SATCO Meeting Agenda
January 13, 2003

Present:
W. Chris Champlin, President

Producer Members:
Marcia Larsen, Alamo Street
Frank Williams, S.T.A.G.E.
Lorenzo Martinez, Actors of Clower
Laurie Dietrich, Shoestring Shakespeare
Di Ann Sneed, San Pedro Playhouse
Ken Frazier, Vexler Theatre
Richard Rosen, Magik
John Minton, Firelight
Marisela Barrera, GCAC

Individual Members:
Diana Brown
Joe Libby
Marty Kushner
Kathleen Lovejoy
Ruth Lown
Ayn Phillips
Ricki Kushner

I. Meeting was called to order at 5:00 p.m.
Minutes from meetings on November 11, 2002 and December 8, 2002 were approved.

II. Continuing Business
a. Financial Report (Marcie Larsen):
Special income included in bank balance:
Sheila Limpus Topsey Turvey doll raffle tickets for scholarships: $165
Sale of books donated by Barnes and Noble for Scholarships: $20
Lighting Workshop by W. Chris Champlin: $56
Café Press internet site sales of logo items: $15.64
General Donations: $50
Mary Denman ($25)
John B. Cavazos ($25)

Miscellaneous memberships on hand to be deposited: $250

Balance in Bank: $9,366.21
To be deposited: $250.00

Restricted funds for Scholarship account: $2,135.00

Total funds available: $7,481.21

b. Committees

1) Planning (Frank Williams): Frank Williams talked to Dale Hensley regarding public access TV. Mr. Hensley still isn't set up. Mr. Williams then spoke to local businesses regarding possibly being a sponsor to assist us with our public access project.

2) Scholarship (Marcie Larsen): The scholarship event was held at Stoli's. Turned over to W. Chris Champlin for report. Mr. Champlin reports that Kim Adams won. Ms. Adams attends Churchill and hopes to attend Julliard. After the event, it was discovered that the top three performances were all from Churchill. It became obvious that the privileged students had the upper hand. They did not necessarily give the better acting performance, but were more aware of the procedures and more polished. Mr. Champlin would like to discuss if there is any way to balance the scales. The Scholarship Committee is to meet to discuss.

3) Membership (Kathleen Lovejoy): As of today there are 15 Producer Level Members and 26 Individual Members. Ruth Lown asked the PLMs that if they have paid, but not filled out the legal forms, that they do so before they leave the meeting, or at their earliest convenience.

4) Events Committee (DiAnn Sneed):
a) Gala (vacant): A meeting was held earlier today. The event to be held February 23, 2003 will be catered by Fresh Horizons (Buffet dinner and open bar following performance). Tickets will be $25.00 per person. Make reservations through San Pedro Playhouse (210) (210) 733-7258 or via email to {email removed} Cocktails at 6:30, show at 7:00, Dinner at 8:00. Being honored at this year's event are Ernie Baumann, Mary Denman, Alice Finney, and Bruce Limpus. Diana Brown has volunteered to create the program. Board members are being asked to volunteer as Greeters and Seaters.

b) Cast Parties (vacant): No report.
c) City-Wide Auditions (vacant): No report.
d) Continuing Education (Les Steubing): W. Chris Champlin held a workshop on lighting. There were five attendees and we made $56.00.
e) King William Fiesta Parade (W. Chris Champlin): Ken Frazier has volunteered to help Mr. Champlin create the float.

5) Communications
a) Website, E-Auditions and Playbill (Diana Brown): Someone suggested that if Deborah Martin from Express News is not already, she should receive the Playbill. Diana contacted her and she said that would be great.
b) Callboard (Kathleen Lovejoy): No report.
c) Joint Advertising (Express News): Laurie Dietrich reported that the new administrator could not join us today to introduce herself as planned. We have only 5" committed, but Express News said that would be okay. New cost is $61.00 per inch. Fair warning: The Express News is going to be much less flexible with the deadline than Ms. Dietrich was.
d) Logo Design (Laurie Dietrich): The Communications committee met to choose the top five logos to be voted on through the website (only SATCO members may vote). Laurie Dietrich is in the process of getting waivers and digital images.

6) Nominations Committee (VACANT): No report.

III. Old Business

Ruth Lown asked the board members present to sign the minutes from the last meeting of 2002 if they hadn't already done so.

IV. New Business

Marty Kushner suggested Home Depot might be approach regarding giving PLMs discount for stage constructing materials. Mr. Kushner has volunteered to make the contacts. In return, each theatre could print a thank you in their programs.

Richard Rosen suggested we join CASA. $150 per year to become a voting member. Similar to SATCO in that it promotes the arts. A motion was made that we join, motion failed. It was suggested that we send representatives to attend a meeting and report at our next monthly meeting. Marcia Larsen, W. Chris Champlin, and Ayn Phillips have volunteered to be representatives.

John Minton reported that an Actor's Equity liason contacted them, and he referred them to us. Meeting to be held February 4. Minton will get more information and pass to Champlin for distribution to Producer Level Members and to be put on website.

We have renewed our TNT membership. Event to be held at San Pedro Playhouse February 20, 21, and 22. Volunteers needed. Put announcement in Playbill.

V. Announcements

Incorruptibles at Back Door Theatre in Boerne. February 7, 2003 thru March 1, 2003

Murder on the Nile at the Harlequin Dinner Theatre. January 8, 2003 thru February 8, 2003

VI. Set next General Meeting (February 10, 2003)

Meeting adjourned at 5:42 p.m.

SATCO Meeting Minutes
February 10, 2003

Present:

W. Chris Champlin, President

Producer Members:

Marcia Larsen, Alamo Street

Lou Garza, S.T.A.G.E.

Laurie Dietrich, Shoestring Shakespeare

Di Ann Sneed, San Pedro Playhouse

Diane Malone, Our Lady of the Lake

Individual Members:

Diana Brown

Joe Libby

Marty Kushner

Ruth Lown

Ayn Phillips

Ricki Kushner

I.    Meeting was called to order at 5:00 p.m.

      Minutes from meetings on January 13, 2003 were approved with the following correction:  “After the event, it was discovered that the top three performances were all from Churchill.  It became obvious that the privileged students had the upper hand.“ has been modified to “After the event, it became obvious that the privileged students had the upper hand.“  Minutes approved with this change.

II.    Continuing Business

      a.      Financial Report (Marcie Larsen):

            Balance in bank:       $      10,196.52

            Checks out:

                  Fresh Horizons:    $      937.50

                  Ofnha (Awards):    $      140.00

                  Express Ads Jan:     $      250.00

                        Total:    $      1,327.50

                  Funds Committed – Blazing Lazer:        $    114.00

            Scholarship restricted:    $      2,135.00

            Checks / Cash to be deposited:  $      960.00

            Available Funds:        $      7,580.02

      b.      Committees

            1)      Planning (Frank Williams):  No report.

            2)      Scholarship (Marcie Larsen):  No report.

            3)      Membership (Kathleen Lovejoy):  Rennaissance Guild and St. Mary’s have paid.

            4)      Events Committee (DiAnn Sneed):

                  a)      Gala (vacant):  Discussion regarding what is complete (food, volunteers, entertainment) and what needs to be done (program, plan rehearsal, piano and podium needs).

                  b)      Cast Parties (vacant):  Plan spring party??  April 26 after parade.  Parade begins at 10:00 a.m., party at the Malone home following (approximately 12:00).  Some parking is available in the Wolf and Wolf lot.  There are nine spaces, please let Ruth Lown know if you would like to park there so that she can inform the attendant.

                  c)      City-Wide Auditions (vacant):   Steven Stoli has offered the use of his theatre on April 5 and 6.  Brief discussion with the general consensus being not having a two-day event.  Sunday would be best.  Discussion tabled.  (DiAnn is going to ask Stoli if he would like to be event chair.)

                  d)      Continuing Education (Les Steubing):  No report.

                  e)      King William Fiesta Parade (W. Chris Champlin):    Note to all Producer Level Members, please make a sign on a stick and send as many representatives as you wish to walk with our float in the parade.  Also, the King William association would like to know if SATCO member theatres would like to provide entertainment (street performers, singers, children’s programs, etc.).  Contact Mike Shraeder at Office: (210) 227-8786.  (website:  http://www.kingwilliamassociation.org/)

                        Buttons or magnets are being planned.  More report next meeting.

            5)      Communications

                  a)      Website, E-Auditions and Playbill  (Diana Brown):   No report.  A link to Actor’s Equity was requested (and has since been done).

                  b)      Callboard (Kathleen Lovejoy):  No report.

                  c)      Joint Advertising (Express News):   Laurie Dietrich is no longer involved.  It is being handled through Express News and all is well.

                  d)      Logo Design (Laurie Dietrich):   The Top five are on the website for voting.  Voting ends February 28, 2003.

