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SATCO Board of Directors and General Membership Meeting Minutes – January 12, 2004 Present Producer Members: Individuals *indicates Board of Directors. I. Open General Meeting and Open Board of Directors’ Meeting The President (who is also the Presiding Officer at the Board of Directors’ meeting) determined that a quorum of the Board of Directors and a quorum of the general membership were present and called both meeting s to order. Votes on matters would be presented to the appropriate body--the Board or the general membership. Di Ann Sneed thanked Chris Champlin for a wonderful job on everything during his term as president, King’s Medals, almost single handedly assembling the float for the Fiesta parade, his efficient meetings, and many unrecognized contributions. The Minutes from November 10, 2003 General Membership Meeting were approved. II. Continuing Business a. Financial Report (Marcie Larsen): As of 12/31/03 Balance in the bank was $4,690.58. Items not included in the statement - $750.00. Check not cleared - $750.00. Restricted funds (scholarship) included in balance - $855.00 Budget submitted for review: Income: $8,950 Expenses $8,950 b. Committees 1) Planning (Frank Williams): No report. 2) Scholarship (Marty Kushner): Speech Arts competition completed. Thank you to Nikki for doing such a wonderful job with format for adjudication. The winner was Chris Silcox. Letter has been sent with notification and included the new clause “if not used in one year, prize will be forfeited.” Discussion regarding future contests, specifics/guidelines needed regarding the Speech Arts rule “can’t do death or cancer”. They are attempting to prevent duplication of material. One contestant chose to drop out rather than change chosen material. Three people actually ended up doing “forbidden” material. Do we need to discuss with Speech Arts? Thanks to everyone who helped with the event this year: Frank Latson, Alan Ross, Nikki Young, Di Ann Sneed, Marty Kushner. The President appointed Marty Kushner to remain as Scholarship Chairman and Marty will begin proposal for next year. 3) Membership (Kathleen Lovejoy): 53 Individual members, good for this early in the year. 9 PLMs. Circle Arts has theirs with him. 4) Events Committee (DiAnn Sneed): Workshops (Nikki Young): After recovering from Post Traumatic Stress, Nikki reports that there were seven new members from the workshop. 18 attendees, 7 presenters and 4 PLMs. Profit of $296.00. Feedback was amazing, a few samples: Naked dancers, critique was great, more workshops. They heard about it from SATCO or word of mouth mostly, not too many from Express News. It was suggested that handouts be provided next time. Di Ann Sneed commented that two of the 18 have since been cast at SPP. Next is a Stage Manager workshop on February 28. Schedule and PR is ready to go. 9a to 4p at Alamo Street. Wolff and Wolff will donate up to 30 copies for handouts. Discussion of possible topics. Possibly have another workshop for Assistant Directors / Stage Managers. Send your ideas to Nikki at info@***. Volunteers to assist Nikki were Laurie Dietrich, Marti Kushner and Ricki Kushner. b) Cast Party: April Fiesta party again at the Malone’s hopefully?? Volunteer for location of Summer party needed. c) Cruise: Email was sent with five or six choices to be ranked as to which you would be most likely to take. d) Open House: Di Ann Sneed is still doing the research. 5) Communications (Laurie Dietrich): Laurie announced that due to a conflict of interest between SATCO and her new employer, the San Antonio Current, she will need to step down as Communications Chair. a) Website, E-Auditions and Playbill (Diana Brown): Just keep checking all the areas of the website, E-Auditions and Playbill to be sure that your information is correct. b) Callboard (Kathleen Lovejoy): If you have any juicy gossipy stuff, please send to Kathleen. c) Joint Advertising (Laurie Dietrich): Express News will continue to administer the joint ad. Please send your articles to them by the deadline (you should have received a yearly schedule, and Diana will do her best to email you two weeks in advance with a reminder.) As soon as you send the article, send your check to the P. O. Box. $58 per inch. The Current has also proposed a similar joint ad venture. They offered space at a 40% discount. We could run a SATCO ad, or list the theatres. ¼ page $294, 1/3 page (5x7) $392. Current has a different type of readers. Kyle Andrews will take over this project. It was requested that the Current return to listing the auditions for those who don’t have computers, instead of only listing our website as they do now. d) Logo Launch (Laurie Dietrich): Express News has promised to get the results of the analysis into Laurie’s hands by the end of this week. It has been extremely difficult to get the reports. Laurie has made many phone calls and sent many emails. f) Posters (Diana Brown): Deadline for pictures to be included in this year’s poster is January 30. g) Brochure (Nikki Young): There are boxes of brochures at Alamo Street ready for you to distribute as you wish. Please take them. W. Chris Champlin will deliver to Bed and Breakfasts. Kyle has booked three shows. Since these were just printed and we have plenty, it was suggested the next printing be March 2005. March will be late enough that all new members will be included. Dues must be remitted for inclusion in brochure. January 2005 is deadline for dues. Two PLMs have indicated they will join because of brochure. 6) ATAC Liaison (Diane Malone): No report. 7) Insurance Plan (Joe Libby): A new message to PLMs went out last week asking for details of those who would be involved in an insurance plan. Need stats on individuals before we can go any further. Send info to Joe Libby. Question was raised if this was for Employees only or if independent contractors would be eligible. It will depend on which carrier we end up using, but send stats for everyone. Ruth Lown commented that concept from the beginning was to try to include people who would not fit traditional legal definition of employees. Possibly at some point it will be SATCO members who met criteria to be determined when we know what plans are available--criteria we have in mind include length of SATCO membership. III. Old Business a) W. Chris Champlin thanked everyone who participated in or attended the City Conference. It was great and there has been some residual action happening, the city seems to be taking some interest in the performing arts. IV. New Business a) Budget Discussion: (see proposed budget above) This is a matter for the Board of Directors. With permission of the Chair, Marty Kushner raised questions regarding number of individual members and producer level members in the budget. The discussion of the Budget was tabled by the board of Directors until their next meeting. Treasurer Larsen will make changes to proposal to be presented to the Board. The final decision will be made by the Board of Directors. b) Questions were raised about the relationship (or lack of relationship) between ATAC and SATCO. We are two separate organizations. A request was made for the ATAC liaison to bring ATAC’s judging criteria to the next General Membership Meeting for informational purposes. V. Announcements a) There is a Stage prop piano that needs a good home. Contact Marcia at Alamo Street. b) Ricci questioned how to get the word out if a prop or costume was needed. The answer is to list it in the E-Auditions. c) Ricci asked how other theatres handled online ticketing, marketing, etc. It was suggested that a Roundtable discussion be scheduled, possibly quarterly, for PLMs to discuss a specific subject each meeting. Nikki Young and Kyle Andrews will chair. Please send any ideas to them. d) Marty Kushner suggested sending a letter to the Current thanking them for the new column which Laurie Dietrich will be writing. e) Marty Kushner provided a Word document which includes a new insert for programs and instructions for using it. Will be available on the website soon, under Downloads. f) Allegra printing offering their annual grant again. Marcia Larsen to fill out required paperwork. g) Announcements of shows opening and closing this weekend. Please see the Playbill for details. Board of Directors meeting adjourned by unanimous consent at 6:14 p.m. General Membership Meeting adjourned by unanimous consent at 6:15 p.m. VI. Next Board of Directors’ Meeting set for February 9, 2004 at 5:00 with General Membership Meeting to follow immediately thereafter. Respectfully submitted:
Attached please find the minutes of the meeting of February 9, 2004 as well as a draft agenda for the meeting to be held March 8. Please contact Diana at {email removed}if you wish to be included on the agenda. SATCO Board of Directors and General Membership Meeting Minutes – February 09, 2004 Present Producer Members: Individuals *indicates Director. I. Open General Meeting and Open Board of Directors’ Meeting The President (who is also the Presiding Officer at the Board of Directors’ meeting) determined that a quorum of the Board of Directors and a quorum of the general membership were present and called both meeting s to order. Votes on matters would be presented to the appropriate body--the Board or the general membership. The Minutes from January 12, 2004 Meeting were approved. II. Continuing Business a. Financial Report (Marcie Larsen): Balance in Bank $4829.38, Checks outstanding $0, Deposits after statement $3690, Scholarship funds on hold $750, checks to be deposited $150.05. Available funds $7769.38 b. Budget Discussion (Marcie Larsen): See attached Operating Budget 2004. c. Committees 1) Planning (Frank Williams): No report. 2) Scholarship (Marty Kushner): Attached is Marty’s report and feedback form. These items will be discussed and voted on at the next meeting. If you wish to comment before the meeting, please email Diana ({email removed}). She will compile comments and bring to meeting. 3) Membership (Kathleen Lovejoy): 18 Producer level members with promises from Beth El, St. Philips, Stoli, Renaissance, and ATSA. 84 Individual Members, 8 of which are lifetime members. 76 paying members. More than this time last year. 4) Events Committee (Nikki Young): a) Workshops (Nikki Young): Patrick Cardenas from PrimaDonna Productions was introduced. He will be assisting Nikki on the Stage Manager workshop. Challenge this time in lining up speakers. Interested, but schedule conflicts. It was moved, seconded and adopted that the workshop would be delayed until a date in March, to be determined by Nikki after conferring with potential speakers. b) Cast Party: Diane and Rick Malone have agreed to host the next party, Parade Day April 24. Come watch the parade from the Malone’s yard, or join us after the parade. Pot luck and BYOB, margaritas provided by the Malone’s. Make sure that the food does not need to be heated as there will be no kitchen access. c) Cruise: Did not work, too many schedule conflicts. d) Open House: In the works. Question was raised as to what this was. A multi-theatre event modeled on an event in Houston in which many theatres open their doors, give tours. Chris Champlin, Ruth Lown, Mark Hicks, Allan S. Ross and the Malone’s volunteered to assist. 5) Communications (Laurie Dietrich): Laurie reminded everyone that a new Chair will need to be appointed soon. a) Website, E-Auditions and Playbill (Diana Brown): No report. b) Callboard (Kathleen Lovejoy): No report. c) Joint Advertising (Laurie Dietrich): Last month’s joint ad did not run due to lack of payment of several theatres who had placed ads previously. SATCO has paid for these ads and needs to be reimbursed. Discussion as to fairness of canceling all ads, thereby “punishing” theatres that had paid. Suggested that if it was not an issue of a minimum amount of inches needed to run, that those theatres that are current should be allowed to place an ad. It has become apparent that someone is needed to oversee this issue more closely and keep track of who has paid, etc. Kyle Andrews volunteered. It was moved, seconded and adopted that Laurie Dietrich be given authority to pursue delinquent accounts. It was moved, seconded and adopted that, assuming verification from Express News of no minimum inches required, we will run ads of those member theatres that are paid current (membership dues and joint ad fees). If there is a minimum inch requirement, the situation returns to as it has always been: if minimum requirement not met, the ad will not run that month. Kyle Andrews has complied comparisons of similar proposals from the San Antonio Current. (attached) d) Logo Launch (Laurie Dietrich): Express News has promised again to get the reports to us soon. f) Posters (Diana Brown): Discussed not having a poster this year, not very many pictures received. If no poster, this will be the second year that Circle Arts is not represented. Further discussion needed. g) Brochure (Nikki Young): Next printing March 2005. No discussion needed until closer to that date. 6) ATAC Liaison (Diane Malone): No report. 7) Insurance Plan (Joe Libby): We are at a standstill. Have not received the required details from enough producers to go forward. Joe will investigate possibility of a benefit package as a stop gap solution. III. Old Business IV. New Business a) King William Parade: It is possible that entrants from the previous year are not allowed to participate this year. Chris Champlin will investigate. b) We won a grant from Allegra Printing for $1000. c) Question was raised regarding relationship with ATAC. Will be addressed next meeting. d) Suggestion to implement a New Member Liaison. New Producer level members have a hard time learning what is available and what the items are that established members are familiar with. For example, what is King William? Kyle Andrews volunteered to be our New Member Liaison / Ambassador. e) Suggestion to request and coordinate a backstage tour of Little Shop of Horrors to visit Audrey 2. Marty Kushner will investigate possibilities. V. Announcements a) If anyone has an old-fashioned hand held microphone that does not work and is looking for a new home, please contact Diana Brown. b) View SATCO Playbill online for Openings and Closings. c) View SATCO E-Auditions online for auditions coming soon. Board of Directors meeting adjourned by unanimous consent at 6:15 p.m. General Membership Meeting adjourned by unanimous consent at 6:16 p.m. VI. Next Board of Directors’ Meeting set for March 8, 2004 at 5:00. Respectfully submitted:
OPERATING BUDGET – SATCO 2004 INCOME Individual Memberships (80 @ 25) $2000 Total Income $7300
Publications $2000 Membership (TNT / Non-profit Center) 200 Total Expenses $7300
From: Marty Kushner, Chair of Scholarship Committee Subject: Recommendations for future SATCO Scholarship Competitions At the January membership meeting, I was directed to convene a meeting of the 2004 SATCO Scholarship judges to make recommendations on the future direction of our scholarship program. On February 3, 2004 a meeting was held. Frank Latson, Allen Ross and I attended the meeting. Our third judge, Nikki Young was unable to attend the meeting but was provided an advanced copy of this memo for review and suggestions. At the meeting, the following issues were discussed: 1. Continuation of our alliance with Speech Arts. Continuation of our alliance with Speech Arts. The members of the committee would like to see SATCO develop its own competition, but we do not believe this is a practical idea. Of major concern is the amount of time required to organize and conduct a quality competition. In addition, our current prize structure is not sufficient to attract participants. It should be noted that with a total of $2,750 in prizes, there were only nine contestants in the 2004 joint competition. A major concern of the committee involves a few of Speech Arts’ contest rules. We are concerned with dictating the subject matter of the presentations. (“Do not