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SATCO Meeting Agenda Present: Producer Members: Individual Members: I. Meeting was called to order at 5:00 p.m. II. Continuing Business Miscellaneous memberships on hand to be deposited: $250 Balance in Bank: $9,366.21 Restricted funds for Scholarship account: $2,135.00 Total funds available: $7,481.21 b. Committees 1) Planning (Frank Williams): Frank Williams talked to Dale Hensley regarding public access TV. Mr. Hensley still isn't set up. Mr. Williams then spoke to local businesses regarding possibly being a sponsor to assist us with our public access project. 2) Scholarship (Marcie Larsen): The scholarship event was held at Stoli's. Turned over to W. Chris Champlin for report. Mr. Champlin reports that Kim Adams won. Ms. Adams attends Churchill and hopes to attend Julliard. After the event, it was discovered that the top three performances were all from Churchill. It became obvious that the privileged students had the upper hand. They did not necessarily give the better acting performance, but were more aware of the procedures and more polished. Mr. Champlin would like to discuss if there is any way to balance the scales. The Scholarship Committee is to meet to discuss. 3) Membership (Kathleen Lovejoy): As of today there are 15 Producer Level Members and 26 Individual Members. Ruth Lown asked the PLMs that if they have paid, but not filled out the legal forms, that they do so before they leave the meeting, or at their earliest convenience. 4) Events Committee (DiAnn Sneed): b) Cast Parties (vacant): No report. 5) Communications 6) Nominations Committee (VACANT): No report. III. Old Business Ruth Lown asked the board members present to sign the minutes from the last meeting of 2002 if they hadn't already done so. IV. New Business Marty Kushner suggested Home Depot might be approach regarding giving PLMs discount for stage constructing materials. Mr. Kushner has volunteered to make the contacts. In return, each theatre could print a thank you in their programs. Richard Rosen suggested we join CASA. $150 per year to become a voting member. Similar to SATCO in that it promotes the arts. A motion was made that we join, motion failed. It was suggested that we send representatives to attend a meeting and report at our next monthly meeting. Marcia Larsen, W. Chris Champlin, and Ayn Phillips have volunteered to be representatives. John Minton reported that an Actor's Equity liason contacted them, and he referred them to us. Meeting to be held February 4. Minton will get more information and pass to Champlin for distribution to Producer Level Members and to be put on website. We have renewed our TNT membership. Event to be held at San Pedro Playhouse February 20, 21, and 22. Volunteers needed. Put announcement in Playbill. V. Announcements Incorruptibles at Back Door Theatre in Boerne. February 7, 2003 thru March 1, 2003 Murder on the Nile at the Harlequin Dinner Theatre. January 8, 2003 thru February 8, 2003 VI. Set next General Meeting (February 10, 2003) Meeting adjourned at 5:42 p.m.
SATCO Meeting Minutes Present: W. Chris Champlin, President Producer Members: Marcia Larsen, Alamo Street Lou Garza, S.T.A.G.E. Laurie Dietrich, Shoestring Shakespeare Di Ann Sneed, San Pedro Playhouse Diane Malone, Our Lady of the Lake Individual Members: Diana Brown Joe Libby Marty Kushner Ruth Lown Ayn Phillips Ricki Kushner I. Meeting was called to order at 5:00 p.m. Minutes from meetings on January 13, 2003 were approved with the following correction: “After the event, it was discovered that the top three performances were all from Churchill. It became obvious that the privileged students had the upper hand.“ has been modified to “After the event, it became obvious that the privileged students had the upper hand.“ Minutes approved with this change. II. Continuing Business a. Financial Report (Marcie Larsen): Balance in bank: $ 10,196.52 Checks out: Fresh Horizons: $ 937.50 Ofnha (Awards): $ 140.00 Express Ads Jan: $ 250.00 Total: $ 1,327.50 Funds Committed – Blazing Lazer: $ 114.00 Scholarship restricted: $ 2,135.00 Checks / Cash to be deposited: $ 960.00 Available Funds: $ 7,580.02 b. Committees 1) Planning (Frank Williams): No report. 2) Scholarship (Marcie Larsen): No report. 