            6)      Nominations Committee (VACANT):  No report.

III.   Old Business

      a.   CASA Membership:  W. Chris Champlin and Marcia Larsen attended a meeting.  Ruth Lown suggested membership would be a benefit, city is aware of CASA, adds credibility to SATCO, shows solidarity.  Membership is $150 per year.  Motion was approved. 

            Ruth Lown, Di Ann Sneed, Diane Malone, W. Chris Champlin have volunteered to be our representatives.  Anyone can send a representative. 

IV.  New Business

      a.   Texas Nonprofit Theatres 2003 Conference and Festival, March 20-23.  If you have something you would like to donate, please email Patty Loftis at plilllnd@***.   Please consider attending and being involved.  (http://www.texastheatres.org)

            SATCO will send a gift basket of SATCO items.  If you have items you’d like to include in this basket, please drop off at Alamo Street Theatre.  Contact Diana Brown if you have any questions.

V.      Announcements

      a.   Please see Anne Frank (closing February 16, 2003).

      b.   Last chance to see Streetcar (closing February 16, 2003).

      c.   As Bees in Honey Drown in the San Pedro Playhouse cellar February 14, 2003 thru March 15, 2003

      d.   Cowardy Custard really opening February 19, 2003 at the Harlequin.  Runs thru March 22, 2003

      e.   God’s Man in Texas was great.

      f.    Twelfth Night at Alamo Street February 21, 2003 thru March 15, 2003.

      g.   Child of the LeVant this Sunday (February 16) at STAGE, free admission.

      h.   Blessed Assurance at STAGE February 20, 2003 thru March 9, 2003.

VI.  Next General Meeting set for March 10, 2003.

SATCO Meeting Minutes

March 10, 2003

Present:

W. Chris Champlin, President

Producer Members:

Marcia Larsen, Alamo Street

Laurie Dietrich, Shoestring Shakespeare

Di Ann Sneed, San Pedro Playhouse

Diane Malone, Our Lady of the Lake

Philip Marzec, Shoestring Shakespeare

Individual Members:

Diana Brown

Joe Libby

Marty Kushner

Ruth Lown

Kathleen Lovejoy, Membership

A. L. Alonzo

Guests:

Pedro S. Reyna III, Printing Solutions

Pablo S. Reyna, Printing Solutions

Melanie A. Perales, Printing Solutions

I.    Open Meeting

         Minutes Approval:  February 10, 2003

II.    Continuing Business

      a.      Financial Report (Marcie Larsen):

                  Balance statement 2-28-03:                    $11,140.46

                  Deposits not on statement:                           483.00

                  Subtotal:                                   $11,623.46

                  Checks outstanding:                            1,081.00

                  Subtotal:                                   $10,542.46

                  Gala from San Pedro                            782.79

                  Balance:                                   $11,325.25

                  Restricted scholarships                            2,135.00

            P. O. Box has been renewed for one year

                  Gala Income:                        $2,252.00

                        Includes $25 donation from Stoli

                  Expenses*                                1,578.00

                  Profit:                                      $  674.00

            *Expenses includes estimated $25.00 for postage and undercharge for programs.

                  Breakdowns

                        Fresh Horizons Catering                  $1,287.50 (103 people)

                        Awards and engraving                          254.00

                        Programs                                  12.41

                        Estimated postage                        25.00

                        Subtotal                              1,578.91

                        Credit card charges                        24.21

                        Total                                   $1,554.70

      b.      Committees

            1)      Planning (Frank Williams):   No report

            2)      Scholarship (Marcie Larsen):  No report.

            3)      Membership (Kathleen Lovejoy):  21 Producer Level Members, 62 Individual Members, plus 7 Living Legends.

            4)      Events Committee (DiAnn Sneed):

                  a)      Gala (Marcia Larsen):   As Gala Chair, I would like to offer my most heartfelt thanks and appreciation to all who made the third not-so-annual Living Legends awards event a success.  Even though many individuals has specific areas of responsibility, in most cases they also pitched in and helped elsewhere.

First, I’d like to thank DI Ann Sneed, Joe McCarley and Jimmy Caffey of the San Pedro Playhouse.  The venue was perfect for our event and the Playhouse staff made it all work even though they had a long TNT weekend.

W. Chris Champlin and Joe Libby as co-emcees along with Marty Kushner as Stage Manager got the show together.  Tom Masinter, Bonnie Reed and Belinda Harolds provided for a special musical addition to the evening.

Ruth Lown and Diana Brown for the invitations and programs… Many thanks.

Thanks also to Sterling Houston and Laurie Dietrich for the invaluable assistance.

Also to Greg Steel, Tom Walter, Bruce Shirkey, John Igo and Amanda Zapp plus Ricki Kushner and Ken Frazier for their participation.

My apologies if I missed anybody because this is the first time we have had such a great bunch of people working together for SATCO.

Fresh Horizon’s Catering not only provided a great dinner at an incredible price, but their table displays were just wonderful.

And, of course, thanks to our Living Legends: Ernie Baumann, Alice Finney, Mary Denman, and Bruce Limpus for giving us a reason to have a party.

Marcia Larsen

(see also the thank you page:  www.satheatre.com/gala.htm)

                  b)      Cast Parties (vacant):  The next event will be at the Malone’s house after the Parade.  More details soon.

                  c)      City-Wide Auditions (A. L. Alonzo):   New Member Mr. A. L. Alonzo introduced himself and promptly volunteered to chair the next City Wide Auditions.  Tentatively scheduled for April 6.  More details as soon as possible.

                  d)      Continuing Education (Les Steubing):   No report.

                  e)      King William Fiesta Parade (W. Chris Champlin):   The application has been filed and the float is being designed.  Parade is April 26, 2003, and begins at 10:00 a.m.  We are asking representatives from all our Member theatres to participate and everybody to attend.  Please wear a costume or an “It’s Alive” t-shirt.  (http://www.cafeshops.com/cp/store.aspx?s=SATCO).  We may need volunteers to assemble buttons, pins, etc.  So far we have the following volunteers:  Ayn Phillips, W. Chris Champlin, Marcia Larsen, Marty Kushner, Di Ann Sneed.)  The Parade chairman has asked if there could be more music in the parade, so if anyone has any means of adding music, please let Mr. Champlin know.

                        A motion was made to limit spending on items for buttons, etc. to $500.  The motion did not carry.  It was mentioned that we had previously agreed that the President and the Treasurer could spend up to $1000 without prior approval of the board. 

                        Laurie Dietrich suggested that the website needed to be prominent on all handouts.

                        W. Chris Champlin is creating chain mail limited edition medals. 

            5)      Communications

                  a)      Website, E-Auditions and Playbill  (Diana Brown):  No report.

                  b)      Callboard (Kathleen Lovejoy):  No report.

                  c)      Joint Advertising (Express News): Question was raised as to how the Joint Ad schedule works now.  Laurie Dietrich responded that there was a schedule printed at the beginning of the year.  Express News will not be making reminder calls.  PLMs can contact Laurie Dietrich at

lrd@*** for a schedule if necessary

                  d)      Logo Design (Laurie Dietrich): A winner has been chosen.  We will be meeting to coordinate promotion and launce of new logo and web design.  A question was raised as to whether or not we need a further trademark release agreement.  Phil Marzec and Ruth Lown have agreed to look into the matter.

            6)      Nominations Committee (VACANT):  No report.

III.   Old Business

      a.   Home Depot has declined to partner with us.

      b.   Some PLM forms have indicated an Individual Member as their proxy.  This needs to be corrected  Ruth Lown will be contacting those PLMs to get the proxy corrected.

IV.  New Business

      a.      Proposed SATCO project after Fiesta:  Insurance plan for staff (full or part time) of member theatres.  A committee will be organized.  If you are interested, have any information to share, please contact Marcia Larsen at 271-7791.  W. Chris Champlin and Joe Libby have volunteered to be on committee.

      b.   A proposal was presented to show support for the Symphony with a $100 donation.  Motion was made, discussion followed.  Could be good publicity.  It could start something we don’t really want to get involved in.  Lots of theatres and Arts entities in town need financial help.  Could we get each theatre to donate the proceeds from a certain day?  General consensus was no.  Motion did not pass.  We do support the Symphony and encourage all members to support in any way they can.

            Marty Kushner suggested a letter to the editor.