include material dealing with morbid subjects such as uterine cancer, brain tumors, murdering babies, etc.”) Secondly, we believe that contestants should have the option to present one (the current requirement) or two selections within the 10-minute time limitation. Having the opportunity to present two contrasting pieces would give the actor an opportunity to better display a range of acting ability. We suggest trying to work within the system to seek changes in the rules. A letter from SATCO to Speech Arts expressing our interest in refining the competition rules, combined with lobbying efforts from SATCO members that belong to Speech Arts might be an effective way to address our concerns and obtain change. We recommend continuation of our alliance with Speech Arts. The adequacy of SATCO’s $750 Scholarship Award While we can not compete with Speech Arts total prize awards ($1,000, $600, $400) we recommend that the single Scholarship Award be increased to $1,000. This would allow us to match Speech Arts first place prize. The Speech Arts rules require contestants to be speech or theatre arts major. We believe that the SATCO award should be limited to individuals interested in theatre arts. SATCO should request that Speech Arts identify each contestant’s area of interest (speech or theatre arts) on the entry form. SATCO judges should only judge theatre arts contestants We are also concerned that there currently doesn’t appear to be any requirement to determine if the scholarship winner is in fact enrolling in a theatre arts program in college. We recommend that the scholarship winner must certify that they are enrolled in a theatre major or focus program prior to issuance of the scholarship check. The scholarship funds should be forfeited if the winner does not meet this requirement. Who should be eligible to participate in the competition? The Speech Arts rules limit participants to High School Seniors. Some SATCO members would like to see our scholarship competition expanded to include current college students. While this idea might be practical if SATCO had its’ own competition, we do not believe it is practical under the current arrangement with Speech Arts. At SATCO’s request, one post-high school participated in the 2004 competition. To be honest, the individual was treated as an outsider in the competition. As long as Speech Arts is “running” the show, we do not think it is a good idea to complicate the process by having two classes of contestants. We recommend continuation of the high school senior requirement. Development of Judging Criteria and Proposed Judging Form Attached to this memo is our proposed judging form. If approved by SATCO, we would be willing to develop a set of specific judging criteria that would help future judges define each Criteria for Evaluation. Finally, there are some administrative issues that need to be addressed. At the 2004 Competition, Speech Arts presented each of the contestants that did not win a scholarship with a “Certificate of Merit”. In addition, Speech Arts had letters to present to the scholarship winners. We believe that SATCO needs to be similarly prepared for the awards presentation aspect of the competition. We hope that our analysis and recommendations help SATCO improve the scholarship competition process. Attachment - Scholarship competition feedback
Name _____________________________________ #_________ Selection_____________________________________ Ranking: 1 (Poor) 2(Below Average) 3 (Average) 4 (Above Average) 5 (Exceptional) Criteria for Evaluation: Dress & Appearance: ______ Poise & Presentation: ______ Suitability of Material for Actor & Audience: ______ Ranking: 1-2 (Poor) 3-4 (Below Average) 5-6 (Average) 7-8 (Above Average) 9-10 (Exceptional) Vocal Characterization, Projection & Quality: ______ Physical Characterization: ______ Emotional Understanding of Piece: ______ Believability of Presentation: ______ TOTAL POINTS -----------------------
Weekender-Dimensions adjustable SA Current- the following quotes are examples of the 30% discount being offered: 1/3 page (5” x 7.625”) SA Current-1/4 page (5” x 5.685”) Notes: 1. Neither publication offers a placement guarantee. The Weekender usually runs the ad in the first four pages. The SA Current will run it in the Arts/Theatre section which usually appears within the first 15 pages of the edition. 2. Both publications are willing to adjust the size of the ads to meet the needs of SATCO. The Weekender adjusts the add price based on the $58.00 per inch quoted price. The SA Current will offer a 30% discount of their usual rates for an ad of comparative size. The SA Current charges fees based on ad size templates rather than a per inch fee (see attached document 2-B). 3. Both publications offer in-house editing and layout services at no cost to SATCO. 4. The SA Current’s Best of San Antonio edition is not included in the quoted price. Insertion in this issue requires an additional fee. The fees will remain the same as the prices listed above.
SA Current-Please refer to the attached publication (1-B) Reader Demographic/Profile: Publishing Date: Additional Features: SA Current-www. SACurrent.com (contact either Kyle Andrews or Diana Brown to view attachments)
SATCO Meeting Minutes – March 8, 2004 Present Producer Members: Individuals *indicates Director. I. Open Meeting a. The General Meeting was called to order at 5:00 p.m. The Minutes from February 9, 2004 meeting were approved as distributed via email. b. President Sneed discussed implementation of procedures to facilitate smooth, orderly meetings in order to improve meeting efficiency. These include reorganizing reports so that the most brief would be first, no comments to be made during a report, and raise your hands to be recognized before making comments or motions. It was moved, seconded and adopted that these procedures be put into effect immediately. II. Continuing Business a. Financial Report (Marcie Larsen): Balance in bank $9560.14, checks not cleared $1185.00, difference $8375.14. Minus restricted funds for Joint Ad for Trinity $232, Harlequin $730, Stoli $174. Some Joint Ads dues still outstanding. Joint Ad committee to pursue. b. Introductions were made. c. Committees 1) Planning (Frank Williams): No report. 2) Scholarship (Marty Kushner): It was moved, seconded and unanimously adopted that the recommendations made by the Scholarship committee at the last meeting and included in last months minutes be accepted. It was suggested that SATCO members who are also Speech Arts Assn. of San Antonio members discuss with SAASA SATCO's concerns about limiting the subject matter of monologues. 3) Membership (Kathleen Lovejoy): 27 paid Producer Level Members. Recent additions: Another Theatre Company, Northwest Vista College, and Side Door Theatre. Jump Start and New Braunfels have promised to join this year. 94 Individual Members, minus 8 special (non-paying) members = 86 Individual Members. 