3) Membership (Kathleen Lovejoy): Rennaissance Guild and St. Mary’s have paid. 4) Events Committee (DiAnn Sneed): a) Gala (vacant): Discussion regarding what is complete (food, volunteers, entertainment) and what needs to be done (program, plan rehearsal, piano and podium needs). b) Cast Parties (vacant): Plan spring party?? April 26 after parade. Parade begins at 10:00 a.m., party at the Malone home following (approximately 12:00). Some parking is available in the Wolf and Wolf lot. There are nine spaces, please let Ruth Lown know if you would like to park there so that she can inform the attendant. c) City-Wide Auditions (vacant): Steven Stoli has offered the use of his theatre on April 5 and 6. Brief discussion with the general consensus being not having a two-day event. Sunday would be best. Discussion tabled. (DiAnn is going to ask Stoli if he would like to be event chair.) d) Continuing Education (Les Steubing): No report. e) King William Fiesta Parade (W. Chris Champlin): Note to all Producer Level Members, please make a sign on a stick and send as many representatives as you wish to walk with our float in the parade. Also, the King William association would like to know if SATCO member theatres would like to provide entertainment (street performers, singers, children’s programs, etc.). Contact Mike Shraeder at Office: (210) 227-8786. (website: http://www.kingwilliamassociation.org/) Buttons or magnets are being planned. More report next meeting. 5) Communications a) Website, E-Auditions and Playbill (Diana Brown): No report. A link to Actor’s Equity was requested (and has since been done). b) Callboard (Kathleen Lovejoy): No report. c) Joint Advertising (Express News): Laurie Dietrich is no longer involved. It is being handled through Express News and all is well. d) Logo Design (Laurie Dietrich): The Top five are on the website for voting. Voting ends February 28, 2003. 6) Nominations Committee (VACANT): No report. III. Old Business a. CASA Membership: W. Chris Champlin and Marcia Larsen attended a meeting. Ruth Lown suggested membership would be a benefit, city is aware of CASA, adds credibility to SATCO, shows solidarity. Membership is $150 per year. Motion was approved. Ruth Lown, Di Ann Sneed, Diane Malone, W. Chris Champlin have volunteered to be our representatives. Anyone can send a representative. IV. New Business a. Texas Nonprofit Theatres 2003 Conference and Festival, March 20-23. If you have something you would like to donate, please email Patty Loftis at plilllnd@***. Please consider attending and being involved. (http://www.texastheatres.org) SATCO will send a gift basket of SATCO items. If you have items you’d like to include in this basket, please drop off at Alamo Street Theatre. Contact Diana Brown if you have any questions. V. Announcements a. Please see Anne Frank (closing February 16, 2003). b. Last chance to see Streetcar (closing February 16, 2003). c. As Bees in Honey Drown in the San Pedro Playhouse cellar February 14, 2003 thru March 15, 2003 d. Cowardy Custard really opening February 19, 2003 at the Harlequin. Runs thru March 22, 2003 e. God’s Man in Texas was great. f. Twelfth Night at Alamo Street February 21, 2003 thru March 15, 2003. g. Child of the LeVant this Sunday (February 16) at STAGE, free admission. h. Blessed Assurance at STAGE February 20, 2003 thru March 9, 2003. VI. Next General Meeting set for March 10, 2003.
SATCO Meeting Minutes Present: W. Chris Champlin, President Producer Members: Marcia Larsen, Alamo Street Laurie Dietrich, Shoestring Shakespeare Di Ann Sneed, San Pedro Playhouse Diane Malone, Our Lady of the Lake Philip Marzec, Shoestring Shakespeare Individual Members: Diana Brown Joe Libby Marty Kushner Ruth Lown Kathleen Lovejoy, Membership A. L. Alonzo Guests: Pedro S. Reyna III, Printing Solutions Pablo S. Reyna, Printing Solutions Melanie A. Perales, Printing Solutions I. Open Meeting Minutes Approval: February 10, 2003 II. Continuing Business a. Financial Report (Marcie Larsen): Balance statement 2-28-03: $11,140.46 Deposits not on statement: 483.00 Subtotal: $11,623.46 Checks outstanding: 1,081.00 Subtotal: $10,542.46 Gala from San Pedro 782.79 Balance: $11,325.25 Restricted scholarships 2,135.00 P. O. Box has been renewed for one year Gala Income: $2,252.00 Includes $25 donation from Stoli Expenses* 1,578.00 Profit: $ 674.00 *Expenses includes estimated $25.00 for postage and undercharge for programs. Breakdowns Fresh Horizons Catering $1,287.50 (103 people) Awards and engraving 254.00 Programs 12.41 Estimated postage 25.00 Subtotal 1,578.91 Credit card charges 24.21 Total $1,554.70 b. Committees 1) Planning (Frank Williams): No report 2) Scholarship (Marcie Larsen): No report. 3) Membership (Kathleen Lovejoy): 21 Producer Level Members, 62 Individual Members, plus 7 Living Legends. 