            It was suggested that this is an issue better suited for CASA.

      c.   Printing Solutions representatives introduced themselves and announced that they are now offering Theatre packages which include Season Schedule, Newsletters, Programs, Show Posters, Tickets, Inserts and start at $540 for SATCO members.  Contact Pablo Reyna at {email removed}.  www.printing-sa.com

V.      Announcements

      a.      President will not be available for the August meeting. 

      b.   Little Ladies on the Lamb closes March 30, 2003 at Steven Stoli Playhouse

      c.   Guys and Dolls opens at San Pedro Playhouse March 14, 2003 thru April 19, 2003

VI.  Set next General Meeting (April 14, 2003)

SATCO Meeting Minutes
April 14, 2003

Present:

W. Chris Champlin, President

Producer Members:

Marcia Larsen, Alamo Street

Ken Frazier, Vexler Theatre

Frank Williams, STAGE

Laurie Dietrich, Shoestring Shakespeare

Lorenzo Martinez, Actors of Clower

Individual Members:

Joe Libby

Marty Kushner

Ricki Kushner

Ruth Lown

Kathleen Lovejoy, Membership

Diana Brown

I. Open Meeting - Minutes Approval: March 10, 2003 Minutes from last meeting were approved as delivered electronically.

II. Continuing Business

a. Financial Report (Marcie Larsen):

Treasurer's Report - April 2003 Balance in Bank (March Statement) $10,951.86 Checks outstanding $739.00 Balance $10,212.86

All restricted/scholarship funds - no changes.

b. Committees

1) Planning (Frank Williams): No report

2) Scholarship (Marcie Larsen): Marcie reported that she emailed Paul Anderson, last year's recipient, an the email was undeliverable. He also won the Speech Arts Scholarship but they have been unable to locate him. SATCO is now declaring that scholarship null and void. She also reported that the Committee hasn't heard from this year's winner yet either. She will call a meeting of the Scholarship Committee to develop a plan whereby SATCO can award individual scholarships through the Committee instead of once yearly through Speech Arts. She'd like this plan to be in place by the beginning of the new school year in September.

3) Membership (Kathleen Lovejoy): 21 Producer Level Members and 74 Individual Members. Kathleen asked about the group's preference for a hard-copy versus electronically-delivered directory. Several members agreed that a hard-copy directory would be nice to have. Kathleen and Chris will work together to get quotes on printing.

4) Events Committee (DiAnn Sneed): a) Cast Parties (vacant): Next one will be at the Malone's following the King William parade on the 26th. Info on the website. c) City-Wide Auditions (A. L. Alonzo): Members who were present reported approx. 27 scheduled auditioners, with about 12-15 actually appearing, auditioning for 6-7 people representing 4 PLMs. Some discussion ensued about whether or not to continue this event in the future. Some suggestions were to offer reminders on the website (or on Playbill or E-Auditions) that the Actor Database is available, as some PLMs might not know, or might forget, and to offer an audition workshop as a Continuing Education event prior to next year's audition. A committee has been formed to review the situation and offer suggestions: Lorenzo (Chair), Joe Libby, Frank Williams & Ken Frazier. d) Continuing Education (Les Steubing): No report. e) King William Fiesta Parade (W. Chris Champlin): Info on website as to where to meet, etc., including medal making get-together. 5) Communications a) Website, E-Auditions and Playbill (Diana Brown): No report. b) Callboard (Kathleen Lovejoy): c) Joint Advertising (Express News): d) Logo Design (Laurie Dietrich): Brief discussion of logo contest. Committee is working out details of "launch" mailing. Diane Malone suggested we make sure to send mailing to city's theatre teachers. 6) ATAC Liason: Diane Malone reported that the ATAC Globe Awards gala has been set for Sunday, September 28 in the McAllister Auditorium at SAC. Rehearsal will be all day September 27.

III. Old Business

a. Insurance Plan: Chris reminded the membership that at the next meeting (after Fiesta) we will begin working on a plan to provide employees of member theatres (and hopefully all SATCO members) the opportunity to sign up for group insurance coverage.

IV. New Business

V. Announcements

Hedwig and the Angry Inch opens at ASRT this weekend. Tickets are $15 in advance, $20 at the door. SATCO day will be this Thursday. $10 for SATCO members. Must make reservations. Dinner available downstairs without reservation. Grill (restaurant) opens at 5, show at 8.

Actors of Clower will present a one-act passion play at St. Mary Magdalen at 7pm on the 16th. No charge, but they will be soliciting donations.

Guys and Dolls final performances this Friday and Saturday at SPP.

I'm Not Rappaport 3 more weeks at Harlequin

VI. Next General Meeting set for May 12, 2003.

SATCO Meeting Minutes - May 12, 2003

Present:
W. Chris Champlin, President

Producer Members:
Marcia Larsen, Alamo Street
Di Ann Sneed, San Pedro Playhouse
Diane Malone, Our Lady of the Lake
Felice Garcia, Jump Start
Modrea Mitchell-Reichert, Stoli

Individual Members:
Diana Brown
Joe Libby
Marty Kushner
Ricki Kushner
Ruth Lown

I. Open Meeting: Minutes Approval: April 14, 2003. Minutes from last meeting were approved as delivered electronically

II. Continuing Business

a. Financial Report (Marcie Larsen): Balance Statement 4-30-03: $10,174.09. Checks out: 709.60. To be deposited: 200.00. Cash on hand: 9664.49. All restricted funds remain unchanged.

b. Committees

1) Planning (Frank Williams): No report.

2) Scholarship (Marcie Larsen): There will be a meeting of the Scholarship committee on June 4, 2003 at 4:00 p.m., immediately preceding the next SATCO General meeting. Anyone interested in participating is welcome to attend.

3) Membership (Kathleen Lovejoy): St. Philips has paid. Magik/Firelight have indicated that they will join - W. Chris will pursue. 78 Individual Members.

4) Events Committee (DiAnn Sneed): Thanks to the Malones for hosting a very successful Fiesta Party. The next event will be this summer at the Kushner's house, July 20, from 4:00 p.m. to 8:00 p.m. Watch www.satheatre.com for more information.

W. Chris Champlin reported that the Fiesta committee went a little bit over budget ($9.00 over), but now have two large banners which can be used for a variety of purposes.

5) Communications
a) Website, E-Auditions and Playbill (Diana Brown): For those who are curious as to where our site visitors are coming from, Diana distributed a spreadsheet. http://www.satheatre.com/sitevisitors050603.htm

b) Callboard (Kathleen Lovejoy): Kathleen promises that she will be working on it now that her life has returned to some semblance of sanity.

c) Joint Advertising (Express News): Express News has reported that there have been problems getting the Producer Level Members to submit information for the Joint Ad. There was no Joint Advertisement placed in May. The payment from the JCC is being held and will be applied to the next ad. If the Producer Level Members would like this benefit to continue, they need to get the copy to the Express News by the deadline stated at the beginning of the year. (A copy of this schedule will now be found in the Playbill each week.)

d) Logo Design (Laurie Dietrich): Communications committee still working on launch.

6) ATAC Liason: ATAC event September 28, 2003. No report. Watch this page for developments: http://www.satheatre.com/atac.htm

III. Old Business

a. Insurance Plan: Does anyone know anyone in the insurance business who could help us in setting up insurance for non-profit theatre organzations? Interested in a low cost plan to pay for doctor visits (not hospitalization). The Secretary will email PLMs and IMs to discover how many might be interested. It was mentioned that TNT is trying to do this as well, and we might be able to be included in their plan.

IV. New Business

V. Announcements

a. W. Chris Champlin has scheduled a Board Meeting for May 22, 2:00 p.m. at Alamo Street. If you'd like to eat first, arrive at about 1:00 p.m.)

b. The Office of Cultural Affairs has information on their website that may be of interest to PLMs. http://www.sanantonio.gov/art/website/

c. SAT Playfest coming in January. http://www.stolientertainment.com/SATPlaywrights/2004-PlayFest.html

d. Openings / Closings / Auditions. Check the Playbill and E-Auditions for more information on these shows:

1. Alamo Street DEADicated to the Ones I Love auditions.
2. Metro Golden Murders opens May 16th. May 23 is SATCO night. $5.00 show only with reservations and valid SATCO membership card.
3. Jump Start opening Festival De Libre Enganche
4. Beau Jest opening at the Harlequin
5. Little Footsteps at STAGE
6. Steel Magnolias closing at Back Door.
7. Jesus Christ Superstar at San Pedro Playhouse.
8. Laramie closing at San Pedro Playhouse.
9. Stoli's opening Everybody has to be Somebody.
10. Claire de Lune at the Woodlawn closing.
11. Auditions for Camelot May 19th and 20th at the San Pedro Playhouse.
12. DEADicated auditions at Alamo Street.
13. Barefoot Auditions at the Harlequin

VI. Next General Meeting set for June 9, 2003.

Meeting adjourned at 5:34 p.m.