4) Events Committee (Nikki Young): a) Workshops: Stage Manager workshop has been set for May 22, 9 to 4 at Alamo Street. If you have any recommendations or suggestions, please contact Nikki Young (info@***) b) Cast Party: Parade party at the Malone’s, April 24. Come watch the parade from the Malone’s yard, or join us after the parade. Pot luck and BYOB, margaritas provided by the Malone’s. Make sure that the food does not need to be heated as there will be no kitchen access. c) Open House: Researched Theatre District Association in Houston, they hold special events during open house, including abbreviated or full performances, and people walk from theatre to theatre. May not work as well here. If we want to pursue, need creative thinkers to assist. Email Di Ann if you wish to be on the committee. d) King William Parade (April 24): SATCO has applied to participate, no response yet. A couple of theatres have expressed interest in participating. Suggestion to place a booth in Malone’s yard to distribute information if we are not going to be walking in the parade this year. 5) Communications (Diana Brown) a) Website, E-Auditions and Playbill (Diana Brown): Discussed moving hosting services to IpowerWeb which will be easier to use and has more space. Hostway, 300mb, $15.95/m, $191/yr, but they cut price in half last time I said I was leaving. IPowerWeb, 800mb, $7.95/m, $95/y. It was discussed that Diana Brown had already been given power to administer website as needed, unless extra funds were needed. b) Callboard (Kathleen Lovejoy): Under construction. c) Joint Advertising (Kyle Andrews): After speaking with Express News, Kyle reports that a 1” ad is fine. If only one Producer is interested, they will run it, as long as past membership dues and Joint Ad dues are current. There were no comments via email to the proposal submitted last month. Kyle recommended that the Current proposal be rejected, since they require money up front, and headaches are predicted. Ruth Lown suggested email to producers to gauge interest. (email sent 3/26/04). Issue tabled until April meeting. The name Curtain Call strikes some as “shows that are closing.” Is that the image we want to send? Do we want to think about modifying? This could possibly be the appropriate time to introduce new logo. Anyone have any suggestion for new name, banner?? Please email Diana at {email removed} if you have any suggestions. d) Logo Launch (Laurie Dietrich): Reports have been received from Express News. Distributed to those present, and will be mailed to others. Interesting that there is not very much duplication between theatres of Prism Clusters (demographics). f) Posters (Diana Brown): A design was presented as an alternative to photos, since not many photos were received this year and earlier there was a suggestion that names be included, since photos didn’t really identify individual theatres. Motion to produce poster every other year. Discussion of fairness to pay for a year of membership and not be represented in the Brochure or the poster for that year (depending on which is being printed that year). Discussion of purpose of poster, advertise theatre or advertise SATCO, if SATCO eliminate all names, print “we are a member of SATCO” which would remain the same every year, but with the addition of a sticker or something to indicate new year of membership. Question called, vote counted, motion failed. g) Brochure (Nikki Young): Next printing March 2005. No discussion needed until closer to that date. 6) ATAC Liaison (Diane Malone): No report. 7) Insurance Plan (Joe Libby): More information was gathered, still investigating. 8) TNT representatives (Di Ann Sneed): Ruth Lown and Di Ann Sneed will be attending on their own dollar. SATCO is sending Nikki Young and Chris Champlin as SATCO representatives (Bob Flaugher had a schedule conflict) III. Old Business a. Question has been raised in past meetings to create a Producer Forum so that new members could meet existing members and gain from their experience. Possibly Hot Topic discussion lunches – unstructured discussion time, how to handle certain issues such as Credit cards, reservations, etc any questions a new Producer might have. Possibly an email list or online discussion board for producers. Committee to work out details. Will send an email to producers to gage interest. IV. New Business a. Question was raised as to why meetings are rushed? Why does stuff get tabled until another month, therefore usually taking several months to get finished. Why does it have to be one hour? Answer was originally intended to fit between work (real job) and rehearsal schedules. Is there any interest at all in meeting twice a month?? Di Ann responded that these were all good points and something the board has been discussing. There has been a problem in getting bogged down by long discussions on a single issue, and therefore some items don’t get discussed at all. We are attempting to organize meetings so that everything can get done more efficiently. Comment that sending everything to committees results in taking longer to get business done. The new structure is an effort to get all committee reports (business) done quickly, then discussion at the end, so that if someone has to leave, they will have been able to hear all the reports. b. 501c3 report due to the Treasury every five years. Marcie Larsen submitted report. Available for viewing, if interested. V. Announcements a. View SATCO Playbill online for Openings and Closings. b. View SATCO E-Auditions online for auditions coming soon. VI. Next Meeting set for April 12, 2004
SATCO Meeting Minutes – April 12, 2004 Present Producer Members: Individuals Visitor: *indicates Director. I. The General Meeting was called to order at 5:00 p.m. The Minutes from March 8, 2004 meeting were corrected to read as follows: 2) Scholarship (Marty Kushner): It was moved, seconded and unanimously adopted that the recommendations made by the Scholarship committee at the last meeting and included in last months minutes be accepted. It was suggested that SATCO members who are also Speech Arts Assn. of San Antonio members discuss with SAASA SATCO's concerns about limiting the subject matter of monologues. II. Continuing Business a. Financial Report (Marcie Larsen): Balance in bank $8,472.42. TNT trip has been paid for. Working on invoices for Joint Ad outstanding amounts due from some PLMs for use of the Joint Ad. b. Committees 1) Planning (Frank Williams): No report. Email was received from Frank asking to resign from Vice President position. Frank was going to ask Ken Frazier if he was interested in being Vice President. 2) Scholarship (Marty Kushner): No report. 3) Membership (Kathleen Lovejoy): Producer Members: 31, UTSA Lyric Theatre latest member. Individual Members: 106 – 8 (courtesy memberships) = 98 paid memberships. Directories are at the printer. Should be available next week. 4) Events Committee (Nikki Young): a) Workshop: PR has been sent for Stage Manager Workshop. May 22. Diana to send email to producers. b) Cast Party: The Malone’s are hosting our Fiesta SATCO Party at 325 Madison, 10 to 6 p.m. on Parade Route. You are invited to come spend day in front yard and on the front porch. Kitchen is closed. Bring food that does not have to be chilled or heated. Malone’s will furnish Margaritas. BYOB if you want something else. You will not be able to drive into King William that morning, so park wherever you can find a place. Limited Parking is available at Alamo Street Theatre and in the Wolfe and Wolfe parking lot, but you must inform Marcie Larsen or Ruth Lown (respectively) prior to the event if you wish to park there. c) Open House: Need someone to chair this committee. Ruth Lown volunteered to chair. Joe Libby, W. Chris Champlin, Di Ann Sneed and Ken and Tami Kai Frazier have expressed interest in helping out. Committee will schedule a meeting. d) King William Parade (April 24): Champlin reports that we will be participating in this year’s parade. We are position 46 which will probably line up on Wickes St. Planning to hand out flyers and brochures. Tentative agreements from Producers to send participants. Champlin will nail down specifics. One of the banners is missing. If you know where it might be, please contact Champlin. If you can help set up that would be great. Please arrive out in front of Alamo Street at 8:00 a.m. If you have participants to march, meet in the parade area at about 9:00 a.m. Family Fun is the theme, Children’s theatre costumed characters would be great. 