4) Events Committee (DiAnn Sneed): a) Gala (Marcia Larsen): As Gala Chair, I would like to offer my most heartfelt thanks and appreciation to all who made the third not-so-annual Living Legends awards event a success. Even though many individuals has specific areas of responsibility, in most cases they also pitched in and helped elsewhere. First, I’d like to thank DI Ann Sneed, Joe McCarley and Jimmy Caffey of the San Pedro Playhouse. The venue was perfect for our event and the Playhouse staff made it all work even though they had a long TNT weekend. W. Chris Champlin and Joe Libby as co-emcees along with Marty Kushner as Stage Manager got the show together. Tom Masinter, Bonnie Reed and Belinda Harolds provided for a special musical addition to the evening. Ruth Lown and Diana Brown for the invitations and programs… Many thanks. Thanks also to Sterling Houston and Laurie Dietrich for the invaluable assistance. Also to Greg Steel, Tom Walter, Bruce Shirkey, John Igo and Amanda Zapp plus Ricki Kushner and Ken Frazier for their participation. My apologies if I missed anybody because this is the first time we have had such a great bunch of people working together for SATCO. Fresh Horizon’s Catering not only provided a great dinner at an incredible price, but their table displays were just wonderful. And, of course, thanks to our Living Legends: Ernie Baumann, Alice Finney, Mary Denman, and Bruce Limpus for giving us a reason to have a party. Marcia Larsen (see also the thank you page: www.satheatre.com/gala.htm) b) Cast Parties (vacant): The next event will be at the Malone’s house after the Parade. More details soon. c) City-Wide Auditions (A. L. Alonzo): New Member Mr. A. L. Alonzo introduced himself and promptly volunteered to chair the next City Wide Auditions. Tentatively scheduled for April 6. More details as soon as possible. d) Continuing Education (Les Steubing): No report. e) King William Fiesta Parade (W. Chris Champlin): The application has been filed and the float is being designed. Parade is April 26, 2003, and begins at 10:00 a.m. We are asking representatives from all our Member theatres to participate and everybody to attend. Please wear a costume or an “It’s Alive” t-shirt. (http://www.cafeshops.com/cp/store.aspx?s=SATCO). We may need volunteers to assemble buttons, pins, etc. So far we have the following volunteers: Ayn Phillips, W. Chris Champlin, Marcia Larsen, Marty Kushner, Di Ann Sneed.) The Parade chairman has asked if there could be more music in the parade, so if anyone has any means of adding music, please let Mr. Champlin know. A motion was made to limit spending on items for buttons, etc. to $500. The motion did not carry. It was mentioned that we had previously agreed that the President and the Treasurer could spend up to $1000 without prior approval of the board. Laurie Dietrich suggested that the website needed to be prominent on all handouts. W. Chris Champlin is creating chain mail limited edition medals. 5) Communications a) Website, E-Auditions and Playbill (Diana Brown): No report. b) Callboard (Kathleen Lovejoy): No report. c) Joint Advertising (Express News): Question was raised as to how the Joint Ad schedule works now. Laurie Dietrich responded that there was a schedule printed at the beginning of the year. Express News will not be making reminder calls. PLMs can contact Laurie Dietrich at lrd@*** for a schedule if necessary d) Logo Design (Laurie Dietrich): A winner has been chosen. We will be meeting to coordinate promotion and launce of new logo and web design. A question was raised as to whether or not we need a further trademark release agreement. Phil Marzec and Ruth Lown have agreed to look into the matter. 6) Nominations Committee (VACANT): No report. III. Old Business a. Home Depot has declined to partner with us. b. Some PLM forms have indicated an Individual Member as their proxy. This needs to be corrected Ruth Lown will be contacting those PLMs to get the proxy corrected. IV. New Business a. Proposed SATCO project after Fiesta: Insurance plan for staff (full or part time) of member theatres. A committee will be organized. If you are interested, have any information to share, please contact Marcia Larsen at 271-7791. W. Chris Champlin and Joe Libby have volunteered to be on committee. b. A proposal was presented to show support for the Symphony with a $100 donation. Motion was made, discussion followed. Could be good publicity. It could start something we don’t really want to get involved in. Lots of theatres and Arts entities in town need financial help. Could we get each theatre to donate the proceeds from a certain day? General consensus was no. Motion did not pass. We do support the Symphony and encourage all members to support in any way they can. Marty Kushner suggested a letter to the editor. It was suggested that this is an issue better suited for CASA. c. Printing Solutions representatives introduced themselves and announced that they are now offering Theatre packages which include Season Schedule, Newsletters, Programs, Show Posters, Tickets, Inserts and start at $540 for SATCO members. Contact Pablo Reyna at {email removed}. www.printing-sa.com V. Announcements a. President will not be available for the August meeting. b. Little Ladies on the Lamb closes March 30, 2003 at Steven Stoli Playhouse c. Guys and Dolls opens at San Pedro Playhouse March 14, 2003 thru April 19, 2003 VI. Set next General Meeting (April 14, 2003)