SATCO Meeting Minutes - June 9, 2003

Present:
W. Chris Champlin, President

Producer Members:
Marcia Larsen, Alamo Street
Lorenzo Martinez, Actors of Clower
Frank Williams, STAGE

Individual Members:
Kathleen Lovejoy, Membership
Joe Libby
Ricky Kushner
Marty Kushner
Ruth Lown
Laurie Dietrich

I. Open Meeting
Minutes Approval: Minutes from May 12, 2003 meeting were approved as delivered electronically

II. Continuing Business
a. Financial Report (Marcie Larsen): Balance Statement $9,314.26. JCC and Harlequin only theatres to pay for June Joint Ad.

Introductions: We welcomed Tracy Littlejohn, BackDoor Theatre's new Business Manager, Scott Thompson from Broadway Texas and Nikky Young from Prima Donna Productions.

b. Committees

1) Planning (Frank Williams): The Boerne studio is still not open, waiting. Would like to solicit sponsors. Diana Brown to get letterhead to Frank for letter writing. (Diana mailed letterhead to STAGE address.)

2) Scholarship (Marcie Larsen): Speech Arts is modifying their procedure. Proposal to offer scholarship to individual student through website in addition to Speech Arts. Ruth Lown to draft application. Graduate from HS or in first or second year of Art school (performing arts). Criteria to be established. Committee will meet before September.

3) Membership (Kathleen Lovejoy): 28 individual, 22 PLMs. Two new PLMs in attendance today: Broadway San Antonio and PrimaDonna Productions.

4) Events Committee (DiAnn Sneed): Frank Williams proposed that special email be sent to PLMs, etc., regarding special events when participation of PLMs is being requested and to Individual Members to announce special events. There was some confusion over the parade. A policy was adopted to notify PLMs by email of special events. It is the committee chairman's responsibility to provide communication person (Diana Brown) the information to be distributed. FYI: Diana Brown is the keeper of the lists. If you want to send something to all PLMs, just the Individual Members, just the Board or just certain Committees, please let her know at {email removed}

5) Communications
a) Website, E-Auditions and Playbill (Diana Brown): No report.

b) Callboard (Kathleen Lovejoy): Barring any unforeseen circumstances, Kathleen is going to do her level best to get the Callboard out this week.

c) Joint Advertising (Express News): Laurie Dietrich brought up for limited discussion the Joint Ad situation. The level of interest is not sufficient. Commitments are not being honored. Alternate suggestion is a Web Banner on MySA.com. 27,000 people would see it each month. PLMs must make final decision, as well as decision as to how to fund: by PLMs or to apply for Grant.

d) Logo Design (Laurie Dietrich): Board voted on a budget. Committee has decided to use Express News for direct mail. EN will design. EN can also dedupe current mailing lists. PLMs who are willing and able to share, EN will dedupe and verify that information is current, then profile our current patrons - what type of people are really coming to the theatres. Based on that profile, 7000 people will be chosen for our direct mail piece. We would prefer NOT to send to the people already on our mailing lists. We will own the resulting mailing list and all PLMs would have access to it. Ruth needs to look at any privacy agreements.

Phil Marzec was looking into trademarking the logo.

6) ATAC Liason: No report.

III. Old Business

a. Insurance Plan: Chairman Joe Libby, W. Chris Champlin, Marcia Larsen, and Tracy Littlejohn will be looking into insurance information. I do not show response from the following theatres: 24th Street Theatre, Beth-El Players, Actors of Clower, Guadalupe, Harlequin, Josephine, Jump-Start, New Braunfels Theatre, Renaissance, S. T. A. G. E., San Antonio College, St. Mary's, St. Philips, Stoli, Univ. of The Incarnate Word, Witte. Please let us know if you are NOT interested. Frank Williams has some suggestions for insurance companies.

c. City Wide: A special meeting of the City Wide Audition committee is scheduled for July 14 at 4:30 p.m. at the Alamo Street Restaurant to discuss the future of the City Wide Auditions. Input is needed from everyone prior to the meeting. Are they necessary? Benefits to PLMs and Individuals? Please contact Lorenzo at amart26@*** if you have any thoughts.

IV. New Business

a. Kushner gave information on printing T-shirts. 15% discount available to SATCO PLMs. 621 Silkscreening.

b. The Board meeting discussed grants. Suggested to reform grants committee. Volunteers needed. Board members are requested to send a list of possibly grant projects. Some suggestions at the meeting were: PR Person, Public Awareness, Workshop classes, TV ads, Insurance, Booklet, Texas Commission on the Arts.

c. We have no workshops currently scheduled, but if you have any idea for one to hold, please let us know.

V. Announcements

a. Alamo Street is available to host your committee meetings. Please call Marcie to schedule.

b. Scott Thompson from Broadway Texas introduced himself and discussed his company and goals.

c. Nikki Young briefly introduced herself and her company, Prima Donna Productions.

d. "Squabbles" at Back Door

e. Welcome Tracy Littlejohn, Business Manager from Back Door Theatre.

f. "Oh, Rats" and the Vex.

VI. Next General Meeting set for July 14, 2003.

Meeting adjourned at 6:08 p.m.

SATCO Meeting Minutes - July 14, 2003

Present:
W. Chris Champlin, President

Producer Members:
Marcia Larsen, Alamo Street
Lorenzo Martinez, Actors of Clower
Lou Garza, STAGE
Laurie Dietrich, Shoestring Shakespeare
Di Ann Sneed, San Pedro Playhouse
Nikki Young, PrimaDonna Productions

Individual Members:
Kathleen Lovejoy, Membership
Joe Libby
Ricky Kushner
Marty Kushner
Ruth Lown
Diana Brown

I. Open Meeting
Minutes Approval: Minutes from June 9, 2003 meeting were approved as delivered electronically

II. Continuing Business
a. Financial Report (Marcie Larsen): Balance $9,071.00. No outstanding invoices. Includes $250 in new membership. Restricted $750.00 2003 scholarship and balance of Harlequin's ad. A scholarship awarded two years ago has been claimed.

b. Committees

1) Planning (Frank Williams): No report.
2) Scholarship (Marcie Larsen): No report.
3) Membership (Kathleen Lovejoy): Trinity brings us up to 26 Producer Level Members.
4) Events Committee (DiAnn Sneed):

a) City Wide (Lorenzo Martinez): Meeting held prior to this meeting. Three Producer Level Members and three Individual members had responded to requests for feedback. It was determined that there was not enough interest or participation to continue with the City Wide Auditions. As an alternative, Audition Workshops were discussed, to be held once or twice a year. Possibly also find a photographer to provide cheap or free headshots. PLMs and IMs are invited to voice their opinions to Mr. Martinez.

5) Communications
a) Website, E-Auditions and Playbill (Diana Brown): No report.

b) Callboard (Kathleen Lovejoy): At the last meeting, it was reported that "barring any unforeseen circumstances…." the Callboard would be issued. After purchasing a new monitor, cpu and printer, Ms. Lovejoy is now back in full operational condition and at work on the Callboard. She promises that it will be released at some point, but is hesitant to make any predictions as to time frame.

c) Joint Advertising (Laurie Dietrich): The Express News is willing to continue running the ad through the end of the year even if they only have two or three inches.

d) Logo Design (Laurie Dietrich): Press release and launch scheduled for September. Soft launch of website now. New Letterhead in the works.

6) ATAC Liason: No report.

III. Old Business

a. Insurance Plan (Joe Libby): No report. Meeting to be rescheduled before next general meeting. Jump Start and PrimaDonna are interested. If anyone has any leads on insurance companies, email Joe: Joe%JoeLibby.net (change % to @)

IV. New Business

a. It was suggested that the SATCO website have a place for PLMs to check schedules of other theatres to avoid conflicts of the same show opening about the same time at two different theatres. Diana Brown reported that the Playbill contains links to Season Listings.

It was suggested that reminders of what services we provide be sent out periodically.

It was asked if a Brochure was being planned? Nikki Young agreed to chair the committee for a new Brochure.

