder that we need a volunteer to step up and administer the Joint Ad for next year. Some efforts have been made to determine how effective this ad is: Ken Frazier reported that he put a coupon in the last ad and only two patrons returned it. Back Door is planning to put a coupon in December. Alamo Street theatre reported that 80% of her callers say they found us on satheatre.com. Backdoor reports 50% said "Word of mouth". San Pedro reported that the Joint Ad was very successful. They found out how many people called from there when the wrong phone number was listed.
A suggestion was made to have the reservationist at each theatre ask "How did you hear about us / this show?" If your theatre will do this, and report findings to Diana Brown ({email removed}) I can compile them, or you can report at the next meeting.
A suggestion was made to put a survey on the website to track where visitors come from. Possible questions include: How did you find the website? (word of mouth, Express News, internet search, other website). How do you participate in theatre? (actor/volunteer, regular patron, theatre owner). Would record the date. Run once in December and again in February or later. The off month would be used to run a special ad in the newspaper to see if that would be reflected in the next survey. This suggestion was approved.
A suggestion was made to create a special "hidden" page that would only be listed in an Express News advertisement. Any hits to that page would have only come from the Express News. Have a short survey and an opportunity to sign up for the newsletters on that page.
A motion was made to authorize the Communications committee to spend up to $200, at their discretion, to place an ad in the Express News for this purpose. This motion passed.
d) Logo Design (Laurie Dietrich): Laurie met Tuesday with Ann Keil, who teaches Graphic Arts at SAC. Ann showed Laurie preliminary sketches from all of her students and Laurie gave her some feedback on what seemed like the strongest ideas.
6) Nominations Committee (Chris Champlin): Chris Champlin deferred to Joe Libby. Joe reported that the Nominations committee met and nominations for four board members and the new president were made. Board nominees are: Ricki Kushner, Individual Member; Maricella Barrera, Guadalupe Theatre; Ken Frazier, Vexler Theatre; and Ayn Phillips, Individual Member. President nominee is Chris Champlin, Harlequin Dinner Theatre. Elections will be held December 8 at the Holiday Cast Party.
c. Project Reports: No reports.
d. ATAC Liaison report (Diane Malone): No report.
III. Old Business
No old business was discussed.
IV. New Business
Marty Kushner raised concerns that budgetary items the board had agreed to and passed at the previous board meeting would deplete SATCO's funds. The board members present made it clear that SATCO's various sources of income make that highly unlikely and that there is little need for concern
V. Announcements
Chris Champlin reports that Twigs opened November 13 at the Harlequin. Watch closely for Chris, if you blink you'll miss him.
The Annual Shoestring Panto, Cinderella, opened November 8. December 6 is SATCO night. All card carrying SATCO members will receive half price tickets. Dinner and show ($14.00) or Show only ($8.00). Reservations required.
VI. Our next Meeting will be very short, December 8, 2002, prior to our Annual Holiday (Cast Party) Gathering. Elections will be held.