SATCO Meeting Minutes Present: W. Chris Champlin, President Producer Members: Marcia Larsen, Alamo Street Ken Frazier, Vexler Theatre Frank Williams, STAGE Laurie Dietrich, Shoestring Shakespeare Lorenzo Martinez, Actors of Clower Individual Members: Joe Libby Marty Kushner Ricki Kushner Ruth Lown Kathleen Lovejoy, Membership Diana Brown I. Open Meeting - Minutes Approval: March 10, 2003 Minutes from last meeting were approved as delivered electronically. II. Continuing Business a. Financial Report (Marcie Larsen): Treasurer's Report - April 2003 Balance in Bank (March Statement) $10,951.86 Checks outstanding $739.00 Balance $10,212.86 All restricted/scholarship funds - no changes. b. Committees 1) Planning (Frank Williams): No report 2) Scholarship (Marcie Larsen): Marcie reported that she emailed Paul Anderson, last year's recipient, an the email was undeliverable. He also won the Speech Arts Scholarship but they have been unable to locate him. SATCO is now declaring that scholarship null and void. She also reported that the Committee hasn't heard from this year's winner yet either. She will call a meeting of the Scholarship Committee to develop a plan whereby SATCO can award individual scholarships through the Committee instead of once yearly through Speech Arts. She'd like this plan to be in place by the beginning of the new school year in September. 3) Membership (Kathleen Lovejoy): 21 Producer Level Members and 74 Individual Members. Kathleen asked about the group's preference for a hard-copy versus electronically-delivered directory. Several members agreed that a hard-copy directory would be nice to have. Kathleen and Chris will work together to get quotes on printing. 4) Events Committee (DiAnn Sneed): a) Cast Parties (vacant): Next one will be at the Malone's following the King William parade on the 26th. Info on the website. c) City-Wide Auditions (A. L. Alonzo): Members who were present reported approx. 27 scheduled auditioners, with about 12-15 actually appearing, auditioning for 6-7 people representing 4 PLMs. Some discussion ensued about whether or not to continue this event in the future. Some suggestions were to offer reminders on the website (or on Playbill or E-Auditions) that the Actor Database is available, as some PLMs might not know, or might forget, and to offer an audition workshop as a Continuing Education event prior to next year's audition. A committee has been formed to review the situation and offer suggestions: Lorenzo (Chair), Joe Libby, Frank Williams & Ken Frazier. d) Continuing Education (Les Steubing): No report. e) King William Fiesta Parade (W. Chris Champlin): Info on website as to where to meet, etc., including medal making get-together. 5) Communications a) Website, E-Auditions and Playbill (Diana Brown): No report. b) Callboard (Kathleen Lovejoy): c) Joint Advertising (Express News): d) Logo Design (Laurie Dietrich): Brief discussion of logo contest. Committee is working out details of "launch" mailing. Diane Malone suggested we make sure to send mailing to city's theatre teachers. 6) ATAC Liason: Diane Malone reported that the ATAC Globe Awards gala has been set for Sunday, September 28 in the McAllister Auditorium at SAC. Rehearsal will be all day September 27. III. Old Business a. Insurance Plan: Chris reminded the membership that at the next meeting (after Fiesta) we will begin working on a plan to provide employees of member theatres (and hopefully all SATCO members) the opportunity to sign up for group insurance coverage. IV. New Business V. Announcements Hedwig and the Angry Inch opens at ASRT this weekend. Tickets are $15 in advance, $20 at the door. SATCO day will be this Thursday. $10 for SATCO members. Must make reservations. Dinner available downstairs without reservation. Grill (restaurant) opens at 5, show at 8. Actors of Clower will present a one-act passion play at St. Mary Magdalen at 7pm on the 16th. No charge, but they will be soliciting donations. Guys and Dolls final performances this Friday and Saturday at SPP. I'm Not Rappaport 3 more weeks at Harlequin VI. Next General Meeting set for May 12, 2003.