V. Announcements

a. Speech Arts is holding a mixer on August 18, 2003, 5-8 PM. SATCO is invited. Details: Champaign Punch, Fruit Punch, Hors D' Oeuvres. Who: Actors, Directors, Technicians, All over 21, Sponsor: Speech Arts Association of San Antonio. Purpose: To recruit new members for this 21 year old organization. Where: Club house on Muirfield Drive. Muirfield is off Callaghan Road, Between Fredericksburg and Babcock Roads, Just opposite the water tower, just stay on Muirfield, it dead ends at the Club House. RSVP please so we know how much Champaign to order. Contact: RSVP tenisue@*** or (210) 341 0776 or 344 7022

b. Nikki Young is casting for Vaya Can Dios.

c. Nikki is going to be arrested for Charity on August 12 at Dave and Busters.

d. DEADicated to the Ones I Love at Alamo Street: Friday, August 8 is SATCO night. $5.00 for SATCO members. All SATCO proceeds donated to the SATCO Scholarship fund. $10 for Speech Arts members... all Speech Arts proceeds donated to Speech Arts Scholarship. Dinner available. (see the Playbill for more information)

e. Several Shows are opening, and Auditions are upcoming. See the Playbill and the E-Auditions for more information on these shows: Squabbles at Boerne Community Theatre; Camelot, at San Pedro Playhouse; How I Learned to Drive at San Pedro Playhouse; No Time for Heaven at STAGE; Red Herring at STAGE; Auditions for Jekyll and Hyde at San Pedro Playhouse; Auditions for the Nerd at Boerne Community Theatre; Auditions for On Golden Pond at Harlequin.

f. President W. Chris Champlin will be in Scotland at the time of our next meeting, therefore Di Ann Sneed will run the meeting.

g. Joe Libby has been certified as a Defensive Driving Instructor. Will be teaching at the Funny Bone.

h. Mr. Kushner reports that Josephine's Saturday Night Cabaret with Ryan Bonn is very entertaining and economical. Mr. Kushner is going to see about organizing a SATCO night.

VI. Next General Meeting set for August 11, 2003.

Meeting adjourned at 6:41 p.m.

SATCO Meeting Minutes - August 11, 2003

Present:

Di Ann Sneed, San Pedro Playhouse / Vice President

Producer Members:

Laurie Dietrich, Shoestring Shakespeare
Frank Williams, STAGE
Marty Kushner, Trinity
Kyle Andres, Artistic Children's Theatre (ACT)
Nikki Young, PrimaDonna Productions

Individual Members:
Diana Brown, Secretary
Joe Libby
Kathleen Lovejoy, Membership
Ricki Kushner
Ayn Phillips

I. Open Meeting Minutes Approval - July 14, 2003: The minutes were approved with the following changes: Larry Garza was corrected to Lou Garza Insurance meeting wasn't "rescheduled" because it had never been scheduled.

II. Continuing Business a. Financial Report (Marcie Larsen): Balance statement 8/31/03 - $8,651.38. On hand to be deposited - $58.00 (JCC); Invoices to be paid San Antonio Express - $725.00 (Joint Ad); Restricted Scholarship funds - $1580.00 (includes $750 awarded by not distributed); Balance of Harlequin Adv. fund - $600.00; Diana Brown website fee - $250.00. Total $3,155.00. Total available funds: $5,496.38

b. Committees

1) Planning (Frank Williams): No report.

2) Scholarship (Marcie Larsen): No report.

3) Membership (Kathleen Lovejoy): Artistic Children's Theatre has joined. Magik has indicated that Amy Minton will be sending the check, making them the 29th Producer Level Member. We now have 95 Individual Members, 13 of which are non-paid (Living Legends lifetime members, etc.). Total of 82 paid Individual Members.

It was suggested that a Membership Drive be organized.

4) Events Committee (DiAnn Sneed):

a) Workshops (Nikki Young): Nikki is the new Workshop committee chairman. Les Steubing has decided to resign due to conflicting schedules.

1) City Wide Workshop (Lorenzo Martinez): Joe Libby reports on behalf of Lorenzo that there is a meeting scheduled September 8 at 4:30 (prior to next SATCO meeting). Lorenzo has received good responses, several volunteers to run the workshop. Ayn Phillips also has the name of a photographer to submit. Anyone interested in assisting or commenting is invited to attend this meeting

2) Stage Manager Workshop (Nikki Young): Marty Kushner suggested that a Workshop for Stage Managing be organized. Nikki Young volunteered to head this committee. Possibly ask a professional Stage Manager to speak, print up tutorials.

b) Cast Party: Our next event, the SATCO Holiday Party has been scheduled for December 14 at the home of Mary Brand. It was suggested that a Door Prize of a free membership be offered. It was decided that the December party was not the place to do that, or everyone would just wait to see if they won. Discussion regarding the benefits of SATCO individual memberships was discussed. It was suggested that we define the benefits and promote them more actively at the party. At the next Board meeting we may want to discuss redefining the benefits, remember that even though our electronic services are free to the public, membership helps pay for them. Also to be discussed is if we want to resume charging non-members a small fee to attend the party.

c) Cruise: Di Ann Sneed suggested that a SATCO Cruise be organized as a "Cast Party" type event. Several Cruise Lines offer group discounts. The first half of January is being considered as a time when many theatre-related people would be available. Rates of $500 per person or less were discussed. This would include all meals on the ship as well as tax, but does not include tips, tour costs, or any items purchased at port. Di Ann Sneed, Marcia Larsen, and Ruth Lown are investigating possibilities. If you are interested, please email ***  to express your interest or voice any suggestions.

5) Communications

a) Website, E-Auditions and Playbill (Diana Brown): No report.

b) Callboard (Kathleen Lovejoy): It is done, and Diana Brown will send to the mailing list tomorrow morning.

c) Joint Advertising (Laurie Dietrich): Joint Advertising continues, no report.

d) Logo Launch (Laurie Dietrich): Still planned for September, possibly tie in with the Membership drive. First step is to get your Mailing Lists to Diana Brown if you are able to share them. They will be combined, cleaned up (incorrect addresses removed and duplications removed), and profiled. Based on this profile, a new database will be created containing people who resemble those that are currently active in theatre (and therefore on our current mailing lists) but who are NOT receiving information from any of our theatres. This database will be available to any of our members for any future mailing needs.

Laurie is looking into the possibility that Express News would use and mailing lists that are Privacy Restricted lists from our theatres for Profiling purposes only.

6) ATAC Liaison (Diane Malone): No report.

7) Insurance Plan (Joe Libby): Tracy Littlejohn made some contacts, most said we were too small to consider (under 1000 people). He will continue to investigate. Meeting is scheduled for August 27 at the Alamo Street Restaurant. Meeting to begin at 2:00 p.m., arrive at 1:30 if you wish to eat lunch (not provided). Anyone interested in discussing is invited.

III. Old Business

a) Marcia Larsen and Nikki Young are working on a new brochure. A grant was applied for to cover printing, but was denied.

IV. New Business

a) Marty Kushner requested if posters could be reprinted for the new theatres. Diana Brown will request price quote.

b) It was suggested that SATCO send an official Congratulatory note to Rick Malone. General agreement.

c) Kyle Andrews stated that if there was a SATCO flyer or something he could carry to his many contacts, he would be happy to do so.

d) Ayn Phillips suggested that we be more clear in our publications that we do not "endorse" ATAC and that we more clearly state that only those shows who receive a minimum of judges are included in the award ceremony to counter the perception that the awards are the best of each and every show in San Antonio. Marty Kushner reported that at the last ATAC Board meeting he was informed that every show to that point had received the minimum amount of judges. He also reported that many ballots are not being returned, therefore much of the information needed to give an award is not known. Requested that PLMs please fill in and return the ballots. It was suggested that to place a stronger disclaimer on the publications would indicate "bad blood" between the two organizations, and maybe that is not an image we want to promote.

Marcia Larsen asked if the judges were going to announce that they were indeed ATAC judges when they made reservations. She indicated that she would comp any judges, but none had announced themselves, so she was unsure that any had attended any of the performances at her theatre.

V. Announcements

a) Kyle Andrews from Artistic Children's Theatre, our newest Producer Level Member, was introduced and welcomed.

b) The Current is requesting Season Listings for a Fall Performing Arts Preview issue on September 11. They need Season information by Thursday, August 14, 2003.

c) Ayn Phillips mentioned that there is a wonderful article in the Current by Laurie Dietrich. http://tinyurl.com/jg7q. Laurie mentioned that it is the first in a series of four.

d) Back Door Theatre has officially changed their name to Boerne Community Theatre.

e) Ayn Phillips suggested that Diana Brown be recognized for her continued efforts as Secretary, Playbill, E-Auditions and Web editor.

f) Marty Kushner suggested that Diana Brown be recognized for the "cool and gorgeous" new website design.

VI. Next General Meeting set for September 8, 2003.

Meeting adjourned at 6:05 p.m.