5) Communications (Diana Brown) a) Website, E-Auditions and Playbill (Diana Brown): No report. b) Callboard (Kathleen Lovejoy): Starting on it now. c) Joint Advertising (Kyle Andrews): No report. d) Posters (Diana Brown): The Poster Committee was directed to discuss Poster Options: a) Design “Proud Member” poster and b) Costs - bulk printing vs. individual printing. Kinko’s costs are the same for bulk or for one at a time. There may be the possibility of Kinko’s, or some other printer, underwriting part of the costs in exchange for their name on the poster, but this is never a guarantee, and would have to be negotiated each time. (Kinko’s quoted approximately $17 for 16 x 20 on either vinyl or paper and have in the past reduced that to $9 per poster). Black and white copies on regular paper at Kinko’s are 8 cents for 8 1/2 by 11 and 16 cents for 11 x 17. The committee feels strongly that the purpose of the poster is to generate interest in SATCO, and by extension interest in the diversity of individual theatres available in San Antonio. It was decided that an “Eternal” (Proud Member) poster would not generate the same level of interest as a new poster each year with new and interesting visual elements. These elements could, but may not always, include the names of each individual theatre and/or photos from each individual theatre. An eternal or “Proud Member” display could also be created. The poster could also be downloadable through the website for display in areas other than Member Theatres. The committee ultimately decided to make available both versions of the poster online for anyone to print when and how they choose. e) Brochure (Nikki Young): Next printing March 2005. No discussion needed until closer to that date. f) Producer Forum: Nikki Young (via Diana Brown) petitioned the Producer Level members to find out level of desire for some sort of Producer Communication Forum. If you have not already responded to the email, please do so now. Nikki will tally the results and report next meeting. If you have not sent the email, please contact Diana for a copy. 6) ATAC Liaison (Diane Malone): The Globe Awards are scheduled for the last Sunday in September (26th). Same format and venue as previously, to be held at SAC. No other information at this time. 7) Insurance Plan (Joe Libby): Libby has received statistics from several theatres, and he has forwarded them to his insurance contact. Ruth Lown met with insurance person at TNT and will speak to Libby regarding that discussion. Reminded to contact the Kronkosky Foundation. More info next month. There is no time frame to get this project completed, but hopefully by the end of this year. 8) TNT representatives (Di Ann Sneed): Ruth Lown, W. Chris Champlin and Nikki Young were the official representatives of SATCO. Di Ann also attended, and a good time was had by all, but also many interesting things were learned. Ruth attended insurance workshop. Contact her if you would like to learn more about what she learned. Nikki Young won Best Graphic Design for our newest Brochure. Congrats Nikki!!! Chris attended Impolite Acting, which was an interesting approach to learning lines. Chris volunteered to do the workshop exercise, and memorized about four pages in about five minutes. May not work for larger groups. Chris has copies of seminar information for anyone that would like to see them. Chris also attended a welding seminar which was very interesting and a “Treasures from Trash” workshop on how to turn every day items into costumes, but that turned out to be less informative than expected. It is official!! SATCO has held their first Cruise. Photos on the website (http://www.satheatre.com/cruise.htm). A special digital recording was delivered to Mr. Ken Frazier saying hello from the SATCO cruise. The cruise was actually the TNT Sunday Brunch Cruise, but SATCO commandeered the vessel and declared it temporarily recommissioned as the SATCO cruise. All parties already on board were graciously invited. Nikki attended marketing and fundraising all day seminar. Contact Nikki if you would like to discuss what she learned. One example was utilizing a show which had an element of prescription drug use (Flea in My Ear) and creating a special event evening. Doctors got free tickets, Drug Company paid $5000 for the evening and was able to be in a room full of doctors, handing out samples, and enjoying a show. Hopefully we have generated interest for new members, both Producer Level and Individual. Laurie asked if we could send out an email to our Producer Level members with a brief synopsis of what is available. Those who attended, if you would forward what you would like to share to Diana, she will make it available either through email or on the website. Di Ann Sneed learned that we can get grants to cover up to half the cost of sending representatives to TNT. She would encourage everyone to send attendees each year. Not only are the workshops informative, but it is a great networking opportunity. And it is also a lot of fun. Next is Playfest year in Fort Worth. Visit http://www.geocities.com/texastheatres/ for more information. Nikki Young is now Vice Chair of our Quad III. October 9. STAGE received an award, possibly for costumes, and STAGE is the most represented theatre at TNT. III. Old Business Marcie received the paper work confirming that we have retained our 501(c)3 status. Jim Zaccaria addressed the Joint Ad Current proposal. His viewpoint is that the Current reaches an audience more likely to attend theatre. Could we ask Kyle to attempt to convert proposed costs to an “apples to apples” type of comparison. It was mentioned that the Current was not as flexible in that we would have the same amount of space every month, regardless if it more or less on a given month were actually needed. Zaccaria agreed to look into the matter in more detail. Jim Zaccaria also brought up the importance of an email mailing list for invitations to special events, etc. Austin (ACOT) maintains a list of 8000 and they are a smaller city. They send out pdf files, etc., of openings and events. Possibly merge mailing lists from Theatres that are willing to share and have SATCO maintain?? Champlin pointed out that Austin has a different view point on things than San Antonio does, and ACOT has a much larger individual membership than we do, even though we have more Producing entities. It was mentioned that we have a similar service, E-Auditions and Playbill. If any organization would like to invite their members to join the SATCO mailing list, they are more than welcome to do so. Individuals do not need to be members of SATCO to receive the newsletters each week. Kushner pointed out that it would be a bad idea for SATCO to get into the business of spamming. SATCO newsletters were designed to be once a week (each newsletter) so that individuals’ inboxes would not be inundated with SATCO mailings. Therefore, the best way to build up our SATCO list would be for Producer members to spread the word through their own lists and invite individuals to sign up for SATCO mailing lists. IV. New Business a. Marisela Barrera opened discussion of controversy over city’s Arts festival in the fall, that theatre is always neglected. Just wanted to ask what thoughts were and how we could be included. Marisela to schedule a committee to discuss. V. Announcements: Due to the fact that Diana can’t write fast enough, and anyway by the time that the minutes get out openings and closings have probably already happened, we decided to do it this way. This is not to say that you can’t still let those at the meeting know what you have coming up. If you have a handout to give me, I will endeavor to include a brief synopsis in the minutes. a. View SATCO Playbill online for Openings and Closings. www.satheatre.com/playbill b. View SATCO E-Auditions online for auditions coming soon. www.satheatre.com/E-Auditions.htm c. Theatre in a Trunk, The McNay, http://www.mcnayart.org/exhibitions.html VI. Next General Meeting, with Board meeting to follow if necessary, is set for May 10, 2004
SATCO Meeting Minutes – May 10, 2004 Present Di Ann Sneed, President* Producer Members: Individuals *indicates Director. I. The General Meeting was called to order at 5:00 p.m. The Minutes from April 12, 2004 were corrected to reflect that the $50 award from TNT for Best Graphics was awarded to SATCO as a whole, Nikki Young was recognized as the designer and accepted the award. The Minutes were approved as corrected. II. Continuing Business a. Financial Report (Marcie Larsen): Balance: $8,045.89, Checks to be deposited: $100.00. Outstanding debt Scholarship ’04: $750.00. Restricted funds balance in Harlequin Advertising fund: $548.00. Invoice from Express News: $696.00. Question was raised if we should put some of our funds into a CD to earn some interest. Marcie Larsen will check on rates. b. Committees 1) Planning (Frank Williams): No report. 2) Scholarship (Marty Kushner): Winner Chris Silcox sent thank you letter with college information. Diana Brown will send check as soon as possible. 3) Membership (Kathleen Lovejoy): 106 individual members, minus 8 non-paid, 98 paid members. Three new members bring us to 101. Mr. Igo donated $25.00 toward the directory printing. Witte and Hornsby have joined as Producers. 33 total, probably all time high. . Speech Arts has requested membership. Our only two levels of membership at this time are Individual and Producer. Mr. Baumann is already a Lifetime Individual Member and Speech Arts does not qualify to be a Producer member, since they do not stage one full production per year. This question was raised via email recently and it was concluded that no changes should be made at this time. Di Ann requested Kathleen Lovejoy convene a committee to discuss the requirements of membership and possibly creating a level of membership. Ernie Baumann has been appointed Speech Arts Liaison to SATCO. 4) Events Committee (Nikki Young): a) Workshop: Stage Manager, May 22. Press releases were sent, speakers confirmed. b) Cast Party: July 25 at the Kushner’s, 6:00 p.m. Potluck as usual. Need volunteer for December. Thank you to the Malone’s for opening your house for the last party, it as very much appreciated. c) Open House (Ruth Lown): Need to send another email to get ideas for what we should do for our Open House. Suggest we try a smaller, less ambitious event than Austin accomplishes. No one received the first email. Sneed, Champlin. d) King William Parade (April 24): Spent $15. Artistic Children Theatre and San Pedro Playhouse both had representatives to walk with the SATCO float. Thank you to W. Chris Champlin, Ken Frazier and everyone. Pictures here: http://www.satheatre.com/CastParty042404/castparty042404.htm 5) Communications (Diana Brown) a) Website, E-Auditions and Playbill (Diana Brown: No report. b) Callboard (Kathleen Lovejoy): No report. c) Joint Advertising (Kyle Andrews): No report. Still working out past due accounts. d) Posters (Diana Brown): They are available on the website to download and print. e) Brochure (Nikki Young): Next printing March 2005. No discussion needed until closer to that date. 6) ATAC Liaison (Diane Malone): No report. 7) Insurance Plan (Joe Libby): Di Ann sent information to Joe regarding Kronkosky, they do have a plan. No further report at this time. 8) TNT representatives (Di Ann Sneed): SATCO is acting as host for October event. We need a volunteer for Chairperson of the planning committee. Very little actual planning to be done. Event will be held at Alamo Street. Arrange number of meals needed, arrange theatre to comp tickets, or go to Harlequin and pay for meal. Possibly organize fun seminar. Ruth Lown volunteered to co-chair, but needs assistant. Di Ann Sneed, W. Chris Champlin, Nikki, Frank Williams, Patty Loftis (someone is supposed to check with her to see if she wants to participate). III. Old Business a) Letter to Speech Arts regarding our concerns not completed as of yet. Ernie saw our concerns on website and is eager to work with us to alleviate any concerns we have. The reason Speech Arts wants to join this committee is to revive Speech Arts, which has been dormant for awhile, to become more active in the community, and to offer any support, volunteer manpower or financially. Please think of ways that Speech Arts can help and email Mr. Baumann. b) Regarding City Arts Festival: Meeting Tuesday, May 18th, at 5:00p at the Guadalupe Storefront. IV. New Business a. Marisela Barrera was appointed chairperson of a special SATCO committee to work for inclusion of theater in the City Arts Festival. V. Announcements a. View SATCO Playbill online for Openings and Closings. b. View SATCO E-Auditions online for auditions and workshops coming soon. c. Nikki Young made a shameless plug. Look for her in the San Antonio Women’s Magazine. d. Kathleen Lovejoy can be seen in grocery stores everywhere on a magazine cover and on tv in a new commercial. e. Congratulations to Ken Frazier for being named JCC Employee of the Year. f. Check out the new website for PrimaDonna Productions. http://www.primadonnaproductions.com/ VI. Next Meeting set for June 14, 2004
SATCO Meeting Minutes – June 14, 2004 Present Producer Members: Individuals *indicates Director. I. Open Meeting: The General Meeting was called to order at 5:00 p.m. The Minutes from May 10, 2004 meeting were corrected to clarify that the PrimaDonna website was not updated, but some of their clients websites have been updated. The Minutes were approved as corrected. II. Continuing Business a. Financial Report (Marcie Larsen): All invoices have been paid. We received a credit from SA Express news for overcharge. Balance $5,993.12. We still need to be reimbursed for some previous joint ads. The only restricted funds are Harlequin’s advertising account. b. Committees 1) Planning (Frank Williams): No report. 2) Scholarship (Marty Kushner): No report. 3) Membership (Kathleen Lovejoy): No report. 4) Events Committee (Nikki Young): No report. a) Workshop: b) Cast Party: July 25, 6:00 p.m. Kushner Residence. Information will be included in the next Playbill and E-Auditions and is on the website at http://www.satheatre.com/castparty.htm c) Open House (Ruth Lown): Has been combined with the City Arts Festival committee. See below. d) PLM Forum (Nikki): No report. 5) Communications (Diana Brown): a) Website, E-Auditions and Playbill (Diana Brown): We were contacted by the SAEvents.org website and Bravo, which is a section inside SA Women’s Magazine. Both wish to form relationships with SATCO and are using the Playbill information in their publications. SAEvents.org has an actual calendar format which is really helpful (http://www.saevents.org/cgi-local/Calcium39.pl?CalendarName=WebDirectoryHome). SAEvents has also linked to our website with our logo. Bravo has asked to be kept informed of any new or interesting. b) Callboard (Kathleen Lovejoy): No report. c) Joint Advertising (Kyle Andrews): Kyle will be sending invoices soon. If you know that you have an outstanding debt, please forward as soon as possible. d) Posters (Diana Brown): Updated and ready to download. Car decals were mentioned, Ayn Phillips will research. e) Brochure (Nikki Young): Next printing March 2005. No discussion needed until closer to that date. 6) Insurance Plan (Joe Libby): Still working, have contacted a couple of people for information. 7) City Arts Festival (Marisela Barrera): Committee met and discussed options for an event to to begin the process of developing a month-long theatre festival that may eventually be considered for inclusion in the Office of Cultural Affairs' Fall Arts Festivals promotion. A 48-hour event to take place this September was discussed in which actor’s names and play theme will be pulled out of a hat, then six writers would be given that information and asked to write a ten-minute play in one night. The next morning, the directors would get the scripts and rehearse for the day and the plays will be presented that evening. Names for this event are being discussed: Flash, Instant T(heatre), Trading Stages, 48, 48-hours. Budget and other details will be discussed in the Board Meeting immediately following this General Meeting. We will need a place to write, rehearse and perform. Volunteers will be needed for behind the scenes needs, as well as actors, directors, writers 8) Liasons: a) TNT representatives (Di Ann Sneed): October 9 Quad meeting at Alamo Street. Need donation of tickets for representatives to attend. Please contact Di Ann Sneed. b) ATAC Liaison (Diane Malone): No report. c) Speech Arts (Ernie Baumann): No report.
III. Old Business: a. PLM Forum (Nikki): No report. IV. New Business: a. Marcie Larsen presented a proposal create a SATCO sponsored project to request theatres to donate tickets to soldiers currently recovering from burns and other injuries at BAMC. Possibly six or seven seats for soldiers and their families. Please contact Sonora Hartley at Sonora@*** for more information or if you have tickets you would like to donate. Motion made and passed. V. Announcements. a. View SATCO Playbill online for Openings and Closings. b. View SATCO E-Auditions online for auditions coming soon. c. Epcot El Alamo, by Guillermo Gomez-Pena at Jump-Start. June 18, 19, 20. d. Twelve Angry Women, Hornsby Entertainment, at the Josephine Theatre, June 13 through 27. e. Legends of the Golden Oldies at Josephine, June 19 through July 18th. VI. Next Meeting set for July 12, 2004
SATCO Meeting Minutes – July 12, 2004
Present Di Ann Sneed, President*
Producer Members: Marcia Larsen, Alamo Street Theatre* Felice Garcia, Jump-Start Ken Frazier, Vexler Theatre* Nikki Young, PrimaDonna* Laurie Dietrich, SSC* Del Routsong, Side Door Theatre Marty Kushner, Trinity Theater Allan S. Ross, San Antonio College* Marisela Barrera, Guadalupe Chris Champlin, Harlequin* Kathy Hornsby, Hornsby Entertainment
Individuals Joe Libby* Mark Hicks* Ricki Kushner* Ruth Lown
*indicates Director.
I. Open Meeting: The General Meeting was called to order at 5:00 p.m. Minutes for June were approved, with the amendments noted on the July agenda, by unanimous vote.
II. Continuing Business
a. Financial Report (Marcie Larsen): Balance available $5,381.97. ($750) scholarship check not yet cashed by school. No outstanding invoices. No $ received for past 2 ads (except for Harlequin paid in advance)
b. Committees
1) Planning (Frank Williams): No report.
2) Scholarship (Marty Kushner): No report.
3) Membership (Kathleen Lovejoy): No report.
4) Events Committee (Nikki Young): No report.
a) Workshop: Nikki reported that the stage manager workshop was a success, there is a nice pool of stage managers now, thanks to Marty Kushner for all his help. The panel was great (Tina Shackleford, Marty, Frank Latson and Latrelle) overall good feedback. She handed out a stage manager database that was collected at the event. There were 10 attendees, most learned about it from the website. Two signed up for E-auds (Joy Bingaman and Rosemary Dean - have been added to subscription list), also got two new members. Now it is up to SATCO to decide to continue workshops or not. Fall/Spring had been suggested, alternating between actor-based and tech-based subject matter. Nikki will set up a committee meeting and call for members.
b) Cast Party: The next cast party is July 25 at Ricki & Marty Kushner's at 6pm. c) City Arts Festival (Ruth Lown): Name is ASAP, date is Sept. 10-11. Friday night 8pm kick-off press event at McAllister Theatre on SAC campus - playwrights will receive themes and casts. 8am Saturday press event at SPP Cellar Theatre - directors will be assigned to each script. 8pm Saturday performance at Vexler with reception following. Suggested $8 ticket price. Email Ruth for more info. Next step is getting the word out to playwrights, actors and directors. Marty Kushner questioned the wisdom of having it on September 11. The committee responded that it had considered the date, but alternate dates were impossible due to the mandate to make this event fall within the window of the City Arts Festivals and not conflict with other SATCO member events.
d) PLM Forum (Nikki): Patrick Ricci's suggestion originally. Nikki asked around at TNT and found most do it via email forum board. Will talk to Diana to set that up. Ruth suggested re-instituting the PLM quarterly lunches. Will send an email around once Diana returns. DiAnn suggested maybe just setting one up and see who shows up.
5) Communications (Diana Brown):
a) Website, E-Auditions and Playbill (Diana Brown): Laurie reminded everyone of E-Auds/Playbill hiatus while Diana on vacation.
b) Callboard (Kathleen Lovejoy): No report.
c) Joint Advertising (Kyle Andrews): No report.
d) Posters (Diana Brown): No report.
e) Brochure (Nikki Young): Next printing March 2005. No discussion needed until closer to that date.
6) Insurance Plan (Joe Libby): Nothing new to report.
8) Liaisons:
a) TNT representatives (Di Ann Sneed): Still need ideas for a workshop or daytime entertainment option, also a theatre that will comp or deeply discount members that evening. Possibly use 10/9 as date for next SATCO workshop to coincide with TNT? Remind PLMs to think about joining and entering Playfest next year in March 2005. Maybe begin putting together a committee to work on SATCO's participation in TNT.
b) ATAC Liaison (Diane Malone): No report.
c) Speech Arts (Ernie Baumann): No report.
III. Old Business:
a. Di Ann concern re: individual members - until we have a large enough membership base we won't have power with city or the media, IM membership is low compared to number of people who participate in theatre here. Suggested a membership drive. Someone interested in chairing a temporary task force to come up with ideas for a membership drive - Mark Hicks said he would. Marty questioned the value of an IM. Must limit things like discounts and party invitations to members, theatres must ask to see membership card for discounts, etc. Make sure there are real benefits, and figure out how to communicate that, including having a voice in SATCO. Felice asked for a list of the IMs and was told to contact Kathleen.
b. Joe talked about the Community Arts Network and Victor Golvan from the CAN who was supposed to come and address the meeting. He didn't show up. Works with young people in lower economic areas, wants to get theatre community involved. Maybe he'll show next time. Nikki mentioned she'd worked with him before.
IV. New Business:
a. Nikki is concerned PrimaDonna won't qualify for PLM status this year as her upcoming production may not happen. Di Ann says the Board will take that up.
V. Announcements.
a. Mazal Tov Menudo w/Roy Thomas at ASRT, Friday 16th is SATCO night ($5)
b. Fringe and Fringe Ability at Jump-Start w/Paul Bonin Rodriguez
c. It's All About Hats at Temple Beth-El by Rochelle Newman and Linda Kauffman with Byrd Bonner opens 22nd (not sure on the spelling of these names!)
d. Hornsby Entertainment - Dance, Drama, Music workshop July 23-25 at Davis Scott YMCA with showcase on Sunday at ASRT, $40, agent reps in attendance, will send email out
e. Auditions for Come Blow Your Horn at Harlequin 19th and 20th
f. Marisela - Sat: Psst...by Ana Castillo, one night only! Panel discussion at 5pm, reception and show at 8pm with questions for the playwright afterward
g. Ruth - Sept. 12 Gemini Ink honoring Sterling
h. Di Ann - opening Footloose July 23, Irma Vep closing next weekend, have added Lobby Hero in the Summer (mid-August) directed by Jim Mammarella
VI. Next Meeting set for August 9, 2004
Adjourned at 5:50pm
SATCO Meeting Minutes – August 9, 2004
Present Di Ann Sneed, President*
Producer Members: Marcia Larsen, Alamo Street Theatre* Laurie Dietrich, SSC* Marty Kushner, Trinity Theater Allan S. Ross, San Antonio College* Chris Champlin, Harlequin*
Individuals Joe Libby* Ricki Kushner* Ruth Lown
*indicates Director.
I. Open Meeting: The General Meeting was called to order at 5:00 p.m. Minutes for July were approved.
Special Presentation: Community Arts Network made a presentation regarding their Talent Search to be held August 28 at Crossroads Mall. Next event September 11. Visit their website for more information: http://www.communityartsnetwork.com/
Special Presentation by Steve Wire of 4th Wall Missing. Please visit their website for more information: http://www.4thwallmissing.com/
II. Continuing Business
a. Financial Report (Marcie Larsen): Balance available $4,848.45. No outstanding invoices. Joint Ad money is still not balancing.
b. Committees
1) Planning (Frank Williams): No report.
2) Scholarship (Marty Kushner): Discussed possible changes to Speech Arts scholarship event. Some of their members were amenable to change, some not. Still not sure if “morbid” topics will be accepted. Discussed requirement of “major” and the fact that High School students have not yet chosen a major.
3) Membership (Kathleen Lovejoy): Three new members. Hicks volunteered to chair a Membership Drive committee. Hopefully launch a membership drive prior to ASAP.
4) Events Committee (Nikki Young): No report.
a) Workshop: No report.
b) Cast Party: No report.
c) City Arts Festival / TheatreASAP (Ruth Lown): Need Board members and SATCO members to be volunteers, liaisons, etc. Actors need to be 16 or older.
Question was raised: Steven Stoli called Frank Williams and expressed concern that SATCO was now in the production business (with TheatreASAP) and therefore in competition with Member theatres. Members disagreed--TheatreASAP is a one night event to be held once a year with the goal of showcasing SATCO member theaters. The Committee hopes that TheatreASAP will become a cornerstone in a longer theatre event--promoted as part of San Antonio’s arts festival. Ideas for expanding will be discussed. One idea was to use TheatreASAP as an event to promote shows in all SATCO member theatres--the idea of having member theatres sell their tickets at TheatreASAP was mentioned for next year.
Question was raised as to how playwrights were selected. TheatreASAP was assembled on a relatively short time line this year in order to get it inside the time the City of San Antonio considers for the arts festival. The time was selected with input from participating PLMs. Everything else was done to accommodate the timeline. PLMs were invited to attend meeting and playwrights were discussed and selected at the meeting.
Committee will meet after this year¹s event to review and examine procedures and make recommendations for next year.
d) PLM Forum (Nikki): No report.
5) Communications (Diana Brown):
a) Website, E-Auditions and Playbill (Diana Brown): No report.
b) Callboard (Kathleen Lovejoy): No report.
c) Joint Advertising (Kyle Andrews): No report.
d) Posters (Diana Brown): No report.
e) Brochure (Nikki Young): Next printing March 2005. No discussion needed until closer to that date.
6) Insurance Plan (Joe Libby): No report.
8) Liaisons:
a) TNT representatives (Di Ann Sneed): Quad Fest October 9. Need committee, volunteers. Need a PLM to donate a show or part of ticket to visitors. Marty Kushner volunteer Trinity.
b) ATAC Liaison (Diane Malone): Passed handout with details of this year’s event. Visit http://www.satheatre.com/atac.htm for more information. Event to be held September 26, 2004.
c) Speech Arts (Ernie Baumann): No report.
III. Old Business:
IV. New Business:
V. Announcements.
a. Mazal tov Menudo closes August 28.
b. Jacque Brel needs voices. Call Marcie at Alamo Street. 271-7791
c. Vexler, I Love You, You’re Perfect, Now Change
d. Shoestring, Midsummer Night’s Dream
e. Stoli, On Golden Pond
f. San Pedro Playhouse, Footloose closing
g. San Pedro Playhouse, Lobby Hero opening
See Playbill / E-Auditions for more information.
h. October 5 deadline to enter play in TNT, must be TNT member.
VI. Next Meeting set for September 13, 2004
Adjourned at 6:10pm
SATCO Meeting Minutes – September 13, 2004
Present Di Ann Sneed, President*
Producer Members: Laurie Dietrich, SSC* Marty Kushner, Trinity Theater Chris Champlin, Harlequin* Latrelle Bright, Renaissance Guild Paul Garza, San Pedro Playhouse
Individuals Modrea Mitchell-Reichert Diane and Rick Malone Ricki Kushner* Mark Hicks*
*indicates Director.
I. Open Meeting: The General Meeting was called to order at 5:00 p.m. Minutes for August were approved.
II. Continuing Business
a. Financial Report (Marcie Larsen): Balance available $3518.69. No outstanding invoices. Joint Ad money is still not balancing.
b. Committees
1) Planning (Frank Williams): No report.
2) Scholarship (Marty Kushner): No report.
3) Membership (Kathleen Lovejoy): Death by Design, new Producer Level Member.
4) Events Committee (Nikki Young):
a) Workshop: Next workshop, early 2005, will be a Producer Level Member “Forum” workshop. Email any suggestions to Nikki Young at info@***.
b) Cast Party: Holiday party next. Need a host. Preferred dates December 5 or 12. Please email {email removed} if you have a facility we can use. Also request assistance in E-Auditions.
c) TheatreASAP (Ruth Lown/Marisela Barerra): Was wonderful. Met all our goals. Thank you to the “hardest working committee.” Even though our Media Partner (KLUP) disappeared, we had 95 tickets torn at the door. Video of event will be available for purchase. Watch E-Auditions and ASAP webpage for information. A full report from the committee will be presented at the next meeting.
d) PLM Forum (Nikki): See Workshop, above.
5) Communications (Diana Brown):
a) Website, E-Auditions and Playbill (Diana Brown): No report.
b) Callboard (Kathleen Lovejoy): No report.
c) Joint Advertising (Kyle Andrews): No report.
d) Posters (Diana Brown): No report.
e) Brochure (Nikki Young): Next printing March 2005. No discussion needed until closer to that date.
6) Insurance Plan (Joe Libby): Kronkosky turned out to be an Indemnity plan, not what we were hoping. If we want Indemnity plan, |