SATCO Meeting Minutes - May 12, 2003 Present: Producer Members: Individual Members: I. Open Meeting: Minutes Approval: April 14, 2003. Minutes from last meeting were approved as delivered electronically II. Continuing Business a. Financial Report (Marcie Larsen): Balance Statement 4-30-03: $10,174.09. Checks out: 709.60. To be deposited: 200.00. Cash on hand: 9664.49. All restricted funds remain unchanged. b. Committees 1) Planning (Frank Williams): No report. 2) Scholarship (Marcie Larsen): There will be a meeting of the Scholarship committee on June 4, 2003 at 4:00 p.m., immediately preceding the next SATCO General meeting. Anyone interested in participating is welcome to attend. 3) Membership (Kathleen Lovejoy): St. Philips has paid. Magik/Firelight have indicated that they will join - W. Chris will pursue. 78 Individual Members. 4) Events Committee (DiAnn Sneed): Thanks to the Malones for hosting a very successful Fiesta Party. The next event will be this summer at the Kushner's house, July 20, from 4:00 p.m. to 8:00 p.m. Watch www.satheatre.com for more information. W. Chris Champlin reported that the Fiesta committee went a little bit over budget ($9.00 over), but now have two large banners which can be used for a variety of purposes. 5) Communications b) Callboard (Kathleen Lovejoy): Kathleen promises that she will be working on it now that her life has returned to some semblance of sanity. c) Joint Advertising (Express News): Express News has reported that there have been problems getting the Producer Level Members to submit information for the Joint Ad. There was no Joint Advertisement placed in May. The payment from the JCC is being held and will be applied to the next ad. If the Producer Level Members would like this benefit to continue, they need to get the copy to the Express News by the deadline stated at the beginning of the year. (A copy of this schedule will now be found in the Playbill each week.) d) Logo Design (Laurie Dietrich): Communications committee still working on launch. 6) ATAC Liason: ATAC event September 28, 2003. No report. Watch this page for developments: http://www.satheatre.com/atac.htm III. Old Business a. Insurance Plan: Does anyone know anyone in the insurance business who could help us in setting up insurance for non-profit theatre organzations? Interested in a low cost plan to pay for doctor visits (not hospitalization). The Secretary will email PLMs and IMs to discover how many might be interested. It was mentioned that TNT is trying to do this as well, and we might be able to be included in their plan. IV. New Business V. Announcements a. W. Chris Champlin has scheduled a Board Meeting for May 22, 2:00 p.m. at Alamo Street. If you'd like to eat first, arrive at about 1:00 p.m.) b. The Office of Cultural Affairs has information on their website that may be of interest to PLMs. http://www.sanantonio.gov/art/website/ c. SAT Playfest coming in January. http://www.stolientertainment.com/SATPlaywrights/2004-PlayFest.html d. Openings / Closings / Auditions. Check the Playbill and E-Auditions for more information on these shows: 1. Alamo Street DEADicated to the Ones I Love auditions. VI. Next General Meeting set for June 9, 2003. Meeting adjourned at 5:34 p.m.
SATCO Meeting Minutes - June 9, 2003 Present: Producer Members: Individual Members: I. Open Meeting II. Continuing Business Introductions: We welcomed Tracy Littlejohn, BackDoor Theatre's new Business Manager, Scott Thompson from Broadway Texas and Nikky Young from Prima Donna Productions. b. Committees 1) Planning (Frank Williams): The Boerne studio is still not open, waiting. Would like to solicit sponsors. Diana Brown to get letterhead to Frank for letter writing. (Diana mailed letterhead to STAGE address.) 2) Scholarship (Marcie Larsen): Speech Arts is modifying their procedure. Proposal to offer scholarship to individual student through website in addition to Speech Arts. Ruth Lown to draft application. Graduate from HS or in first or second year of Art school (performing arts). Criteria to be established. Committee will meet before September. 3) Membership (Kathleen Lovejoy): 28 individual, 22 PLMs. Two new PLMs in attendance today: Broadway San Antonio and PrimaDonna Productions. 