SATCO Meeting Minutes - September 8, 2003

Present:
W. Chris Champlin, President


Producer Members:
Marty Kushner, Trinity
Nikki Young, PrimaDonna
Lorenzo Martinez, Actors of Clower
Laurie Dietrich, Shoestring Shakespeare
Di Ann Sneed, San Pedro Playhouse
Frank Williams, STAGE
Felice Garcia, Jump Start
Diane Malone, 24th Street
Ken Frazier, Vexler
Marcia Larsen, Alamo Street
Patrick Ricci, Circle Arts

Individual Members:
Rick Malone
Kathleen Lovejoy, Membership
Ricki Kushner
Joe Libby
Diana Brown, Secretary


I. Open Meeting
Minutes Approval - August 11, 2003:  The minutes were approved with the
following changes: 
Marcia Larsen added to the list of attendees

II. Continuing Business
a. Financial Report (Marcie Larsen):  Balance - $_____. 

b. Committees

1) Planning (Frank Williams):    No report.

2) Scholarship (Marcie Larsen):   Scholarship winner Kim Adams is attending
Frank Phillips College in Borger, Texas. 

Volunteers needed for a committee to decide how to offer money for new
scholarship.  Volunteers were Nikki Young, Frank Williams, Di Ann Sneed, Marty
Kushner.

3) Membership (Kathleen Lovejoy):   One new individual member, bringing total
to 96.  Magik has not forwarded check as of yet.

4) Events Committee (DiAnn Sneed): 

a) Workshops (Nikki Young): 

1) City Wide Workshop (Lorenzo Martinez):   There will be a meeting held on
the 22nd of September at 2:00 p.m. to discuss in more detail the City Wide Audition
Workshop.  Anyone interested in assisting is welcome to attend.  Lorenzo did get
favorable response prior to the last meeting.  Nine Individual Members are so far
interested in attending and two or three Producer Level Members have volunteered
to participate.   The date and time of the Workshop will be announced on the 22nd. 
Tentative schedule is 9a to 11a Workshop - How to Audition; 11a to 4p Questions
and Answers with a break for lunch from Noon to 1p.   Workshop will be open to
SATCO members only.  Each Producer Level Member would be able to send two
representatives. 

Following this workshop, feedback from the Producers will determine future of
workshop.

2) Stage Manager Workshop (Nikki Young): 

b) Cast Party:  Next event is the Holiday party December 14.  No further details
at this time.  http://www.satheatre.com/CastParty121403/castparty121403.htm

c) Cruise:  More details next meeting.

d) Open House:  At the Board meeting an idea was presented regarding
Open House Week or Open House Sunday.  As a means of inviting publicity.  This
is done in Houston.  Volunteers needed to help with research.  Please contact Di
Ann Sneed.

5) Communications

a) Website, E-Auditions and Playbill  (Diana Brown):   No report.

b) Callboard (Kathleen Lovejoy):   Another Callboard should be issued in the
next few weeks.  Need letter from the President.  Email Kathleen if you have any
suggestions and/or articles you'd like to submit.  Membership@***

c) Joint Advertising (Laurie Dietrich):   No report.

d) Logo Launch (Laurie Dietrich):   Penny Swindal from Express News is here
to meet with any interested parties to discuss Mailing List project including privacy
issues, and details of what you will receive in return for the use of your mailing list.

e) New letterhead arrived.  Thanks to Atlynn Media (http://www.atlynn.com/) for
providing free design services.

f) Posters delivered to those at the meeting.  These are reprints of the last
poster, some printed on Vinyl this time with grommets for hanging.  Contact Diana if
you'd like to receive one of these posters.  There are also some reprints on paper. 
These are designed to spread the word about SATCO, and therefore assist SATCO
in spreading the word about your theatre. so if you have any creative places to hang
them, please do so.  Next year we are planning to print new posters ... same basic
concept, new pictures.  If you would like to be included, send your pictures to Diana. 
Email them to {email removed}, or send regular mail to P. O. Box 830963,
San Antonio, Texas  78283.  Please write on the envelope that photos are enclosed
for the poster, and make sure you let me know where they are from.  I will scan them
and return them to you.

g) Brochure (Nikki Young):  Chad Green of PrimaDonna productions is
assisting with layout.  The goal is to be printed by October for Holiday distribution.

6) ATAC Liaison (Diane Malone):   The Annual Globe Awards will be held on
September 28, 2003.  Please see http://www.satheatre.com/atac.htm for more details
as well as a list of this years' recipients.  The SATCO Board of Directors has
nominated Marcia Larsen and Kathleen Lovejoy to be honored for their continued
service to SATCO.

7) Insurance Plan (Joe Libby):  Meetings were held with two agents to discuss
needs.  Coverage could possibly be $50 to $100 per month, if we have a group of
100 or more.

8) Nominations Committee (Laurie Dietrich/Joe Libby):  W. Chris Champlin has
announced that he will be resigning at the end of this year.  A Nomination committee
was formed at the Board Meeting prior to this General Meeting to make
recommendations to the board and membership of nominees for the Presidency in
2004.  Committee includes:  Joe Libby and Laurie Dietrich as co-chairs and Marcia
Larsen, Ken Frazier, W. Chris Champlin, and Sterling Houston.


III. Old Business

IV. New Business

a) A suggestion was made at the Board Meeting that people volunteer to visit
member theatres and report as to whether or not they have SATCO items displayed
or printed in their programs.  This suggestion was not passed.  Instead, it was
recommended that SATCO print up a list of items that SATCO has available for the
theatres to use to be included in the renewal package delivered at the end of every
year, and to be delivered to new Producer Level Members.

b) Marty Kushner and Kathleen Lovejoy will work on a flyer to be distributed at the
ATAC awards.


V. Announcements

a) TNT Quad Meeting this Saturday (September 13) at STAGE in Bulverde. 
Should we send a SATCO rep??  Frank Williams will be there anyway, and will act
as representative.

b) In January Trinity University will be presenting weekend run of ART as a
memorial to Joe Leard.  Admission will be free, but donations will be accepted for
the Joe Leard Memorial Fund.  Marty Kushner proposed that one evening be
informally designated "theatre people" night.  SATCO might host a reception
following that show.  The Events committee will look into organizing a reception.

c) Carla Silen passed away recently.  An announcement will be listed in the
E-Auditions and Playbill.  Details here:  http://www.satheatre.com/CarlaSilen.htm. 

d) A message from John Igo regarding Friends of Public Library.  They are
considering starting a Friends of Theatre archive, if there is support from local
theatres.  Donations of items to be archived will be needed from supporters. 
Occasional volunteers would be needed to help put things into folders.  It won't
happen without local theatre support.  Contact John Igo for more information: 
696-1639

e) San Antonio to South Africa Humanities Festival to be held on Noon to 10 p.m.,
October 4, 2003 at the Continental Café, 6390 Fairdale (off Rittiman Road at IH-35) to
benefit the Long Distance Book-Mobile, providing reading materials for seventy
schools and four township libraries near Clocolan, South Africa.  Adults $5.00 and
Kids $2.  Food, Fun, Fashion and lots of African treasures.  Sponsored by
PrimaDonna Productions.

f) Nikki wants to say thank you for the response to the Vaya Con Dios auditions.

g) PrimaDonna looking for a venue to hold the Spring Showcase.  Will need for
five nights of rehearsal and one night for show.  300-500 people.  Everyone invited to
attend.  Contact Nikki at (210) 822-3552 or info@*** for
more information.

h) Upcoming Auditions:  Exact Center of the Universe, Cinderella, Rapunzel and
Mummy Dearest Mummy Dearest.  See http://www.satheatre.com/e-auditions.htm for
more details.

i) How I learned to Drive continues in the Cellar Theatre at San Pedro Playhouse.

j) Our Town is opening at Trinity on October 3.


VI. Next General Meeting set for October 13, 2003.

Meeting adjourned at 5:41 p.m.

SATCO Meeting Minutes - October 13, 2003

Present:
W. Chris Champlin, President

Producer Members:
John Minton, Magik Theatre
Marcia Larsen, Alamo Street
Diane Malone, 24th Street
Kyle Andrews, ACT
Ken Frazier, Vexler
Lorenzo Martinez, Actors of Clower
Nikki Young, PrimaDonna
Laurie Dietrich, Shoestring Shakespeare
Marty Kushner, Trinity
Modrea Mitchell-Reichert, Steven Stoli Playhouse / SAT Playwrights
Richard Rosen, Magik Theatre
Di Ann Sneed, San Pedro Playhouse

Individual Members:
Rick Malone
Kathleen Lovejoy, Membership
Quinn Johnson
Ricki Kushner
Joe Libby
Diana Brown, Secretary

I. Open Meeting
The Minutes from September 8, 2003 were approved.

II. Continuing Business
a. Financial Report (Marcie Larsen): Balance $7,205.08. All scholarships have been paid. Only outstanding debt is to Express-News for last ad, they overcharged us and were going to issue a new bill.

b. Committees

1) Planning (Frank Williams): No report.

2) Scholarship (Marcie Larsen): All awarded scholarships have been paid.

3) Membership (Kathleen Lovejoy): We have received membership dues from Magik Theatre. We are working on a brochure that will go out with new Producer Level memberships as a reminder of our services, and what we need from you in order to make those services work to their fullest extent.

4) Events Committee (DiAnn Sneed):

a) Workshops (Nikki Young):

1) Audition Workshop: Scheduled for November 15, all day. Details in the E-Auditions. Flyer that can be printed: http://www.satheatre.com/Flyer/audition_workshop.htm

2) Stage Manager Workshop: On hold, pending evaluation from Audition workshop.

b) Cast Party: Holiday party scheduled for Sunday December 14, at Mary and John Brand's house. Details can be found in the Playbill. Flyer that can be printed: http://www.satheatre.com/Flyer/Holiday03/Holiday03.html

c) Cruise: Details are still being ironed out. Planned for either January or March, leaving from Galveston.

d) Open House: No report.

5) Communications

a) Website, E-Auditions and Playbill (Diana Brown): Form was added to SATheatre.com for people to report where they found us, and if they wanted to receive E-Auditions or Playbill. As of today, there were 29 new subscribers.

b) Callboard (Kathleen Lovejoy): Working on getting the Callboard distributed four times each year. Please submit any ideas for articles, etc., to Kathleen Lovejoy.

c) Joint Advertising (Laurie Dietrich): Express News reports that there were no submissions for the Joint Ad last month. This benefit will probably not be renewed in 2004. One theatre reported that they did indeed submit information for the Joint ad. Laurie will research and find out why it was not published.

d) Logo Launch (Laurie Dietrich): Postcard dropped today to 7000 households targeted to be interested in performing arts. A press release was also delivered to the Express News today. Results of the analysis in a week or two.

f) Posters (Diana Brown): If you would like to be included in the 2004 poster, please send pictures to Diana Brown. Or via regular mail to P. O. Box 830963, San Antonio, Texas 78283. We are planning to print the new poster by the end of January.

g) Brochure (Nikki Young): Proof of new SATCO brochure passed. The map was provided for free with credit given. Quotes for printing 10,000 were received, 1,815.00 and 1,890.00.

Question was raised as to the importance of spending money for a brochure. Marty Kushner asked if we could have a report of money going out and coming in for this year only. Marcia Larsen will generate this report.

The general consensus was that we need to spend a little money in order to get our name recognized.

The brochure version with mask split on the front was chosen. Thanks to Nikki Young for all the hard work in coordinating and designing this brochure.

h) Reminder/Renewal Materials (Diana Brown): A brochure to remind members of SATCO services which will be delivered with new member packets is under construction.

6) ATAC Liaison (Diane Malone): Kathleen Lovejoy and Marcia Larsen received awards at this year's Gala. Congratulations.

7) Insurance Plan (Joe Libby): Producer Level Members who may be interested in obtaining insurance for their employees need to send a list of the ages of those employees to Joe Libby so that the insurance companies can compile and accurate quote. It was suggested that we contact Kronkosky, because they are also attempting to obtain an insurance plan. We may not fit their requirements, Joe will follow up.

8) Nominations Committee (Laurie Dietrich/Joe Libby): Di Ann Sneed has been recommended as our next President. The rest of the Board is still under construction. Annual meeting to be held in November.

III. Old Business

a. Bylaws revisions are in the works.

IV. New Business

a. Question was raised if it would be possible to list how many people receive the Playbill and the E-Auditions each week in order to let the PLMs know how many people are viewing their listings each week.

b. November 12, 2003 Regional Conference of Arts and Cultural Affairs to be held here. SATCO will have a table. Volunteers needed to attend. PLMs have opportunity to distribute their materials. See W. Chris Champlin or Richard Rosen for details. Materials will be available at our next meeting.

c. Possibly form Express News Liaison Committee. Richard Rosen has agreed to Chair. If interested in assisting with this committee, please contact Mr. Rosen.

V. Announcements

a. Art at Trinity. Joe Leard Memorial. See Playbill for details.
b. Actors of Clower is in search of a director. Please contact Lorenzo Martinez for more information.
c. Jekyl and Hyde showing at the San Pedro Playhouse. Cellar is dark. Hospitality Suite opens in four weeks.
d. Willy Wonka and Resurrection Blues at Magik. Resurrection Blues is special because it is only the third place to stage the show and the first to use Hispanic actors. November 15.
e. Artistic Children's Theatre is ready to perform Tom Sawyer. Please contact them if you would like to have this show come to you.
f. I Love You, You're Perfect, Now Change is playing at the Vexler.
g. Exact Center of the Universe opens November 7 at the Boerne Community Theatre.
h. SAT Playwrights Play Fest at the Steven Stoli Playhouse in January.
i. War of the Worlds at Stoli's.
j. Rumors at the Harlequin
k. SA to SA raised $2000 for books to go to South Africa.

VI. Next General Meeting set for November 10, 2003.

Meeting Adjourned at 6:04 p.m.

SATCO Meeting Minutes - November 10, 2003

Present:
W. Chris Champlin, President

Producer Members:
Di Ann Sneed, San Pedro Playhouse
Marcia Larsen, Alamo Street
Nikki Young, PrimaDonna
Laurie Dietrich, Shoestring Shakespeare
Marty Kushner, Trinity
Frank Latson, San Pedro Playhouse
Anne Cannon, Boerne Community Theatre
Tracy Littlejohn, Boerne Community Theatre
Sandy Lerma, Actor's of Clower
Allan S. Ross, San Antonio College
Frank Williams, STAGE

Individual Members:
Kathleen Lovejoy, Membership
Joe Libby
Diana Brown
Ricki Kushner
Bob Flaugher
Mark Hicks
Don Patterson


I. Open Meeting
The Minutes from October 13, 2003 were approved.

II. Continuing Business
a. Financial Report (Marcie Larsen): Marcia Larsen presented a report detailing income and expenses for the year 2003.

b. Committees

1) Planning (Frank Williams): No report.

2) Scholarship (Marcie Larsen): Speech Arts event on January 3 at Stoli's. Marcia Larsen asked to step down as Chairman of this committee. Marty Kushner has accepted the position. Three judges needed for the January event. Volunteers at this meeting were Allan S. Ross, Frank Latson, and Nikki Young.

3) Membership (Kathleen Lovejoy): A new individual member received today, total 98 members, which includes lifetime members. 85 total paid members. 29 producer level members. Possibly three new PLMs soon. UTSA has expressed interest. Renewals scheduled to be mailed next week.

4) Events Committee (DiAnn Sneed):

a) Workshops (Nikki Young):

1) Audition Workshop: So far 18 reservations. Nikki has sent Press Releases to every conceivable news source in and around town. The Current and the Express News have promised to list the information. Speakers have been confirmed. Producer Level Members are asked to send one Audition Do and one Audition Don't to Nikki at info@***. Presenters and panelists are not charged for workshop or lunch. Representatives from Producer Level Members will receive discount of $5.00 for lunch.

2) Stage Manager Workshop: On hold, pending evaluation from Audition workshop.

b) Cast Party: Holiday party scheduled for Sunday, December 14, at Mary and John Brand's house. This gathering will take the place of the December meeting. Please print and distribute this flyer: http://www.satheatre.com/Flyer/Holiday03/

c) Cruise: A poll will be emailed soon to decide how much interest there is in a cruise.

d) Open House: Calls have been made to find out how these type of events were organized in Houston. So far no calls have been returned.