4) Events Committee (DiAnn Sneed): Frank Williams proposed that special email be sent to PLMs, etc., regarding special events when participation of PLMs is being requested and to Individual Members to announce special events. There was some confusion over the parade. A policy was adopted to notify PLMs by email of special events. It is the committee chairman's responsibility to provide communication person (Diana Brown) the information to be distributed. FYI: Diana Brown is the keeper of the lists. If you want to send something to all PLMs, just the Individual Members, just the Board or just certain Committees, please let her know at {email removed} 5) Communications b) Callboard (Kathleen Lovejoy): Barring any unforeseen circumstances, Kathleen is going to do her level best to get the Callboard out this week. c) Joint Advertising (Express News): Laurie Dietrich brought up for limited discussion the Joint Ad situation. The level of interest is not sufficient. Commitments are not being honored. Alternate suggestion is a Web Banner on MySA.com. 27,000 people would see it each month. PLMs must make final decision, as well as decision as to how to fund: by PLMs or to apply for Grant. d) Logo Design (Laurie Dietrich): Board voted on a budget. Committee has decided to use Express News for direct mail. EN will design. EN can also dedupe current mailing lists. PLMs who are willing and able to share, EN will dedupe and verify that information is current, then profile our current patrons - what type of people are really coming to the theatres. Based on that profile, 7000 people will be chosen for our direct mail piece. We would prefer NOT to send to the people already on our mailing lists. We will own the resulting mailing list and all PLMs would have access to it. Ruth needs to look at any privacy agreements. Phil Marzec was looking into trademarking the logo. 6) ATAC Liason: No report. III. Old Business a. Insurance Plan: Chairman Joe Libby, W. Chris Champlin, Marcia Larsen, and Tracy Littlejohn will be looking into insurance information. I do not show response from the following theatres: 24th Street Theatre, Beth-El Players, Actors of Clower, Guadalupe, Harlequin, Josephine, Jump-Start, New Braunfels Theatre, Renaissance, S. T. A. G. E., San Antonio College, St. Mary's, St. Philips, Stoli, Univ. of The Incarnate Word, Witte. Please let us know if you are NOT interested. Frank Williams has some suggestions for insurance companies. c. City Wide: A special meeting of the City Wide Audition committee is scheduled for July 14 at 4:30 p.m. at the Alamo Street Restaurant to discuss the future of the City Wide Auditions. Input is needed from everyone prior to the meeting. Are they necessary? Benefits to PLMs and Individuals? Please contact Lorenzo at amart26@*** if you have any thoughts. IV. New Business a. Kushner gave information on printing T-shirts. 15% discount available to SATCO PLMs. 621 Silkscreening. b. The Board meeting discussed grants. Suggested to reform grants committee. Volunteers needed. Board members are requested to send a list of possibly grant projects. Some suggestions at the meeting were: PR Person, Public Awareness, Workshop classes, TV ads, Insurance, Booklet, Texas Commission on the Arts. c. We have no workshops currently scheduled, but if you have any idea for one to hold, please let us know. V. Announcements a. Alamo Street is available to host your committee meetings. Please call Marcie to schedule. b. Scott Thompson from Broadway Texas introduced himself and discussed his company and goals. c. Nikki Young briefly introduced herself and her company, Prima Donna Productions. d. "Squabbles" at Back Door e. Welcome Tracy Littlejohn, Business Manager from Back Door Theatre. f. "Oh, Rats" and the Vex. VI. Next General Meeting set for July 14, 2003. Meeting adjourned at 6:08 p.m.
SATCO Meeting Minutes - July 14, 2003 Present: Producer Members: Individual Members: I. Open Meeting II. Continuing Business b. Committees 1) Planning (Frank Williams): No report. a) City Wide (Lorenzo Martinez): Meeting held prior to this meeting. Three Producer Level Members and three Individual members had responded to requests for feedback. It was determined that there was not enough interest or participation to continue with the City Wide Auditions. As an alternative, Audition Workshops were discussed, to be held once or twice a year. Possibly also find a photographer to provide cheap or free headshots. PLMs and IMs are invited to voice their opinions to Mr. Martinez. 5) Communications b) Callboard (Kathleen Lovejoy): At the last meeting, it was reported that "barring any unforeseen circumstances…." the Callboard would be issued. After purchasing a new monitor, cpu and printer, Ms. Lovejoy is now back in full operational condition and at work on the Callboard. She promises that it will be released at some point, but is hesitant to make any predictions as to time frame. c) Joint Advertising (Laurie Dietrich): The Express News is willing to continue running the ad through the end of the year even if they only have two or three inches. d) Logo Design (Laurie Dietrich): Press release and launch scheduled for September. Soft launch of website now. New Letterhead in the works. 6) ATAC Liason: No report. III. Old Business a. Insurance Plan (Joe Libby): No report. Meeting to be rescheduled before next general meeting. Jump Start and PrimaDonna are interested. If anyone has any leads on insurance companies, email Joe: Joe%JoeLibby.net (change % to @) IV. New Business a. It was suggested that the SATCO website have a place for PLMs to check schedules of other theatres to avoid conflicts of the same show opening about the same time at two different theatres. Diana Brown reported that the Playbill contains links to Season Listings. It was suggested that reminders of what services we provide be sent out periodically. It was asked if a Brochure was being planned? Nikki Young agreed to chair the committee for a new Brochure. V. Announcements a. Speech Arts is holding a mixer on August 18, 2003, 5-8 PM. SATCO is invited. Details: Champaign Punch, Fruit Punch, Hors D' Oeuvres. Who: Actors, Directors, Technicians, All over 21, Sponsor: Speech Arts Association of San Antonio. Purpose: To recruit new members for this 21 year old organization. Where: Club house on Muirfield Drive. Muirfield is off Callaghan Road, Between Fredericksburg and Babcock Roads, Just opposite the water tower, just stay on Muirfield, it dead ends at the Club House. RSVP please so we know how much Champaign to order. Contact: RSVP tenisue@*** or (210) 341 0776 or 344 7022 b. Nikki Young is casting for Vaya Can Dios. c. Nikki is going to be arrested for Charity on August 12 at Dave and Busters. d. DEADicated to the Ones I Love at Alamo Street: Friday, August 8 is SATCO night. $5.00 for SATCO members. All SATCO proceeds donated to the SATCO Scholarship fund. $10 for Speech Arts members... all Speech Arts proceeds donated to Speech Arts Scholarship. Dinner available. (see the Playbill for more information) e. Several Shows are opening, and Auditions are upcoming. See the Playbill and the E-Auditions for more information on these shows: Squabbles at Boerne Community Theatre; Camelot, at San Pedro Playhouse; How I Learned to Drive at San Pedro Playhouse; No Time for Heaven at STAGE; Red Herring at STAGE; Auditions for Jekyll and Hyde at San Pedro Playhouse; Auditions for the Nerd at Boerne Community Theatre; Auditions for On Golden Pond at Harlequin. f. President W. Chris Champlin will be in Scotland at the time of our next meeting, therefore Di Ann Sneed will run the meeting. g. Joe Libby has been certified as a Defensive Driving Instructor. Will be teaching at the Funny Bone. h. Mr. Kushner reports that Josephine's Saturday Night Cabaret with Ryan Bonn is very entertaining and economical. Mr. Kushner is going to see about organizing a SATCO night. VI. Next General Meeting set for August 11, 2003. Meeting adjourned at 6:41 p.m.
SATCO Meeting Minutes - August 11, 2003 Present: Di Ann Sneed, San Pedro Playhouse / Vice President Producer Members: Laurie Dietrich, Shoestring Shakespeare Individual Members: I. Open Meeting Minutes Approval - July 14, 2003: The minutes were approved with the following changes: Larry Garza was corrected to Lou Garza Insurance meeting wasn't "rescheduled" because it had never been scheduled. II. Continuing Business a. Financial Report (Marcie Larsen): Balance statement 8/31/03 - $8,651.38. On hand to be deposited - $58.00 (JCC); Invoices to be paid San Antonio Express - $725.00 (Joint Ad); Restricted Scholarship funds - $1580.00 (includes $750 awarded by not distributed); Balance of Harlequin Adv. fund - $600.00; Diana Brown website fee - $250.00. Total $3,155.00. Total available funds: $5,496.38 b. Committees 1) Planning (Frank Williams): No report. 2) Scholarship (Marcie Larsen): No report. 3) Membership (Kathleen Lovejoy): Artistic Children's Theatre has joined. Magik has indicated that Amy Minton will be sending the check, making them the 29th Producer Level Member. We now have 95 Individual Members, 13 of which are non-paid (Living Legends lifetime members, etc.). Total of 82 paid Individual Members. It was suggested that a Membership Drive be organized. 4) Events Committee (DiAnn Sneed): a) Workshops (Nikki Young): Nikki is the new Workshop committee chairman. Les Steubing has decided to resign due to conflicting schedules. 1) City Wide Workshop (Lorenzo Martinez): Joe Libby reports on behalf of Lorenzo that there is a meeting scheduled September 8 at 4:30 (prior to next SATCO meeting). Lorenzo has received good responses, several volunteers to run the workshop. Ayn Phillips also has the name of a photographer to submit. Anyone interested in assisting or commenting is invited to attend this meeting 2) Stage Manager Workshop (Nikki Young): Marty Kushner suggested that a Workshop for Stage Managing be organized. Nikki Young volunteered to head this committee. Possibly ask a professional Stage Manager to speak, print up tutorials. b) Cast Party: Our next event, the SATCO Holiday Party has been scheduled for December 14 at the home of Mary Brand. It was suggested that a Door Prize of a free membership be offered. It was decided that the December party was not the place to do that, or everyone would just wait to see if they won. Discussion regarding the benefits of SATCO individual memberships was discussed. It was suggested that we define the benefits and promote them more actively at the party. At the next Board meeting we may want to discuss redefining the benefits, remember that even though our electronic services are free to the public, membership helps pay for them. Also to be discussed is if we want to resume charging non-members a small fee to attend the party. c) Cruise: Di Ann Sneed suggested that a SATCO Cruise be organized as a "Cast Party" type event. Several Cruise Lines offer group discounts. The first half of January is being considered as a time when many theatre-related people would be available. Rates of $500 per person or less were discussed. This would include all meals on the ship as well as tax, but does not include tips, tour costs, or any items purchased at port. Di Ann Sneed, Marcia Larsen, and Ruth Lown are investigating possibilities. If you are interested, please email *** to express your interest or voice any suggestions. 5) Communications a) Website, E-Auditions and Playbill (Diana Brown): No report. b) Callboard (Kathleen Lovejoy): It is done, and Diana Brown will send to the mailing list tomorrow morning. c) Joint Advertising (Laurie Dietrich): Joint Advertising continues, no report. d) Logo Launch (Laurie Dietrich): Still planned for September, possibly tie in with the Membership drive. First step is to get your Mailing Lists to Diana Brown if you are able to share them. They will be combined, cleaned up (incorrect addresses removed and duplications removed), and profiled. Based on this profile, a new database will be created containing people who resemble those that are currently active in theatre (and therefore on our current mailing lists) but who are NOT receiving information from any of our theatres. This database will be available to any of our members for any future mailing needs. Laurie is looking into the possibility that Express News would use and mailing lists that are Privacy Restricted lists from our theatres for Profiling purposes only. 6) ATAC Liaison (Diane Malone): No report. 7) Insurance Plan (Joe Libby): Tracy Littlejohn made some contacts, most said we were too small to consider (under 1000 people). He will continue to investigate. Meeting is scheduled for August 27 at the Alamo Street Restaurant. Meeting to begin at 2:00 p.m., arrive at 1:30 if you wish to eat lunch (not provided). Anyone interested in discussing is invited. III. Old Business a) Marcia Larsen and Nikki Young are working on a new brochure. A grant was applied for to cover printing, but was denied. IV. New Business a) Marty Kushner requested if posters could be reprinted for the new theatres. Diana Brown will request price quote. b) It was suggested that SATCO send an official Congratulatory note to Rick Malone. General agreement. c) Kyle Andrews stated that if there was a SATCO flyer or something he could carry to his many contacts, he would be happy to do so. d) Ayn Phillips suggested that we be more clear in our publications that we do not "endorse" ATAC and that we more clearly state that only those shows who receive a minimum of judges are included in the award ceremony to counter the perception that the awards are the best of each and every show in San Antonio. Marty Kushner reported that at the last ATAC Board meeting he was informed that every show to that point had received the minimum amount of judges. He also reported that many ballots are not being returned, therefore much of the information needed to give an award is not known. Requested that PLMs please fill in and return the ballots. It was suggested that to place a stronger disclaimer on the publications would indicate "bad blood" between the two organizations, and maybe that is not an image we want to promote. Marcia Larsen asked if the judges were going to announce that they were indeed ATAC judges when they made reservations. She indicated that she would comp any judges, but none had announced themselves, so she was unsure that any had attended any of the performances at her theatre. V. Announcements a) Kyle Andrews from Artistic Children's Theatre, our newest Producer Level Member, was introduced and welcomed. b) The Current is requesting Season Listings for a Fall Performing Arts Preview issue on September 11. They need Season information by Thursday, August 14, 2003. c) Ayn Phillips mentioned that there is a wonderful article in the Current by Laurie Dietrich. http://tinyurl.com/jg7q. Laurie mentioned that it is the first in a series of four. d) Back Door Theatre has officially changed their name to Boerne Community Theatre. e) Ayn Phillips suggested that Diana Brown be recognized for her continued efforts as Secretary, Playbill, E-Auditions and Web editor. f) Marty Kushner suggested that Diana Brown be recognized for the "cool and gorgeous" new website design. VI. Next General Meeting set for September 8, 2003. Meeting adjourned at 6:05 p.m.
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