5) Communications

a) Website, E-Auditions and Playbill (Diana Brown): No reports.

b) Callboard (Kathleen Lovejoy): Please send any story ideas (juicy gossip) to Kathleen.

c) Joint Advertising (Laurie Dietrich): Laurie will be calling on theatres to find out level of interest in continuing the Joint Ad.  The Current has proposed a similar joint advertisement program, which will be much less expensive.

d) Logo Launch (Laurie Dietrich): 7000 postcards sent out on October 13, 2003. The Hit counter on the website turned out not to be the strongest tool, but no major spike in site hits was noticed.  81 people filled out the survey, about 20 percent of them said they got the postcard. Express News created a very nice report profiling the people who attend theatre. It was verified that the majority of patrons are affluent. Each theatre that submitted a list to be used in this project will receive a report customized to their theatre.

f) Posters (Diana Brown): If you would like to be included in the 2004 poster, please send pictures to Diana Brown at {email removed}. Or via regular mail to P. O. Box 830963, San Antonio, Texas 78283. We are planning to print the new poster by the end of January.

g) Brochure (Nikki Young): The new gorgeous brochure was distributed. Thank you to Nikki and her crew for all their hard work. These brochures are for distribution around the city, to concierges, etc. If you do not have a supply, please see Marcia at the Alamo Street Theatre.

h) Reminder/Renewal Materials (Diana Brown): Kathleen will distribute this reminder of services to Producer level members upon their renewal.

i) City Conference Wednesday November 12. SATCO will be represented. Any theatres that have items to be distributed were asked to deliver to W. Chris Champlin.

6) ATAC Liaison (Diane Malone): No report.

7) Insurance Plan (Joe Libby): No report.

III. Old Business

IV. New Business

a. Question was raised if SATCO wanted to organize a party or event after the Sunday performance of Art, January 18. Not a fundraising table, not for promoting SATCO, just a SATCO member get together to see the show and then meet the cast and mingle after the show. The President encourages everyone to attend a performance, but an official SATCO Night was declined.

V. Announcements

a. Openings, Closings and Auditions include the following. Details to be found on www.satheatre.com Playbill or E-Auditions.

1) Measure for Measure - Trinity
2) Red Herring auditions - STAGE
3) Hospitality Suite - San Pedro Playhouse Cellar theatre
4) Cinderella - San Pedro Playhouse - Frank Latson's debut
5) Script reading - San Pedro Playhouse Cellar theatre
6) Exact Center of the Universe - Boerne Community Theatre
7) Charlottes Web - San Antonio College
8) Rapunzel - Shoestring Shakespeare and Alamo Street
9) Madrigal Dinner - Alamo Street
10) Dickens on Main - Boerne Community Theatre
11) PrimaDonna is looking for a venue… details soon
12) My Three Angels - Harlequin Dinner Theatre
13) Murder at the Vicarage auditions - Harlequin

VI. Next Meeting set for December 14 at the holiday party

Meeting Adjourned at 6:00 p.m.

Annual Meeting

San Antonio Theater Coalition, Inc.
SPECIAL BOARD OF DIRECTORS MEETING
November 10, 2003

PLACE: 1150 SOUTH ALAMO,
SAN ANTONIO, TEXAS
TIME: 4:30 p.m.

Those present were a quorum and a majority of the Directors as follows:

Marisela Barrera
Ken Frazier
Ricki Kushner
Ayn Phillips
Kathleen Lovejoy
Joe Libby
W. Chris Champlin
Laurie Dietrich
Di Ann Sneed
Frank Williams
Marcia Larsen
Sterling Houston

Also present was Diana Brown who was asked to take minutes of the meeting.

The meeting was called to order by W. Chris Champlin pursuant to properly given notice.

No proxies or writings designating alternate persons to vote were presented to the President.

It was moved, seconded and unanimously adopted that the bylaws be amended so that the revised bylaws are as attached hereto; and that these amendments be presented to the next annual meeting of the membership of the corporation.

It was moved seconded and unanimously adopted that the meeting be adjourned.

{signed original on file}

W. Chris Champlin
Director, Chairperson of the meeting
President, 2003

Marcia Larsen
Director, Secretary of the meeting
Secretary/Treasurer, 2003

San Antonio Theater Coalition, Inc.
ANNUAL MEETING

November 10, 2003
PLACE:1150 SOUTH ALAMO,
SAN ANTONIO, TEXAS
TIME: 5:00 p.m.

A quorum was present and the meeting was called to order by W. Chris Champlin, President, pursuant to notice which was properly given.

No proxies or writings designating alternate persons to vote were presented to the President.

It was moved, seconded and unanimously adopted that the bylaws be amended so that the revised bylaws are as attached hereto.

It was moved, seconded and unanimously adopted that the following be elected as Directors for terms of 3 years each beginning in 2004:

    Frank Williams, as representative of S.T.A.G.E.;
    Marcia Larsen, as representative of Alamo Street Theatre;
    Nikki Young, as representative of Prima Donna Productions; and
    Don Patterson, an individual member.

It was moved, seconded and unanimously adopted that the following be elected as Directors for terms of 2 years each beginning in 2004:

    Mark Hicks, an individual member;
    Charles Jeffries, as representative of St. Philips; and
    Art Peden, an individual member.

It was moved, seconded and unanimously adopted that the following be elected as Directors for terms of one year each beginning in 2004:

    Allan S. Ross, as representative of San Antonio College; and
    Bob Flaugher, an individual member.

It was moved, seconded and unanimously adopted that following were reaffirmed as Directors:

Serving the 2nd year of 3 year terms in 2004:
    Marisela Barrera as representative of the Guadalupe Cultural Arts Theatre;
    Ken Frazier as representative of the Vexler Theatre;
    Ricki Kushner, an individual member;
    Ayn Phillips, an individual member; and
    Kathleen Lovejoy, an individual member.

Serving the final year of 3 year terms in 2004:
    Joe Libby, an individual member;
    W. Chris Champlin, as representative of the Harlequin Dinner Theatre;
    Laurie Dietrich, as representative of Shoestring Shakespeare; and
    Di Ann Sneed, as representative of San Pedro Playhouse.

The next order of business to come before the meeting was to adopt resolutions, ratifying and confirming transactions of the directors and officers of the corporation. Upon motion duly made, seconded and unanimously adopted it was:

Resolved, that all actions performed by the Directors and Officers of the Corporation in the course and scope of the performance of their duties as a Director and/or Officer of the Corporation and for and on behalf of the Corporation and for the benefit of the Corporation or from which the Corporation has derived a benefit since the last Annual Meeting of the Organization, to and including acquisition of real property and improvements, equipment and supplies necessary for the successful operation of the corporation and pledging security where necessary, be and the same are hereby in all things ratified and confirmed by the Members to the same extent and effect as though each action, activity or undertaking by the Directors or Officers of the Corporation had been specifically authorized by formal resolution of the Members of this Corporation.

The President delivered his message, which is included in the records of the corporation.

It has been a good year for SATCO.  We have a large membership base.  The ever popular E-Auditions and Playbill continue to evolve and reach a broader audience and are the reliable source for information used by both the local media and the theatre-going public.

We have a beautiful new brochure, we've provided workshops, scholarships, and a quarterly newsletter.  We now have a presence at Fiesta.  We continue to explore the possibility of a low cost insurance program and have cast parties, which are great mixers for the San Antonio theatre community.

Our officers, board of directors, and committees continue their expemplary record of service to this organization and the San Antonio theatre community at large.  We have a healthy treasury and we will continue to do good things with it.

There being no further business, it was moved, seconded and unanimously approved to adjourn the meeting.

{signed original on file}

President, W. Chris Champlin

Secretary, Marcia Larsen

San Antonio Theater Coalition, Inc.
BOARD OF DIRECTORS MEETING
November 10, 2003

PLACE: 1150 SOUTH ALAMO,
SAN ANTONIO, TEXAS
TIME: 5:30 p.m.

Those present were a quorum and a majority of the Directors as follows:

Also present was Diana Brown who was asked to take minutes of the meeting.

The meeting was called to order by W. Chris Champlin pursuant to properly given notice.

No proxies or writings designating alternate persons to vote were presented to the President.

It was moved, seconded and unanimously adopted that W. Chris Champlin be the chairperson of this meeting, that DiAnn Sneed be the chairperson of all meetings for 2004 and that Marcia Larsen be the secretary of this meeting and all meetings for 2004.

It was moved, seconded and unanimously adopted that the officers for 2004 be as follows:

    President: Di Ann Sneed
    Vice President: Frank Williams
    Secretary: Marcia Larsen
    Treasurer: Marcia Larsen

It was moved, seconded and unanimously adopted that annual dues for 2004 be $25.00 for Individual Members and $150.00 for Producing Members.

It was moved, seconded and unanimously adopted that regularly scheduled meetings of the Board of Directors shall be on the second Monday of each month at 5:00 p.m. at 1150 South Alamo, San Antonio, Texas, unless notice is given otherwise.

It was moved, seconded and unanimously adopted that policies and procedures made in prior years are ratified, carried forward and adopted for 2004.

It was moved seconded and unanimously adopted that the meeting be adjourned.

{signed original on file}

W. Chris Champlin,
Director, Chairperson of the meeting
President, 2003

Marcia Larsen,
Director, Secretary of the meeting
Secretary/Treasurer, 2003

ATTEST: